Calgary, Ab Administrative and facilities coordinator Jobs – 53 Openings This Week

Project Coordinator (12 month Maternity Leave Contract)
Source Energy Services Canadian Logistic —Calgary, AB
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Client Experience Coordinator
MK Auto Group —Calgary, AB
- $45,000–$47,500 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Dental care
- Tuition reimbursement
Quick apply
Coordinator of CPIC & Coordinator of Court
City of Calgary —Calgary, AB
- $100,531–$125,664 a year
- Overtime
- Maintenance
- Microsoft Office
- High school diploma or GED
9d
Work Order Coodinator
Strategic Group —Calgary, AB
- Full-time
- Administrative experience
- Business
- Dental care
Indigenous Youth Coordinator - North (Full Time)
YMCA Calgary —Calgary, AB
- $42,325–$47,028 a year
- Immediate opening
- CPR Certification
- Microsoft Office
- High school diploma or GED
- Dental care
Service Coordinator
Ice Western —Calgary, AB
- $25–$30 an hour
- Full-time
- Microsoft Office
- Analysis skills
- HVAC
- Dental care
- Employee assistance program
Quick apply
Service Coordinator
ICE Western Sales —Calgary, AB
- $25–$30 an hour
- Full-time
- Microsoft Office
- Analysis skills
- HVAC
- Dental care
- Employee assistance program
Operations Coordinator
Sarjesa Inc. —Calgary, AB
- $15–$17 an hour
- Part-time
- Microsoft Office
- In-person
- Manufacturing
- Dental care
- Flexible schedule
Quick apply
9d
Receiving Coordinator
Wolseley Canada Inc. —Calgary, AB
- Full-time
- Forklift
- Microsoft Office
- Analysis skills
- Profit sharing
- Tuition reimbursement
Quick apply
7d
Operations Coordinator
Brookfield Properties —Calgary, AB
- Full-time
- Customer service
- Administrative experience
- Computer skills
- Dental care
- Vision care
Bilingual Coordinator, HR Operations
FYidoctors —Calgary, AB
- Hybrid work
- Bilingual
- English
- Finance
Quick apply
2d
Office Manager / Treatment Coordinator
Dental Consulting AB —Chestermere, AB
- $40–$42 an hour
- Full-time
- Administrative experience
- Communication skills
- Dental care
Quick apply
10d
Assistant to Active Aging Program
Unison at Veiner Center —Calgary, AB
- $32,436–$34,057 a year
- Part-time
- Microsoft Excel
- Customer service
- Word processing
- Dental care
- Paid time off
Quick apply
Church Coordinator
The Exchange Church —Calgary, AB
- $21–$25 an hour
- Part-time
- Hybrid work
- English
- Microsoft Office
- Administrative experience
Quick apply
7d
Development Coordinator
Brookfield Properties —Calgary, AB
- Full-time
- Engineering
- Administrative experience
- Analysis skills
- Dental care
- Vision care
Care for Newcomer Children (CNC) Educator (Part-time Evening)
The Immigrant Education Society —Calgary, AB
- Part-time
- Childcare
- English
- Travel
- Designated paid holidays
Quick apply
8d
HVAC Operations Support
Bartle & Gibson Co. Ltd. —Calgary, AB
- Microsoft Excel
- Microsoft Outlook
- Sales
- Profit sharing
- Employee assistance program
Quick apply
14h
General Counsel
Alberta Utilities Commission —Calgary, AB
- $1–$2 a year
- Full-time
- Hybrid work
- Management
- Administrative experience
- Bachelor's
Quick apply
2d
Post Approval Assurance Coordinator, Animal Care Services
The University of Calgary —Calgary, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
7d
Philanthropy Coordinator - Full Time
Calgary Stampede Foundation —Calgary, AB
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
1d

I want to receive the latest job alerts for administrative and facilities coordinator in calgary, ab

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative and facilities coordinator jobs near calgary, ab

Customer Experience Coordinator jobs in Calgary, AB

Educator jobs in Calgary, AB

Project Coordinator jobs in Calgary, AB

Development Coordinator jobs in Calgary, AB

Facility Coordinator jobs in Calgary, AB

Animal Care Coordinator jobs in Calgary, AB

Operations Coordinator jobs in Calgary, AB

HVAC Technician jobs in Calgary, AB

General Counsel jobs in Calgary, AB

Youth Coordinator jobs in Calgary, AB

Activity Assistant jobs in Calgary, AB

Philanthropy Manager jobs in Calgary, AB

No Experience, Office jobs in Winnipeg, MB

Customer Experience Coordinator jobs in Ottawa, ON

Customer Experience Coordinator jobs in Vancouver, BC

Compass Customer jobs in Vancouver, BC

Customer Experience Coordinator jobs in Montréal, QC

Customer Service jobs in Burnaby, BC

Early Childhood Educator jobs in Brossard, QC

Health Educator jobs in Hamilton, ON

Project Coordinator (12 month Maternity Leave Contract)

Source Energy Services Canadian Logistic -
Calgary, AB

Quick apply

Job details

Permanent

Qualifications

Microsoft Word
Project Management
Microsoft Excel
Microsoft Outlook
Procurement
Engineering
Industrial construction experience
Accounting
Organizational skills
Construction experience
Budgeting
Manufacturing
Document management
Business
Communication skills

Full job description

Source Energy Services’ success is attributed to the passion and commitment of our employees across all levels of the company. We are a company of dedicated, hard-working professionals who proudly work within the energy industry. Be part of a growing, dynamic, and evolving company.

Job Title: Project Coordinator (12 month Maternity Leave Contract)

Reports To: Director, Construction

Location: Calgary, AB

The Project Coordinator provides administrative, procurement, cost tracking, and document control support for capital projects. Working closely with project managers, operations personnel, accounting, and external vendors, the Project Coordinator ensures projects are properly documented, approved, tracked, and reported throughout the project lifecycle. This position is responsible for maintaining project records, coordinating purchase orders and vendor documentation, tracking project expenditures against approved budgets, and supporting project governance processes to ensure projects are executed efficiently and in accordance with company policies and procedures.

Why Work With Us:

Competitive industry wage
Be part of a growing company
Source invests in our employees and their success

What You’ll Be Doing:

Procurement & Purchase Order Management

Create and process purchase orders in accordance with company procurement procedures.
Ensure appropriate approvals are obtained prior to commitment of expenditures.
Verify that stipulated price agreements, contracts, and supporting documentation are in place for major purchase orders and capital expenditures.
Coordinate with vendors and internal stakeholders regarding purchase order status, revisions, and approvals.

Cost Control & Capital Tracking

Monitor project expenditures and commitments against approved budgets.
Maintain capital spending trackers and assist in preparing project cost reports.
Reconcile purchase orders, invoices, and project commitments.
Identify and investigate discrepancies between quoted pricing, purchase orders, and vendor invoices.
Support project forecasting and budget update processes.
Assist with accrual reporting and month-end project cost reviews.

Invoice Processing & Medius Flow Administration

Enter, review, and maintain project-related information within Medius Flow and other company systems.
Assist with invoice coding, routing, and approval workflows.
Ensure invoices are properly supported by purchase orders, contracts, and receiving documentation.
Monitor approval queues and follow up on outstanding approvals.
Maintain accurate financial and project records.

Document Control

Establish and maintain project document control systems.
Manage project correspondence, drawings, contracts, permits, and technical documentation.
Ensure documents are properly filed, version-controlled, and accessible to project stakeholders.
Maintain project records in accordance with company retention policies.
Coordinate document distribution and transmittals between internal and external stakeholders.
Other duties as assigned.

Who We’re Looking For:

We are looking for individuals with a hardworking attitude, who have working knowledge of tools and mechanics. Individuals must be self-motivated and adaptable to change. Other things that will help you succeed in this role include:

Diploma or degree in Business Administration, Project Management, Engineering Technology, Accounting, or a related field.
3–5 years of experience in project coordination, project administration, procurement, accounting, or cost control.
Experience supporting capital projects in industrial, energy, construction, mining, or manufacturing environments is preferred.
Valid drivers license and ability to travel to project sites on a periodic basis

What Will Help You Succeed:

Strong understanding of procurement and purchase order processes.
Experience with invoice approval and workflow systems such as Medius Flow.
Familiarity with project budgeting, cost tracking, and capital expenditure reporting.
Strong document control and records management capabilities.
Proficiency in Microsoft Excel, Word, Outlook, and project tracking tools.
Excellent organizational skills with strong attention to detail.
Ability to manage multiple priorities and deadlines simultaneously.
Strong communication and stakeholder coordination skills.

About Source Energy Services:

Source Energy Services is a logistics and oilfield services company that focuses on the integrated production and distribution of high quality frac sand, as well as the distribution of other bulk oil and gas well completion materials requested by customers. Source provides its customers with a full end-to-end solution for frac sand supported by its Wisconsin and Peace River mines and processing facilities, its Western Canadian terminal network, its “last mile” logistics capabilities and Sahara, a proprietary well site mobile sand storage and handling system.

Source’s full-service approach allows customers to rely on its logistics platform to increase reliability of supply and to ensure the timely delivery of frac sand and other bulk completion materials at the well site.

Date Updated: June 2026

This description is not intended to be a complete statement of job content, rather to act as a guide to the essential functions performed. It is understood that this is not a contract. Management retains the discretion to add to or change the duties of the position without notice at any time.

Quick apply

Refine Your Search

administrative and facilities coordinator jobs in calgary, ab

Project Coordinator (12 month Maternity Leave Contract)

Client Experience Coordinator

Coordinator of CPIC & Coordinator of Court

Work Order Coodinator

Indigenous Youth Coordinator - North (Full Time)

Service Coordinator

Service Coordinator

Operations Coordinator

Receiving Coordinator

Operations Coordinator

Bilingual Coordinator, HR Operations

Office Manager / Treatment Coordinator

Assistant to Active Aging Program

Church Coordinator

Development Coordinator

Care for Newcomer Children (CNC) Educator (Part-time Evening)

HVAC Operations Support

General Counsel

Post Approval Assurance Coordinator, Animal Care Services

Philanthropy Coordinator - Full Time

I want to receive the latest job alerts for administrative and facilities coordinator in calgary, ab

Related Searches

Explore jobs in more locations

Job seeker tools

Employer Tools

Browse

Stay Connected