Oakville, On Maintenance coordinator Jobs – 9 Openings This Week

Service Coordinator
Paddock Transport International —Stoney Creek, ON
- Customer service
- Maintenance
- Microsoft Office
Quick apply
Planned Maintenance Coordinator
Leavitt Machinery —Mississauga, ON
- $45,000–$50,000 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
Facility Coordinator
Facility Plus —Mississauga, ON
- $55,000–$70,000 a year
- Full-time
- CRM software
- Spanish
- Up to 50% travel
- Dental care
Quick apply
Parts Coordinator – Maintenance Shop
New Way Trucking Ltd —Milton, ON
- Weekends as needed
- Customer service
- Microsoft Office
- In-person
Quick apply
Maintenance Coordinator
Gay Lea Foods —Hamilton, ON
- $62,600–$104,300 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
5d
Facilities Coordinator
CBRE —Oakville, ON
- $60,000–$64,500 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Vision care
Facilities Coordinator
CAN ASA-Jones Lang LaSalle Real Estate Services, Inc. —Mississauga, ON
- $68,000–$80,000 a year
- Full-time
- Serving
- Microsoft Excel
- English
Quick apply
3d
Facilities Coordinator
JLL —Mississauga, ON
- $68,000–$80,000 a year
- Serving
- Microsoft Excel
- English
3d
5S Coordinator
DBG Canada —Mississauga, ON
- $20–$22 an hour
- Full-time
- Forklift
- Cleaning
- Power tools
Quick apply
2d

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Service Coordinator

Paddock Transport International -
Stoney Creek, ON

Quick apply

Job details

Qualifications

Preventative maintenance
Customer service
Post-secondary education
Filing
Maintenance
Microsoft Office
High school diploma or GED
Business
Communication skills
Time management

Full job description

The Service Coordinator is responsible for coordinating and supporting the day-to-day maintenance and repair activities of the fleet maintenance department. This role acts as the primary liaison between operations, vendors, and maintenance staff to ensure repairs, preventative maintenance, inspections, and service requests are scheduled, communicated, and completed efficiently. The Service Coordinator helps maximize fleet uptime while ensuring compliance with company policies, safety standards, and regulatory requirements.

Maintenance Coordination

Receive, prioritize, and process maintenance and repair requests from drivers, operations personnel, and customers.
Schedule preventative maintenance services, repairs, inspections, and warranty work.
Coordinate work assignments with shop supervisors, technicians, and vendors.
Monitor repair progress and provide regular updates
Ensure work orders are opened, updated, and closed accurately and in a timely manner.
Assist with managing vehicle downtime and scheduling equipment availability.

Work Order Administration

Create and maintain detailed service records and repair documentation.
Verify labour hours, parts usage, and repair details are accurately entered into maintenance management systems.
Review completed work orders for accuracy and completeness.
Maintain electronic and paper maintenance files in accordance with company and regulatory requirements.
Generate reports related to maintenance activities, vehicle status, and shop productivity.

Fleet Compliance Support

Monitor upcoming preventative maintenance schedules and inspection due dates.
Assist in tracking regulatory inspections, certifications, and fleet compliance requirements.
Ensure maintenance records are retained and organized in accordance with applicable regulations.
Support audit preparation and documentation requests.

Parts and Vendor Coordination

Coordinate with parts personnel to ensure required parts and materials are available for scheduled repairs.
Communicate with external service providers, dealerships, and vendors regarding repair status, estimates, and service appointments.
Obtain and track repair quotes and authorizations as required.
Assist in managing warranty claims and vendor service documentation.

Customer and Driver Support

Serve as a primary point of contact for maintenance-related inquiries.
Communicate repair timelines, vehicle status updates, and maintenance schedules to drivers and operational departments.
Address maintenance concerns and escalate issues when necessary.

Inventory and Administrative Support

Assist with tracking maintenance-related expenses and purchase orders.
Support inventory control processes for shop supplies and commonly used parts.
Maintain organized filing systems and maintenance databases.
Prepare maintenance reports and performance metrics as requested.

Health and Safety

Follow all company safety policies and procedures.
Promote a safe and organized work environment.
Report safety concerns, incidents, and equipment deficiencies promptly.
Support compliance with occupational health and safety requirements.

Qualifications

High school diploma or equivalent required.
Post-secondary education in business administration, transportation, logistics, or a related field is considered an asset.
Previous experience in fleet maintenance, transportation, trucking, automotive service, or a maintenance coordination role preferred.
Strong understanding of preventative maintenance programs and fleet operations.
Knowledge of commercial vehicle maintenance practices is considered an asset.

Skills and Competencies

Excellent organizational and time management skills.
Strong communication and customer service abilities.
Ability to manage multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office Suite and maintenance management software.
Strong attention to detail and accuracy.
Problem-solving and decision-making skills.
Ability to work independently and as part of a team.

Quick apply

Refine Your Search

maintenance coordinator jobs in oakville, on

Service Coordinator

Planned Maintenance Coordinator

Facility Coordinator

Parts Coordinator – Maintenance Shop

Maintenance Coordinator

Facilities Coordinator

Facilities Coordinator

Facilities Coordinator

5S Coordinator

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Maintenance Coordination

Work Order Administration

Fleet Compliance Support

Parts and Vendor Coordination

Customer and Driver Support

Inventory and Administrative Support

Health and Safety

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