Project Coordinator – Heavy Civil Construction
Port Hawkesbury, Nova Scotia | Full-Time
Turn Plans Into Progress
Successful construction projects depend on more than good plans. They require clear communication, accurate information and someone who can keep the details moving in the right direction.
Harbour Construction is hiring a Project Coordinator to join our team in Port Hawkesbury, Nova Scotia. This is a field-based position supporting a large heavy civil construction project involving mass excavation, earthworks, grading, foundations, flatwork and site development.
This is the kind of project that can shape a career. If you already have solid civil construction experience and are ready for more responsibility, this is an opportunity to make your mark, take ownership of meaningful work and build hands-on experience that will stand out throughout your career.
You will work closely with the Project Manager, Superintendent, Engineers, Surveyors, Foremen, subcontractors and suppliers. You will help keep drawings, schedules, quantities, costs, documentation and field activities aligned so the project team can make informed decisions and keep the work moving.
This is a hands-on position for someone who can organize priorities, identify missing information, resolve routine issues and keep project documentation moving with limited supervision.
What You’ll Take Ownership Of
As our Project Coordinator, you will:
- Independently manage assigned coordination, documentation, tracking and follow-up responsibilities.
- Support the Project Manager and Superintendent with the day-to-day coordination of project activities.
- Maintain current project drawings, specifications, revisions and construction documents.
- Distribute updated project information to the appropriate field teams, subcontractors and suppliers.
- Prepare, track and follow up on requests for information, submittals, shop drawings and other technical documentation.
- Follow RFIs, submittals, project changes and outstanding action items through to completion.
- Support project scheduling, short-term planning and coordination of upcoming work.
- Anticipate upcoming project requirements and take action without waiting for constant direction.
- Track project quantities, production information, progress measurements and completed work.
- Assist with earthwork quantities, cut-and-fill information, trucking records and material tracking.
- Support cost tracking, purchase orders, commitments, invoices and project forecasting.
- Maintain logs for RFIs, submittals, changes, deficiencies, inspections and project correspondence.
- Assist with identifying, documenting and tracking changes in scope or site conditions.
- Prepare meeting agendas, take minutes and follow up on outstanding action items.
- Coordinate with Surveyors and field teams to ensure current layout, as-builts and quantity information are available.
- Work with subcontractors, suppliers and internal teams to coordinate materials, equipment and project requirements.
- Support quality-control inspections, testing documentation, deficiency tracking and corrective-action follow-up.
- Maintain daily reports, progress photographs and organized project records.
- Help prepare progress reports and project updates for management and clients.
- Support the collection and organization of as-built information and project closeout documentation.
- Participate in project meetings, site walks and planning discussions.
- Identify missing information, potential conflicts and upcoming project needs before they affect the work.
- Support compliance with project safety, quality and environmental requirements.
Built for Independent Work
You will do well in this position if you:
- Can work independently and manage priorities without constant direction.
- Take ownership of assigned responsibilities and follow them through to completion.
- Understand how office-based coordination decisions affect work in the field.
- Can manage several priorities without losing track of deadlines or commitments.
- Communicate clearly with both office-based professionals and field crews.
- Ask good questions and do not wait until a problem becomes urgent.
- Are comfortable reviewing drawings, specifications and technical information.
- Can recognize when information is missing, inconsistent or outdated.
- Take accurate notes and maintain reliable project records.
- Remain organized and professional when priorities change.
- Know when to resolve an issue independently and when it needs to be escalated.
- Want to understand how the entire project fits together—not just your individual tasks.
Civil Construction Experience
This is not an entry-level, learn-from-scratch position. The successful candidate must have:
- A minimum of three years of hands-on project coordination or field coordination experience in civil construction.
- Solid experience working on active civil construction sites.
- Experience supporting heavy civil construction, mass excavation, earthworks, grading, foundations or site-development projects.
- A practical understanding of construction sequencing, field operations, drawings, quantities and project documentation.
- Experience coordinating with Project Managers, Superintendents, Foremen, Surveyors, subcontractors and suppliers.
- Experience working with construction drawings, specifications, RFIs, submittals and document-control processes.
- Experience maintaining project logs, reports, meeting minutes and technical documentation.
- Familiarity with quantity tracking, progress measurement, cost tracking or project scheduling.
- Demonstrated ability to work independently, manage competing priorities and make sound decisions in a fast-paced construction environment.
- Strong computer skills, including Microsoft Excel, Word and Outlook.
- Strong written communication, attention to detail and time-management skills.
Education and Technical Training
- A diploma or degree in Civil Engineering Technology, Construction Management, Civil Engineering or a closely related discipline from a recognized post-secondary institution.
- An equivalent combination of relevant civil construction experience and technical training may be considered.
Additional Assets
- Experience with mass-excavation quantities, trucking records, cut-and-fill information or earthwork production tracking.
- Familiarity with Bluebeam, AutoCAD, Civil 3D, Microsoft Project, Procore or other construction-management and document-control software.
- Experience supporting cost forecasting, change management or progress billing.
- Experience coordinating subcontractors, suppliers and material deliveries.
- Familiarity with quality-control documentation, testing records and project closeout requirements.
- Engineer-in-Training, Certified Engineering Technologist or related professional status.
Hours
- Monday to Friday, 7:00 a.m. to 5:00 p.m.
- Additional hours may be available based on project requirements.
What You Can Expect From Us
- Stable, full-time, year-round employment.
- Competitive compensation based on experience and capability.
- Medical and dental benefits.
- A company-matched Group RRSP.
- The opportunity to make a visible contribution to a large heavy civil project.
- Meaningful responsibility that will strengthen your construction-management career.
- Hands-on experience with project planning, cost control, scheduling, field coordination and documentation.
- Direct exposure to experienced Project Managers, Superintendents, Engineers and field leaders.
- Support from an experienced project and field team.
- A project you will be proud to include in your professional portfolio.
- Opportunities for advancement and promotion from within.
More Than a Place to Work
Harbour Construction has been building communities from the ground up since 1946. We have earned our reputation by investing in our people, equipment and operations for the long term.
Culture here is not a slogan on the wall. It shows up in how our teams communicate, how our leaders support their people and how everyone works together when challenges arise. We value people who take ownership, speak up, solve problems and follow through on what they say they will do.
As a Project Coordinator, your work will matter. The information you organize, the questions you ask and the items you follow up on will directly affect how the project is planned and built. You will be part of the team—not sitting on the sidelines watching the work happen.
We are a real company built by real people, and we are looking for someone who wants to build a meaningful career with us.
Work Environment
This position is based in Port Hawkesbury, Nova Scotia, and requires regular work on an active construction site. The role combines office and field responsibilities and may involve outdoor work, changing weather, uneven terrain, construction traffic, heavy equipment and active earthmoving operations.
A valid driver’s licence and strong English communication skills are required.
Candidates must currently live within commuting distance of Port Hawkesbury or be willing to relocate.
Ready to Make Your Mark?
If you are ready to make your mark, build experience that matters and take an important step forward in your construction career, we want to hear from you.
Apply today and bring your coordination skills to a team that values initiative, teamwork and getting the details right.
Pay: $85,000.00-$105,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Life insurance
- Paid time off
- RRSP match
- Vision care
Application question(s):
- Are you legally authorized to work in Canada?
- Are you currently within commuting distance of Port Hawkesbury, Nova Scotia, or willing to relocate for this position?
- How many years of hands-on project coordination or field coordination experience do you have in civil construction?
- Have you independently managed project documentation, tracking and follow-up responsibilities on an active civil construction site?
- Which construction programs have you used professionally? Please include your experience with Excel, Bluebeam, AutoCAD, Civil 3D, Microsoft Project, Procore or other project-management software.
Work Location: In person
