Executive administrative assistant governance Jobs

Executive Assistant to the General Manager of Operations
Takla Nation - [email protected] —Prince George, BC
- $50,050.00–$76,696.14 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
Executive Assistant to the Chief Administrative Officer (CAO), Mayor, and Council
City of Miramichi —Miramichi, NB
- $58,012.09–$71,728.86 a year
- Weekends as needed
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
Quick apply
Executive Assistant / Bookkeeper
Welcome Housing and Support Services —Dartmouth, NS
- $28–$30 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Employee assistance program
Quick apply
14d
Assistant Project Manager - Commercial Buildings
Turner & Townsend —Toronto, ON
- $70,000–$75,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
Quick apply
Human Resources Manager, Operations
UBC Faculty of Forestry —Vancouver, BC
- $7,851.50–$12,243.25 a month
- Full-time
- Hybrid work
- Research
- Presentation skills
- Bachelor's
6h
Executive Office Administrator
Thorpe Recovery Centre —Blackfoot, AB
- $24.00–$27.71 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Designated paid holidays
- Disability insurance
Quick apply
4d
Human Resources Manager, Operations
University of British Columbia —Vancouver, BC
- $7,851.50–$12,243.25 a month
- Full-time
- Hybrid work
- Research
- Presentation skills
- Bachelor's
4h
Associate Vice President
Humber —Etobicoke, ON
- From $162,037 a year
- Full-time
- Finance
- Master's degree
- Analysis skills
CAO Executive Assistant
Lac La Biche County —Lac La Biche, AB
- $76,167–$97,734 a year
- Overtime
- Writing skills
- Administrative experience
- Presentation skills
- Dental care
- Life insurance
Talent Network- Opportunities for First Nations Candidates
First Nations Health Authority —British Columbia
- Monday to Friday
- Hybrid work
(On-Call) Receptionist
Lower Nicola Indian Band —Merritt, BC
- $23.69 an hour
- Overtime
- Microsoft Office
- Administrative experience
- Front desk
Quick apply
Executive Director, Territory & Culture
Haisla Nation —Haisla, BC
- $125,000–$147,000 a year
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Associate Dean - CCMPS Academic
University of Guelph —Guelph, ON
- Administrative experience
- Bachelor's
- Leadership
14d
Senior Manager, Business Management and Initiatives
Raymond James Financial, Inc. —Toronto, ON
- $105,000–$115,000 a year
- Full-time
- Financial services
- Communication skills
- Employee stock purchase plan
- Tuition reimbursement
Legal & Corporate Affairs Coordinator- Relocate to Port Hardy, BC
Kawatsi Economic Development L —Port Hardy, BC
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Wellness program
- Relocation assistance
Quick apply
Executive Assistant
Gildan Activewear Inc —Montréal, QC
- Hybrid work
- Bilingual
- Spanish
- English
Executive Assistant
Christie Innomed —Saint-Eustache, QC
- Bilingual
- English
- Microsoft Office
Quick apply
14d
Assistant Corporate Secretary
Skilled Trades Ontario —Mississauga, ON
- $73,372–$106,304 a year
- Full-time
- Communication skills
- Dental care
- Employee assistance program
4d
Consultant and Operations Manager
Teneo —Calgary, AB
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Project Coordinator
Turner & Townsend —Edmonton, AB
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
Quick apply

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Executive Assistant to the General Manager of Operations

Takla Nation - [email protected]
Prince George, BC

Quick apply

Job details

Full-time
$50,050.00–$76,696.14 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Post-secondary education
Filing
Research
Microsoft Office
Administrative experience
Human resources
Organizational skills
Human Resources
Business
Communication skills
Time management

Full job description

Takla Nation

POSITION TITLE: Executive Assistant to the General Manager of Operations

DIRECT REPORT: Interim General Manager of Operations

WAGE: Starting wage: $50,050, depending on experience.

POSITION OVERVIEW:

Executive Coordinator to the Interim General Manager of Operations is a role that provides high-level executive coordination and administrative support to the Interim General Manager of Operations. This position plays a critical role in ensuring the efficient operation of the Office of the Interim General Manager of Operations and supports effective communication, coordination, scheduling, and document management across the organization. The incumbent must demonstrate exceptional organizational skills, discretion, professionalism, and cultural awareness, and must be capable of managing competing priorities in a fast-paced, confidential, and politically sensitive environment.

DUTIES AND RESPONSIBILITIES:

EXECUTIVE & ADMINISTRATIVE SUPPORT

Provide comprehensive executive-level administrative and coordination support to the Interim General Manager of Operations, ensuring effective day-to-day functioning of the office.
Manage calendars, schedules, meeting coordination, and travel arrangements; prepare itineraries and reconcile related expenses.
Coordinate, prepare, and distribute meeting agendas, briefing materials, correspondence, reports, and presentations.
Attend meetings as required; record, prepare, and distribute accurate meeting minutes and follow-up action items.
Act as a central point of contact for the Interim General Manager of Operations, triggering inquiries and ensuring timely responses or referrals.
Support communication and coordination between the Interim General Manager of Operations, Chief and Council, Directors, staff, Takla members, external partners, governments, and stakeholders.
Conduct research and prepare background materials, summaries, and reports to support decision-making.
Maintain and improve document management, records tracking, and filing systems, ensuring accuracy, version control, and confidentiality.
Track proposals, contracts, agreements, reports, and key deliverables in collaboration with Finance and other departments.
Support policy and procedure development, review, and administrative implementation as required.
Assist with purchasing, requisitions, and financial administration in accordance with organizational policies.
Maintain the organizational chart and support coordination of organizational initiatives.
Uphold First Nations protocols, governance awareness, and professional representation of the Nation always.
Independently manage special projects and assignments with overlapping deadlines and priorities.
Promote a respectful, professional, and positive workplace environment. Perform other related duties as assigned.

KNOWLEDGE AND SKILLS:

Strong organizational, time-management, and multitasking abilities.
Excellent written and verbal communication skills.
High level of professionalism, discretion, confidentiality, and ethical judgment.
Proven ability to manage sensitive information and complex interpersonal situations.
Strong interpersonal and relationship-building skills with internal and external stakeholders.
Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and document management systems.
Ability to research, analyze, and summarize information accurately and efficiently.
Cultural awareness and respect for First Nations governance, protocols, and community values.
Demonstrated initiative, adaptability, and problem-solving skills.

EDUCATION & EXPERIENCE:

Completion of a relevant post-secondary diploma or degree in Business Administration, Human Resources, Office Administration, or a related field; or an equivalent combination of education and experience.
Minimum of two (2) years of experience providing executive administrative support at a senior management level.
Previous experience in human resources administration or coordination is a strong asset.
Experience working within or with Indigenous organizations or communities is considered an asset.
Knowledge of employment standards, HR best practices, and workplace legislation is preferred.

WORKING CONDITIONS & REQUIREMENTS:

Office-based position with occasional extended hours as required.
May require attendance at meetings or events outside regular working hours.
Occasional travel may be required.
Ability to successfully complete and maintain criminal records and/or police records check.

BENEFITS PACKAGE:

At Takla, we value our employees' dedication, which is why we give so much in return. In addition to Competitive pay, we also offer the following:

Comprehensive Health benefits package with Medical, Dental and Vision coverage.
An employer Pension Plan of up to 5.5 percent.
Excellent learning and advancement opportunities.
Group RRSP plan.
Opportunities for personal and professional training and development.
18 sick days.
Five personal days.
$500 Health care spending account per fiscal year.
Paid time off during Christmas break.

Takla Nation is committed to creating a diverse, equitable, and inclusive workplace. We are an equal opportunity employer and welcome applications from all qualified individuals, including Indigenous Peoples, women, persons with disabilities, visible minorities, and individuals of diverse backgrounds.

As a First Nations organization, preference will be given to qualified Indigenous applicants (First Nations, Métis, and Inuit) in accordance with applicable legislation. Applicants who wish to be considered under this preference are encouraged to self-identify in their application.

We are committed to providing accommodation throughout the recruitment process. Please let us know if you require accommodation. Please note that only selected candidates will be notified. This position will remain posted until filled. Only selected candidates will be contacted.

Please send your completed resume to [email protected].

Pay: $50,050.00-$76,696.14 per year

Benefits:

Company pension
Dental care
Employee assistance program
Extended health care
Vision care

Experience:

executive assistant : 1 year (preferred)

Work Location: In person

Quick apply

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