This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
Location - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.
Reporting to the Director, Office of Education, the Course Scheduling and Timetabling Coordinator (CSTC) provides dedicated support to academic units in the College, working collaboratively with academic and administrative leaders to construct an academic timetable that best meets the needs of students (undergraduate and graduate) and professors. They ensure that class schedules, enrollment restrictions, space assignments and room booking processes and procedures are documented, and those procedures are in practice and completed to schedule. By providing expert policy and business process support, the CSTC is seen as a knowledge expert who works proactively to resolve issues and continually improve processes. Through this understanding of the process, the CSTC is well-positioned to provide superior service across Faculties and Departments as well as liaising with the Registrar's Office.
The College of Health Sciences unites the University of Alberta’s health-focused faculties and schools to enable a new level of interdisciplinary research and teaching that advances human health and wellness across individual, community, and global contexts. By fostering collaboration across disciplines, the college supports innovative, large-scale research initiatives and integrated educational programs that span the full continuum of care and health promotion.
The college includes the Faculty of Kinesiology, Sport, and Recreation, the Faculty of Rehabilitation Medicine, the Faculty of Nursing, the Faculty of Pharmacy and Pharmaceutical Sciences, the School of Public Health, and the Faculty of Medicine & Dentistry. Together, these units drive excellence in health sciences education, research, and clinical innovation, supporting the university’s broader mission to lead in discovery, learning, and the advancement of societal well-being for the decade ahead and beyond.
- Gathers data and information from all teaching areas (both internal and external courses) in order to effectively advise and inform academic leaders in faculties and departments and ensure effective course and timetable decisions.
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Managing the development of a Course Master Timetable to maximize teaching efficiency,
minimize course conflicts, and provide consistent course management across the College -
Maintain term-by-term schedules for each academic program offered by the Faculties in the College to ensure conflict free schedules, and to assist with optimizing student, instructor and facility schedules.
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Understands the details in Campus Solutions to be able to problem solve and troubleshoot errors and works with the Exams & Timetabling Centre of Expertise (ETT) to do so when warranted.
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Monitors enrollment pressures to advise academic leaders on strategic timetable management and to implement appropriate changes to the course schedule throughout the registration cycle.
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Acts as the first point of contact for all course scheduling and timetabling matters
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Responds to specific inquiries from faculty and academic leaders. Provides information related to class scheduling and timetabling for the entire college.
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Undergraduate degree
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Demonstrated ability to develop positive and professional working relationships with both internal/external clients, and stakeholders at all organizational levels.
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Ability to work independently and to build and maintain professional working relationships as a trusted team member and positive representative of the College
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Advanced knowledge and proficiency in Google Suite, PeopleSoft (Campus Solutions) and Microsoft Office, especially Excel, is essential.
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Strong knowledge of University policies and procedures
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Excellent communication (oral and written), interpersonal and organizational skills. Proven ability to multitask, prioritize, work independently and develop strategies to solve
problems while maintaining superior accuracy. -
Strong analytical and organizational skills, including problem assessment and escalation.
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Demonstrated excellence in paying attention to detail.
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Two years’ experience in a related role.
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Ability to work with multiple stakeholders, and to coordinate competing demands.
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Knowledge of admissions process, academic program requirements, and calendar changes.
Application Instructions
Click "Apply Now" to submit your resume and cover letter.
This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package.
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.
