Gananoque, On Assistant Jobs – 25 Openings This Week

Administrative Assistant
Kehoe Marine Construction —Lansdowne, ON
- $24.00–$31.53 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
3d
Project Coordinator
Gordon Barr Ltd —Kingston, ON
- $53,000–$65,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Vision care
Quick apply
4d
Assistant District Manager (Arborist)
The Davey Tree Expert Company —Ontario
- $70,000–$90,000 a year
- Full-time
- Bachelor's
- In-person
- Leadership
- Employee stock purchase plan
- Dental care
Quick apply
Assistant Controller/Controller
ThyssenKrupp North America, Inc. —Ontario
- $95,000–$120,000 a year
- Full-time
- Finance
- Master's degree
- Bachelor's
Receptionist
Amenida Seniors Community —Ontario
- $18–$19 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
2d
Assistant Vice President, Group Disability Management Operations
Medavie —Ontario
- $120,335.12–$190,000.00 a year
- Full-time
- Hybrid work
- Bilingual
- Management
- English
- Dental care
2d
Assistant Team Leader
Dollarama —Kingston, ON
- Part-time
- Customer service
- Leadership
Veterinary Assistant / Customer Experience Coordinator
Thousand Islands Veterinary Services —Gananoque, ON
- $18–$22 an hour
- Part-time
- Front desk
- Communication skills
- Profit sharing
- Disability insurance
Activity Aide
Carveth Care Centre —Gananoque, ON
- From $23.33 an hour
- Part-time
- CPR Certification
- First Aid Certification
- In-person
- Employee assistance program
- Flexible schedule
Quick apply
1d
Office Administrator
Guernsey Plumbing —Glenburnie, ON
- $25–$30 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Dental care
- Paid time off
Quick apply
Carpenter Assistant
Big Waters Building & Design Ltd. —Leeds and the Thousand Islands, ON
- $20–$35 an hour
- Temporary
- High school diploma or GED
- Construction experience
- In-person
Quick apply
11d
Office Administrator / Operations Support
West Consulting —Glenburnie, ON
- $17.20–$24.00 an hour
- Full-time
- Hybrid work
- Administrative experience
- High school diploma or GED
- QuickBooks
Quick apply
3d
Underwriting Assistant
South Western Insurance Group —Canada
- $42,000–$56,000 a year
- Full-time
- Remote
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Mileage reimbursement
- Disability insurance
Quick apply
Travelling Project Coordinator - Commercial & Light Industrial
Aplin —Canada
- $85,000–$100,000 a year
- Travel
- Construction experience
- Communication skills
Quick apply
2d

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Project Coordinator
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4d
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Administrative Assistant

Kehoe Marine Construction -
Lansdowne, ON

Quick apply

Job details

Full-time
$24.00–$31.53 an hour
3 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
Microsoft Office
Driving
Data entry
Construction experience
Business
Class G Licence
Communication skills
Time management

Full job description

Job Summary

At Kehoe Marine Construction, we help clients protect, access, and enjoy their waterfront properties through custom docks, shoreline protection, and residential marine construction projects across Eastern Ontario.

For more than 20 years, we have built a reputation for quality workmanship, practical problem-solving, and doing things the right way. As our Residential division continues to grow, we are looking for an organized, detail-oriented, and genuinely helpful Administrative Assistant to support our team and contribute to the client experience Kehoe is known for.

This is a great opportunity for someone who enjoys variety, takes pride in accuracy, and wants to learn, grow, and build a long-term career with a collaborative, values-driven company.

Your Role at Kehoe

The Administrative Assistant plays an important role in supporting the Residential division and keeping information flowing between clients, internal teams, field staff, vendors, suppliers, and regulatory bodies.

Often the first point of contact for clients, visitors, and vendors, this role requires professionalism, strong follow-through, clear communication, and excellent attention to detail. You will support client communication, CRM updates, project documentation, permit administration, quote and contract support, invoicing support, and general office coordination.

You do not need to know marine construction on day one, but you do need to be curious, coachable, organized, and willing to learn the systems and processes that help our team succeed.

Who You Are

You are helpful, dependable, and professional. You enjoy supporting others, keeping things organized, and making sure information is accurate and easy to follow.

You are comfortable working with clients, coworkers, and vendors, and you can stay steady in a busy environment with changing priorities. You ask good questions, follow through on commitments, and are willing to learn the systems, processes, and details that help the team succeed.

This Role May Be a Great Fit for You If You:

Like being part of a busy office where no two days are exactly the same.
Take pride in accurate data entry, documentation, recordkeeping, and follow-up.
Are comfortable answering phones, greeting visitors, and responding to inquiries professionally.
Can manage competing priorities, interruptions, and changing needs.
Enjoy learning new software, systems, and industry-specific information.
Are proactive, coachable, and interested in growing with the company.
Like being part of a team that works hard, supports each other, and cares about doing good work.

What You’ll Be Doing

In this role, you will provide administrative, client service, and operational support to the Residential division and other areas of the company as needed.

You will:

Provide reception support, including answering phones, greeting visitors, taking messages, and directing inquiries.
Respond to client and prospective client inquiries in a timely, courteous, and helpful manner.
Gather preliminary project information, including location, general scope, site access, and service needs.
Enter and maintain accurate client, project, and communication details in the CRM system.
Draft, format, proofread, and distribute correspondence, reports, project documents, and client communications for review.
Maintain organized paper and electronic filing systems.
Support quote preparation, contract administration, quote follow-up, and client site visit coordination.
Help create, update, and maintain work orders, worklists, dispatch board information, build sheets, and project files.
Provide backup administrative support during absences.
Collect client, property, and site information required for permit applications.
Prepare permit application packages for review and submit approved applications.
Track permit status and follow up on outstanding submissions, approvals, delays, or missing information.
Assist with invoicing, progress invoicing, purchase orders, and related administrative processes.
Enter material cost information through the ERP system and ensure costs are assigned to the correct projects.
Support accurate documentation within Acumatica, HighLevel CRM, and related internal systems.
Provide administrative support for preventative maintenance programs, barge registrations, vehicle registrations, Transport Canada requirements, and other operational documentation as needed.
Handle client, employee, project, and company information with confidentiality and professionalism.
Look for ways to make administrative processes more efficient, consistent, and organized.

The Ideal Previous Experience

We are looking for someone with:

2+ years of experience in administration, coordination, client service, reception, or office support preferred.
A diploma or certificate in Office Administration, Business, Construction Administration, Human Resources, or a related field considered an asset.
Experience in construction, trades, marine construction, project coordination, or a service-based environment considered an asset.
Experience with permits, municipalities, Conservation Authorities, or regulatory processes considered an asset.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.
Experience with Acumatica, HighLevel CRM, or similar systems considered an asset.
A valid Class G driver’s licence with a clean driving record.

Your Skills

You will do well in this role if you bring:

Strong organization and time-management skills.
Excellent attention to detail and accuracy.
Strong written and verbal communication skills.
A professional, tactful, and courteous communication style.
The ability to manage competing priorities and remain calm in a busy environment.
Strong follow-through and a commitment to accurate recordkeeping.
Comfort asking questions, learning new systems, and receiving feedback.
A proactive, coachable, and team-oriented approach.
The ability to handle confidential information appropriately.
Confidence using technology and learning new software, systems, and AI-supported tools.
A helpful attitude and genuine commitment to supporting clients and coworkers.

Compensation & Total Rewards

Kehoe Marine Construction offers competitive compensation based on experience, skills, and qualifications.

We also offer a comprehensive total rewards package, including group benefits, a Health Spending Account, RRSP/DPSP matching, and opportunities for growth and development within the company.

Recruitment Process

We are committed to providing a respectful and accessible recruitment process. If you require accommodation at any stage of the hiring process, please let us know and we will work with you to support your needs.

Ready to Apply?

If you are organized, professional, detail-oriented, and excited by the opportunity to support a growing team, we would love to hear from you.

Apply today and tell us why this opportunity feels like the right fit for you.

Pay: $24.00-$31.53 per hour

Benefits:

Company events
Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Vision care

Work Location: In person

Quick apply

Refine Your Search

assistant jobs in gananoque, on

Administrative Assistant

Project Coordinator

Assistant District Manager (Arborist)

Assistant Controller/Controller

Receptionist

Assistant Vice President, Group Disability Management Operations

Assistant Team Leader

Veterinary Assistant / Customer Experience Coordinator

Activity Aide

Office Administrator

Carpenter Assistant

Office Administrator / Operations Support

Underwriting Assistant

Travelling Project Coordinator - Commercial & Light Industrial

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