Montréal, Qc Estate administrative assistant Jobs – 14 Openings This Week

Executive / Personal Assistant
FDJ French Dressing Jeans —Montréal, QC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Real Estate Administrative Assistant
Groupe CS Inc. —Laval, QC
- $23–$35 an hour
- Part-time
- Customer service
- Administrative experience
- In-person
- Wellness program
- Flexible schedule
Quick apply
Administrative Assistant
Tidan Inc. (Tidan Hospitality & Real Estate Group) —Montréal, QC
- From $50,000 a year
- Full-time
- Bilingual
- Microsoft Excel
- English
Quick apply
Administrative assistant Billing - Montréal
Groupe Mach —Montréal, QC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Employee assistance program
Quick apply
Office Coordinator, Capital Markets
BMO Financial Group —Montréal, QC
- $45,500–$84,500 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Tuition reimbursement
- Life insurance
Receivables Assistant Manager
Realties Olymbec Inc —Montréal, QC
- Full-time
- Bilingual
- English
- Analysis skills
Administrative Assistant
Cogir —Montréal, QC
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
Senior Administrative Assistant, Real Estate Investments
PSP Investments —Montréal, QC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Paid time off
Administrative Assistant - West Island
Cogir —Pointe-Claire, QC
- Full-time
- Bilingual
- Administrative experience
- Employee assistance program
Assistant Property Manager, Canada
Realterm —Dorval, QC
- Full-time
- Microsoft Office
- Bachelor's
- Travel
- Paid time off
Investment Advisor Assistant
Ventum Financial Corp. —Montréal, QC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Assistant Workplace Manager
DRW —Montréal, QC
- On call
- Bilingual
- Microsoft Excel
- English
Gestionnaire immobilier adjoint(e) / Assistant Property Manager
JLL —Montréal, QC
- Bilingual
- Customer service
- Writing skills
Section chief – legal affairs and project manager
Ville de Dollard-des-ormeaux —Dollard-Des Ormeaux, QC
- $89,692 a year
- Temporary
- Analysis skills
- Bachelor's
- Contracts
6d

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Executive / Personal Assistant

FDJ French Dressing Jeans -
Montréal, QC

Quick apply

Job details

Permanent | Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
English
Research
Presentation skills
Communication skills
Information management

Full job description

About FDJ

FDJ is an established apparel company led by two accomplished entrepreneurs with decades of experience building, acquiring, and investing in apparel and consumer businesses, including Levy Canada, FDJ, and Moose Knuckles.

We operate in a fast-paced, entrepreneurial environment where initiative, sound judgment, discretion, and exceptional execution are essential.

Position Summary

The Executive / Personal Assistant provides comprehensive administrative and personal support to the two CEOs across business, personal, and investment-related activities.

The successful candidate will serve as a trusted partner who anticipates needs, manages competing priorities, and ensures important matters are executed efficiently with minimal supervision. The role requires exceptional organization, professionalism, discretion, and the ability to adapt to two executives with different schedules and working styles.

The ideal candidate is proactive, resourceful, detail-oriented, and equally comfortable coordinating high-level business initiatives and handling day-to-day administrative responsibilities.

Key Responsibilities

Executive Support

Manage complex calendars for both CEOs, balancing competing priorities and resolving scheduling conflicts.
Coordinate meetings, appointments, calls, and events across business and personal commitments.
Prepare meeting materials, agendas, background information, and follow-up items.
Ensure the CEOs are informed, prepared, and organized for upcoming commitments.
Draft correspondence, presentations, and other documents on behalf of the CEOs, track action items and ensure timely completion.
Serve as a professional point of contact for employees, investors, advisors, suppliers, and external partners.

Personal Administration

Coordinate personal appointments, reservations, errands, and other confidential matters.
Liaise with advisors, accountants, legal counsel, household service providers, and other personal contacts.
Handle sensitive personal and business information with the highest level of discretion.

Travel & Logistics

Coordinate domestic and international business and personal travel.
Arrange flights, accommodations, ground transportation, restaurant reservations, and itineraries.
Prepare detailed travel packages and adapt quickly to schedule changes.

Administrative & Project Support

Prepare expense reports and organize supporting documentation.
Assist with invoices, payment tracking, and basic bookkeeping activities.
Maintain organized electronic and physical filing systems.
Prepare reports, presentations, meeting notes, and executive summaries.
Support special projects and strategic initiatives across the business.

Qualifications Required:

Experience:

3+ years supporting senior executives, founders, entrepreneurs, or business owners as an Executive Assistant, Personal Assistant, Chief of Staff Assistant, Family Office Assistant, or in a similar role.
Demonstrated experience managing complex calendars, travel, communications, and executive priorities.
Experience handling confidential personal and business matters with professionalism.
Experience in apparel, fashion, consumer products, private equity, family offices, investment banking, M&A, real estate, or founder-led businesses is considered an asset.

Skills:

Excellent written and verbal communication skills in English.
Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
Comfortable leveraging AI tools to improve research, organization, drafting, and productivity while exercising sound judgment and maintaining confidentiality.
Strong online research and information management skills.
Ability to prepare concise reports, presentations, trackers, and executive summaries.

Personal Attributes:

Highly organized, proactive, and dependable.
Strong judgment with a high level of discretion.
Able to manage changing priorities and support two busy executives.
Resourceful, detail-oriented, and solutions-focused.
Comfortable handling both executive-level coordination and day-to-day administrative responsibilities.
Interested in entrepreneurship, consumer brands, and the apparel industry.

Success in This Role

Success in this role means becoming a trusted extension of the CEOs by consistently delivering reliable, proactive support. The successful candidate will:

Anticipate scheduling conflicts before they arise.
Keep calendars, travel, and logistics running seamlessly.
Ensure commitments and follow-ups are completed on time.
Handle confidential business and personal matters with professionalism and discretion.
Reduce administrative burden by staying organized, responsive, and accountable.
Build strong working relationships internally and externally while representing the CEOs with professionalism.

What we offer

Permanent full-time position (37.5 hours weekly)
Insurance benefits package
5 sick days per calendar year
Summertime hours on Fridays
On-site gym
On-site parking
Employee Sales events
And so much more…

Work Location: In person

Quick apply

Refine Your Search

estate administrative assistant jobs in montréal, qc

Executive / Personal Assistant

Real Estate Administrative Assistant

Administrative Assistant

Administrative assistant Billing - Montréal

Office Coordinator, Capital Markets

Receivables Assistant Manager

Administrative Assistant

Senior Administrative Assistant, Real Estate Investments

Administrative Assistant - West Island

Assistant Property Manager, Canada

Investment Advisor Assistant

Assistant Workplace Manager

Gestionnaire immobilier adjoint(e) / Assistant Property Manager

Section chief – legal affairs and project manager

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