Devon Ab Administrative assistant Jobs – 93 Openings This Week

Administrative Coordinator
Edmonton Catholic Schools —Edmonton, AB
- $52,200–$65,200 a year
- Microsoft Office
- Hotel
- Administrative experience
- Dental care
- Paid time off
6d
Administrative Assistant
SMP Engineering —Edmonton, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
11d
Office Administrator
Ryanson Transport —Leduc, AB
- $15.00–$29.59 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Vision care
Quick apply
Administrative Assistant
Covenant Health Alberta —Edmonton, AB
- $25.96–$38.94 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
13h
Senior Administrative Assistant (Contract and Grant Coordinator)
Tri-global Solutions Group Inc. —Edmonton, AB
- Up to $47 an hour
- Contract
- Childcare
- Microsoft Excel
- Microsoft Outlook
Administrative Assistant
Edmonton Southside Primary Care Network —Edmonton, AB
- $23.58–$28.67 an hour
- Full-time
- Customer service
- Microsoft Office
- First Aid Certification
- Disability insurance
- Dental care
Quick apply
14d
Administrative Assistant
Qualico Developments Canada Ltd. —Edmonton, AB
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Store discount
- Wellness program
Quick apply
Administrative Assistant - Schools (Edmonton)
The Muslim Association of Canada —Edmonton, AB
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
2d
Sales & Administrative Assistant
VB Education Consulting —Edmonton, AB
- From $17.60 an hour
- Part-time
- Microsoft Word
- CRM software
- Microsoft Excel
Quick apply
13d
Administrative Support
GEF Seniors Housing —Edmonton, AB
- $21.94–$26.57 an hour
- Temporary
- Microsoft Excel
- Customer service
- English
Quick apply
7d
Administrative Assistant
Gill & Bird LLP —Edmonton, AB
- $35,000–$70,000 a year
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
8d
Administrative Assistant
Royal Bank of Canada —Edmonton, AB
- Full-time
- Customer service
- Data entry
- Communication skills
Warehouse Assistant / Administrative Support
Royal Quality Foods —Edmonton, AB
- $20–$22 an hour
- Full-time
- Microsoft Excel
- Heavy lifting
- QuickBooks
Quick apply
3d
Administrative Coordinator - Canoe
Rural Municipalities of Alberta (RMA) —Nisku, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
Administrative Assistant
Trust Home Comfort Ltd. —Edmonton, AB
- $18–$25 an hour
- Full-time
- Bilingual
- Customer service
- Communication skills
- Designated paid holidays
Quick apply
Administrative Support V
Alberta Health Services —Edmonton, AB
- $31.09–$37.81 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Oracle
4d
Intermediate Administrative Assistant
Tri-global Solutions Group Inc. —Edmonton, AB
- Up to $37.50 an hour
- Contract
- Microsoft Excel
- Microsoft Office
- Administrative experience
Office Administrator/Receptionist
Golden arrow pest control inc —Edmonton, AB
- $16–$20 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
Church Administrative Assistant
Beulah Alliance Church —Edmonton, AB
- Full-time
- Microsoft Word
- Microsoft Excel
- English
- Dental care
- Paid time off
Quick apply
Reception/Administrative Assistant
Stride Sports & Physiotherapy —Edmonton, AB
- $17–$19 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Vision care
Quick apply
4d

I want to receive the latest job alerts for administrative assistant in devon ab

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative assistant jobs near devon ab

Administrative Assistant jobs in Edmonton, AB

Office Administrator jobs in Edmonton, AB

Office Administrator jobs in Leduc, AB

Administrative Coordinator jobs in Edmonton, AB

Administrative Coordinator jobs in Nisku, AB

Administrative Assistant jobs in Amherst, NS

Administrative jobs in Saskatchewan

Administrative Assistant jobs in Warman, SK

Medical Office Assistant No Experience jobs in Edmonton, AB

Administrative Assistant jobs in Remote

Education Assistant jobs in Coquitlam, BC

Administrative Assistant jobs in Delaware, ON

Administrative Assistant jobs in Moncton, NB

Medical Office Administration jobs in London, ON

Office Administrator jobs in Fort Mcmurray, AB

Condominium Site Administrator jobs in Toronto, ON

Office Administrator jobs in Grimsby, ON

Office Administrator jobs in Remote

Office jobs in London, ON

Office Administrator jobs in Vaughan, ON

Administrative Coordinator

Edmonton Catholic Schools -
Edmonton, AB

Apply Now

Job details

Permanent
$52,200–$65,200 a year
6 days ago

Qualifications

Filing
Microsoft Office
Administrative experience
Records management
Accounting
Data entry
Recruiting
SharePoint
Business
Document management systems
Microsoft Outlook Calendar
Communication skills
Time management

Full job description

Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 50,000 students and over 5,500 employees in 95 schools plus other sites.

Administrative Coordinator

Requisition ID: 11615

Hours Per Week: 35

Position: New

FTE: 1

Department: Facilities Services

No Months Per Year: 12

Position Status: Permanent

Employee Group: OOS

Rate of Pay: $52,200 - $65,200

Posting Closing Date: 8/7/26

The Administrative Coordinator, Facility Services, provides administrative and coordination support to the Chief Facilities and Technology Officer (CFTO) and the Facility Services team. The role supports day-to-day activities by coordinating schedules, preparing documentation, and assisting with communication and logistical requirements. The position contributes to efficient operations through accurate, timely, and well-organized support.

RESPONSIBILITIES & ACTIVITIES

Executive Leadership Support (50%)

Coordinate and maintain CFTO calendar, including scheduling meetings, confirming schedules, and prioritizing daily commitments
Monitor deadlines and track deliverables, action requests, and follow up as required
Identify scheduling conflicts and escalate or adjust as appropriate
Create meeting agendas, packages and record meeting minutes, as required
Draft, design, compose, format, and prepare a range of written materials to support communication needs.
Draft, design, compose, format, and prepare a range of materials to support the CFTO in the hiring and recruitment process for Facilities positions
Arrange and book facilities to support the interview process.
Arrange travel including hotel reservations, flights, and itineraries to facilitate efficient travel plans.

Coordinate Facility Services Support (40%)

Act as the first point of contact for the office, receiving visitors, phone calls, and email messages to provide timely responses or direct inquiries to appropriate team members.
Coordinate and book Department meetings and events to support effective delivery
Support the leadership team with the preparation and coordination of presentations and events.
Manage bookings for Professional Development events to ensure proper scheduling and attendance.
Liaise with the Facility Services finance team to assist in tracking event-related expenses, as required
Maintain and update the department’s SharePoint site to ensure accurate and up-to-date information.
Review and update department portal pages to maintain accuracy and relevance.
Participate in planning meetings to support coordination and information sharing.
Coordinate special events and celebrations to foster team spirit and collaboration.
Send meeting and event invitations, track attendance, and coordinate post-event communications, including the distribution of meeting notes, presentations, and audiovisual materials.

Administrative Operations Support (10%)

Maintain organized filing systems, records, and departmental documentation in accordance with established procedures
Monitor administrative processes and identify routine issues, escalating as required
Support the preparation and distribution of reports, documents, and correspondence
Ensure accuracy and completeness of data and records used by the department
Assist with onboarding logistics and administrative setup for new staff
Engage in professional development activities to stay updated with industry standards and practices.

KNOWLEDGE, SKILLS, & COMPETENCIES

Knowledge:

Diploma in Business Administration or related field and 3 years directly related experience, preferably supporting a department or senior leader
Experience providing administrative and coordination support, including calendar coordination.
Experience supporting the recruitment and hiring processes, including scheduling interviews
Knowledge of basic accounting principles and financial policies and procedures considered an asset
Awareness of staffing principles and practices.
General knowledge of the Division’s operations and business and general understanding of the Division’s mission and vision in a faith-based environment
Knowledge of records management principles, the Protection of Privacy Act (POPA), and the Access to Information Act (ATIA)
Knowledge of workplace safety and awareness of Occupational Health and Safety regulations
Knowledge and alignment with the Division's administrative procedures

Skills:

Proficient in Microsoft Office and standard administrative systems, including calendar and document management tools
Strong organizational and time-management skills, with the ability to coordinate multiple tasks and competing priorities
Effective verbal and written communication skills, with the ability to prepare clear and accurate correspondence and documents
Demonstrated attention to detail and accuracy in data entry, scheduling, and document preparation
Strong interpersonal skills, with the ability to interact professionally and respond to inquiries from internal and external contacts
Ability to follow established procedures, exercise sound judgment in routine situations, and escalate issues as required
Ability to maintain confidentiality and handle sensitive information with discretion
Ability to work independently on assigned tasks while contributing as part of a team

Competencies:

Provides timely, responsive, and effective support to meet the needs of the CFTO and department staff.
Effectively manages multiple tasks, schedules, and deadlines, ensuring work is completed accurately and on time.
Produces accurate work, carefully reviews documents and schedules, and maintains organized records and information.
Communicates clearly and professionally, ensuring information is shared accurately and appropriately with internal and external contacts.
Works cooperatively with team members and stakeholders, contributing to a positive and supportive work environment.
Applies sound judgment in routine situations, follows established procedures, and handles sensitive information with confidentiality.
Adjusts to changing priorities and work demands, maintaining effectiveness in a fast-paced environment.

WHAT WE OFFER:

Make a real difference: Your expertise directly impacts the success of the division’s administrators, teachers, students, and parents.
Be part of a dynamic team: Be part of a collaborative team that works with many diverse groups and builds meaningful connections.
Continuous learning: Embrace new technologies and challenges, growing your technical skillset through provided training opportunities.
100% employer-paid benefits, including: Health, Vision, and Dental.
A Health/Wellness Spending Account.
EFAP – Employee and Family Assistance Program.
Paid Time Off, including vacation time, personal days, and Christmas break.
Additional Paid Time Off (PTO) – Personal Days.
7-hour workdays, 35 hours per week for a 1.0 FTE.
Competitive salary and pension.

Edmonton Catholic Schools is committed to maintaining a respectful and inclusive workplace that welcomes and values candidates from diverse backgrounds. We hire employees of all faiths for non-teacher positions.

As a Catholic School Division receiving public funding, our schools and departments are imbued with our Catholic Faith. Candidates are expected to exhibit respect and sensitivity towards our Catholic beliefs and practices embraced by both students and staff.

Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package.

Before employment, successful candidates will be required to submit a Police Information Check and Intervention Record Check dated within six months of hiring.

Due to the high volume of applications received, only qualified candidates who are shortlisted will be contacted.

Apply Now

Refine Your Search

administrative assistant jobs in devon ab

Administrative Coordinator

Administrative Assistant

Office Administrator

Administrative Assistant

Senior Administrative Assistant (Contract and Grant Coordinator)

Administrative Assistant

Administrative Assistant

Administrative Assistant - Schools (Edmonton)

Sales & Administrative Assistant

Administrative Support

Administrative Assistant

Administrative Assistant

Warehouse Assistant / Administrative Support

Administrative Coordinator - Canoe

Administrative Assistant

Administrative Support V

Intermediate Administrative Assistant

Office Administrator/Receptionist

Church Administrative Assistant

Reception/Administrative Assistant

I want to receive the latest job alerts for administrative assistant in devon ab

Related Searches

Explore jobs in more locations

Administrative Coordinator

Job seeker tools

Employer Tools

Browse

Stay Connected