Brampton, On Appointment coordinator Jobs – 58 Openings This Week

Property Management Operations & SOP Coordinator
Shelterly Management Inc. —Etobicoke, ON
- $40,996.87–$66,170.51 a year
- Part-time
- CRM software
- Maintenance
- Organizational skills
Quick apply
13d
Administrative Assistance / Marketing Coordinator
BELL AUTO INC —Toronto, ON
- $25–$30 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Computer skills
Quick apply
10d
Patient Coordinator - Toronto, ON
123Dentist —North York, ON
- $26–$28 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
Quick apply
Clinic Coordinator
Skinatomy Laser Clinic —Mississauga, ON
- $20–$25 an hour
- Part-time
- Administrative experience
- In-person
- Business
- Flexible schedule
Quick apply
13d
Dental Front Desk Administrator / Treatment Coordinator Toothworks Square One Dental
MHMI —Mississauga, ON
- $22–$28 an hour
- Weekends as needed
Quick apply
Service Appointment Coordinator - 1 Year Contract
Bolton Ford —Bolton, ON
- $20 an hour
- Full-time
- Customer service
- English
- Databases
- Disability insurance
- Dental care
Quick apply
Project Coordinator
Connect Resource Managers & Planners Inc. —Oakville, ON
- $65,000–$75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
Patient Coordinator - Hillsview Dental Care, Milton, ON
123Dentist —Milton, ON
- $24–$27 an hour
- Full-time
- Microsoft Excel
- Administrative experience
- Office experience
Quick apply
Office Admin and estimator
AESI —Mississauga, ON
- $18.00–$18.20 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
1d
Office Coordinator & Marketer
Recutify Inc. —Woodbridge, ON
- From $20 an hour
- Full-time
- Sales
- Customer service
- Microsoft Office
Quick apply
Surgical Coordinator + Receptionist – Ophthalmology Clinic
Eagle Vision Institute —Etobicoke, ON
- $24–$27 an hour
- Full-time
- Microsoft Office
- Administrative experience
- EMR systems
- Dental care
- Paid time off
Quick apply
13d
Orthodontic Treatment Coordinator
Dental Works 4 Kids —Brampton, ON
- $26–$32 an hour
- Part-time
- Administrative experience
- Team management
- Travel
- Dental care
- Vision care
Quick apply
Automotive BDC Agent
Signature Cars —Mississauga, ON
- $50,000–$70,000 a year
- Full-time
- CRM software
- Management
- Team management
- Dental care
- Paid time off
Quick apply
Clinical Care Coordinator
Premier Physiotherapy & Sports Medicine —Vaughan, ON
- $20–$25 an hour
- Part-time
- Microsoft Excel
- Customer service
- Medical office experience
Quick apply
Salon Coordinator / Receptionist
Pedi N Nails West Toronto —Toronto, ON
- $19–$22 an hour
- Part-time
- Bilingual
- Hospitality
- Spanish
Quick apply
Full-Time Patient Coordinator - Toronto, ON
PhysioPlus Health Group —Toronto, ON
- Full-time
- High school diploma or GED
Front Desk
Nova Thera Wellness —Vaughan, ON
- $18–$21 an hour
- Part-time
- Bilingual
- Customer service
- English
Quick apply
14d
Medical Clinic Patient Care Coordinator
Kingsway Dermatology & Cosmetic Centre —Etobicoke, ON
- $18–$22 an hour
- Full-time
- Customer service
- Medical office experience
- English
Quick apply
6d
Medical Receptionist – Private Medical Clinic
Peak Health VIP Clinic —Oakville, ON
- $22–$26 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Bachelor's
- Designated paid holidays
- Dental care
Quick apply
1d
Dental Patient Co-ordinator
Heartland Town Centre —Mississauga, ON
- Full-time
- Dental care

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Property Management Operations & SOP Coordinator

Shelterly Management Inc.
Etobicoke, ON

Quick apply

Job details

Part-time
$40,996.87–$66,170.51 a year
13 days ago

Qualifications

CRM software
Google Docs
Maintenance
Organizational skills
HubSpot
Communication skills
Property management

Full job description

Property Management Operations & SOP Coordinator

Shelterly Management Inc.

Location: Greater Toronto Area (Primarily Remote)
Job Type: Part-Time Employee
Hours: Approximately 20–25 hours per week
Compensation: $23.00 per hour
Schedule: Monday to Friday, daytime business hours

About Shelterly

Shelterly Management Inc. is a modern residential and commercial property management company serving owners and investors throughout the Greater Toronto Area.

We are building a technology-enabled operating system designed to deliver exceptional service, strong communication, consistent processes and scalable operations as we continue to grow.

We are seeking an organized, proactive and detail-oriented professional to join our team as a Property Management Operations & SOP Coordinator.

This role combines property management administration, operations coordination and process documentation and is ideal for someone who enjoys creating structure, improving systems and helping businesses scale.

About The Role

This is not a traditional administrative position.

The successful candidate will assist with day-to-day residential property management operations while also helping Shelterly document, standardize and improve its internal systems, procedures and workflows.

You will work closely with management to transform existing workflows, emails, notes, meetings and operational processes into clear and practical Standard Operating Procedures (SOPs), checklists, templates and training materials.

You will help build the systems that future Shelterly employees will use every day.

Key ResponsibilitiesProperty Management Administration

Create and monitor maintenance work orders using TenantCloud.
Coordinate maintenance appointments between tenants and vendors.
Obtain repair quotations from approved vendors.
Follow up on outstanding maintenance requests and vendor timelines.
Monitor open work orders and escalate overdue items.
Upload invoices and supporting documentation.
Assist with leasing administration and applicant processing.
Coordinate inspections and follow-up items.
Organize digital property files and records.
Assist with owner reporting and operational administration.
Support tenant and owner communications as required.
Maintain vendor records and documentation.
Track operational deadlines and outstanding action items.

SOP Development and Process Documentation

Interview management regarding workflows and procedures.
Review recordings, notes, screenshots and existing documents.
Observe and document operational processes.
Draft formal SOPs using Shelterly templates.
Create process maps and workflow documentation.
Develop checklists, forms and templates.
Document approval requirements and escalation procedures.
Identify process gaps and missing information.
Test procedures against real operational workflows.
Maintain SOP version control and review schedules.
Support employee onboarding and training materials.

Process Improvement

Identify inefficiencies and opportunities for improvement.
Recommend workflow enhancements.
Support implementation of operational improvements and automation initiatives.
Assist with the development of Shelterly's internal knowledge base.

Systems Used

The successful candidate will regularly work with:

TenantCloud
Google Workspace
Gmail
Google Drive
Google Docs
Google Sheets
Google Calendar
Notion
ClickUp
HubSpot
ChatGPT
Loom
Scribe
Google Meet

Training will be provided where required.

Required Qualifications

Excellent written and verbal communication skills.
Exceptional organizational skills and attention to detail.
Strong follow-up and task management abilities.
Ability to work independently in a remote environment.
Professional judgement and discretion.
Strong problem-solving skills.
Comfortable managing multiple priorities and deadlines.
High level of professionalism and confidentiality.
Strong proficiency with Google Workspace applications.

Preferred Qualifications

Experience in residential property management.
Experience as a property management administrator or coordinator.
Experience coordinating maintenance requests and vendors.
Experience with SOP creation or process documentation.
Experience using TenantCloud or similar software.
Familiarity with Ontario residential property management practices.
Familiarity with the Ontario Residential Tenancies Act is considered an asset.
Experience with Notion, ClickUp, HubSpot or CRM systems is considered an asset.

The ideal candidate:

Notices when details are missing.
Follows through without repeated reminders.
Enjoys creating organization and structure.
Communicates clearly and professionally.
Takes ownership of tasks and deadlines.
Is comfortable asking thoughtful questions.
Enjoys improving systems and processes.
Can transform verbal instructions into clear documentation.
Thrives in a growing and entrepreneurial environment.

Additional hours and advancement opportunities may become available as Shelterly continues to grow.

What Success Looks Like

Within the first 90 days, the successful candidate should be able to:

Understand Shelterly's core operational workflows.
Independently manage routine maintenance administration.
Coordinate vendors and tenants effectively.
Maintain accurate and organized records.
Draft SOPs using Shelterly's standardized format.
Identify process gaps and opportunities for improvement.
Reduce routine operational workload on management.

Why Join Shelterly?

This is an opportunity to join a growing company during an exciting stage of development and help shape the systems and processes that will support future growth.

You will play an important role in building the operational foundation of a modern property management company while gaining exposure to operations, systems development, technology and process improvement.

For the right individual, this role offers significant opportunity for growth into positions such as:

Senior Operations Coordinator
Property Manager
Operations Manager
Director of Operations
Training and Quality Assurance Manager

How To Apply

Please submit:

Your resume
A brief cover letter outlining your relevant experience
Examples of SOPs, process documentation, checklists or administrative workflows you have created (if available)

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $40,996.87-$66,170.51 per year

Work Location: Hybrid remote in Etobicoke, ON M9B 6H7

Quick apply

Refine Your Search

appointment coordinator jobs in brampton, on

Property Management Operations & SOP Coordinator

Administrative Assistance / Marketing Coordinator

Patient Coordinator - Toronto, ON

Clinic Coordinator

Dental Front Desk Administrator / Treatment Coordinator Toothworks Square One Dental

Service Appointment Coordinator - 1 Year Contract

Project Coordinator

Patient Coordinator - Hillsview Dental Care, Milton, ON

Office Admin and estimator

Office Coordinator & Marketer

Surgical Coordinator + Receptionist – Ophthalmology Clinic

Orthodontic Treatment Coordinator

Automotive BDC Agent

Clinical Care Coordinator

Salon Coordinator / Receptionist

Full-Time Patient Coordinator - Toronto, ON

Front Desk

Medical Clinic Patient Care Coordinator

Medical Receptionist – Private Medical Clinic

Dental Patient Co-ordinator

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