Alberta & archives support staff Jobs – 12 Openings This Week

Student Records Support
Northern Lakes College —High Prairie, AB
- $52,428–$63,972 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Office Administrator
Pacekids Programs —Calgary, AB
- Full-time
- English
- Microsoft Office
- High school diploma or GED
- Designated paid holidays
Quick apply
Scheduling Coordinator - Signature Orthodontics
Corus Orthodontists —Edmonton, AB
- $25–$27 an hour
- Full-time
- Microsoft Office
- Time management
- Employee assistance program
Quick apply
Support Administrator
Dancers' Studio West —Calgary, AB
- $30–$33 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Google Suite
- English
Quick apply
Field Document Controller (Shutdowns)
Altex Industries Inc. —Edmonton, AB
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
9d
Administrative Support II (Full-time)
CSS —Red Deer, AB
- $40,340.16 a year
- Full-time
- English
- Microsoft Office
- Administrative experience
7d
Administrative Assistant
Defence Construction Canada —Wainwright, AB
- $51,566–$67,035 a year
- ERP systems
- English
- Microsoft Office
- Disability insurance
- Dental care
12h
Administrative Assistant, Records Management
Town of Slave Lake —Slave Lake, AB
- Customer service
- Microsoft Office
- Administrative experience
Receptionist
Cartwright Lighting & Furniture —Calgary, AB
- $18–$20 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
15h
Administrative Coordinator - Canoe
Rural Municipalities of Alberta (RMA) —Nisku, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
10d
Lead Optometrist (Full-Time) – FYidoctors & Optiks International – Lloydminster, AB
FYidoctors —Lloydminster, AB
Quick apply

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Student Records Support

Northern Lakes College -
High Prairie, AB

Apply Now

Job details

Full-time
$52,428–$63,972 a year

Qualifications

Microsoft Word
Class 5 Licence
Microsoft Excel
Microsoft Outlook
Financial auditing
Microsoft Office
Administrative experience
Data entry
Organizational skills
College diploma
Business
Communication skills
Time management
Office experience

Full job description

Status:

Permanent full-time position

Location:

High Prairie

Competition #:

NLC-2290R

Open To:

All Applicants

Date Posted:

July 23, 2026

Closing Date:

August 5, 2026 - 11:59pm

Job Start Date:

August 24, 2026

Compensation Rate:

Salary: $52,428 to $63,972 per year

Hours Per Week:

36.25

Additional Information:

For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations. Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses. The college supports and promotes professional development and wellness opportunities and provides employees with an attractive benefits plan and competitive salaries. The College service region offers numerous recreational activities for the entire family to enjoy!

Northern Lakes College has the following Permanent full-time position available:

Student Records Support
Salary: $52,428 to $63,972 per year
Location: High Prairie
Start Date: August 24, 2026

Qualifications:

Certificate in Office or Business Administration, or equivalent education/training
Minimum 1–2 years of relevant experience in an office, administrative, or educational environment
A clean vulnerable sector criminal record check prior to commencement
A valid Class 5 driver’s license
A combination of education, training, and experience may be considered

Additional Qualifications:

Ability to manage multiple priorities and deadlines in a high-volume environment
Strong time management and organizational skills
Demonstrated ability to work effectively as part of a team

Nature and Scope of Work:

Reporting to the Associate Registrar, this position is responsible for accurate data entry, validation, and maintenance of student records within the Student Records department. This includes supporting the full student lifecycle, such as registration, enrollment, completion, retention tracking, and T2202A tax certificate processing. This role ensures the integrity and accuracy of data used for internal reporting and external compliance requirements. The incumbent must adhere to all applicable policies, procedures, regulations, and service standards. The role also involves developing and maintaining desktop procedures to support operational continuity.

Duties and Responsibilities:

Data Entry, Validation, and Reporting

Respond to internal and external inquiries related to student record processing and data maintenance
Validate data imports and exports within the Student Information System (SIS)
Generate and analyze system reports to identify data discrepancies or issues
Perform ongoing data audits to ensure accuracy and integrity
Identify, investigate, and resolve missing or incorrect student data
Ensure all data meets established standards, policies, and regulatory requirements
Support enrollment verification and registration audit processes
Enter and maintain student data across the full lifecycle, including:
- Registration
- Enrollment and course changes
- Student status updates
- Completion records
Process and validate credit course registrations
Ensure compliance with FOIP/privacy legislation
Collaborate with Finance and program areas to support timely registration, invoicing, and workflow processes

Student Records Management and Retention

Review, organize, and archive student records in accordance with retention guidelines
Create, maintain, and audit student files to ensure compliance with procedures and regulations
Utilize the Student Information System and document management systems to maintain accurate and accessible records

Operational Support and Process Improvement

Follow established workflows to ensure efficient and effective processes
Identify opportunities and recommend improvements to business processes
Develop and maintain desktop procedures to support continuity and service standards
Provide cross-functional support within the Student Records team
Initiate and validate student invoices in alignment with Finance deadlines
Support collaboration between Student Records and other departments (e.g., Finance, Programs, Housing)

Cross-Functional Responsibilities
(Assigned based on operational needs)

Respond to general T2202A inquiries and refer complex questions to Finance
Manage file room control, ensuring archived records are tracked and accounted for
Perform other related duties as assigned by the Associate Registrar

Skills/Knowledge:

Proficiency with Student Information Systems and Microsoft Office applications (Excel, Outlook, Word)
Strong attention to detail and commitment to data accuracy
Knowledge of post-secondary environments and student records processes is an asset
Excellent verbal and written communication skills
Ability to work effectively in a fast-paced environment with competing priorities
Strong organizational and problem-solving skills
Ability to maintain confidentiality and handle sensitive information appropriately
Reliable, dependable, and able to work both independently and collaboratively

Contacts (Internal and External):

Internal

Students
Leadership and management
Faculty, instructors, and facilitators
Student Records and support staff
Corporate services departments

External

General public
Government and regulatory bodies
Other post-secondary institutions
Business, industry, and community organizations
Vendors and service providers

Assets:

Knowledge of post-secondary environments and student records processes
Experience handling high-volume data entry with a strong accuracy rate
Familiarity with records management systems
Understanding of privacy legislation
Experience supporting cross functional workflows involving Finance, Academic Departments and Student Services

Successful candidates must provide College or University transcripts and a clean Criminal Record Check to Human Resources prior to commencement.

This position is covered under the Collective Agreement between Northern Lakes College and the Alberta Union of Provincial Employees.

Please submit a resume quoting the reference number NLC-2290R to: Northern Lakes College, Human Resources, 1201 Main Street SE, Slave Lake, AB T0G 2A3 or alternatively Fax: 780-849-5881

Closing Date: August 5, 2026

Note: Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted.

Apply Now

Refine Your Search

& archives support staff jobs in alberta

Student Records Support

Office Administrator

Scheduling Coordinator - Signature Orthodontics

Support Administrator

Field Document Controller (Shutdowns)

Administrative Support II (Full-time)

Administrative Assistant

Administrative Assistant, Records Management

Receptionist

Administrative Coordinator - Canoe

Lead Optometrist (Full-Time) – FYidoctors & Optiks International – Lloydminster, AB