Contracts administrator – project controls Jobs – 311 Openings This Week

2026 Turnaround and Maintenance Site Admin Fort McMurray and New Brunswick
Stuart Olson —Wood Buffalo, AB
- Overtime
- Microsoft Word
- Microsoft Excel
- Administrative experience
Quick apply
Project Manager
VPAC Construction Group —Vancouver, BC
- $115,000–$130,000 a year
- Microsoft Office
- Project management
- Contracts
- Wellness program
- Dental care
Quick apply
6d
Corporate Accounting Manager
Morgan Construction & Environmental Ltd. —Edmonton, AB
- Full-time
- Accounting
- Construction experience
- In-person
- Dental care
- Life insurance
14d
Manager, Benefits and Employee Records Admin
TransLink —Metro Vancouver Regional District, BC
- $100,080–$150,120 a year
- Full-time
- Hybrid work
- Management
- Human resources
- Organizational skills
- Disability insurance
- Dental care
6d
Project Coordinator / Administrator - Victoria 0726
Trail Appliances Ltd. —Langford, BC
- $26.44–$27.88 an hour
- Contract
- Inventory control
- Microsoft Office
- Administrative experience
Quick apply
12d
Project Manager
Clearway —Vancouver, BC
- $110,000–$160,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
Project Administrator
Penfor Construction —Niverville, MB
- $54,000–$60,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Profit sharing
- Disability insurance
Quick apply
12d
Accounts Payable Administrator
Fresh Taste Produce Limited Canada —Georgetown, ON
- $23.75 an hour
- Monday to Friday
- Microsoft Office
- Accounting
- Accounting
Quick apply
12d
Project Manager
SUMMIT, An Earth Services Company —Calgary, AB
- Full-time
- Engineering
- Master's degree
- Analysis skills
Quick apply
6d
Human Resources Specialist
SUMMIT, An Earth Services Company —Calgary, AB
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
Quick apply
14d
Site Administrator
South East Construction L.P. —Esterhazy, SK
- Overtime
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Disability insurance
- Dental care
Quick apply
4h
Technical Records Specialist (11 Month Contract)
Voyageur Aviation Corp —North Bay, ON
- From $29.75 an hour
- Monday to Friday
- Communication skills
- Disability insurance
Quick apply
14d
Accounting Manager (1 Year Contract)
Lauremont School —Richmond Hill, ON
- $70,000–$100,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CPR Certification
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Project Manager
Clearway —Greater Toronto Area, ON
- $105,000–$155,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
Executive Administrator
Community Living & Respite Northumberland —Cobourg, ON
- $62,791 a year
- Full-time
- Microsoft Office
- Organizational skills
- Computer skills
- Mileage reimbursement
- Disability insurance
Quick apply
Document Administrator
Voyageur Aviation Corp —North Bay, ON
- From $22.93 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
Quick apply
5h
AMT Repair & Overhaul Report Administrator
Voyageur Aviation Corp —North Bay, ON
- Microsoft Office
- High school diploma or GED
- Computer skills
- Life insurance
Quick apply
7d
Controllership
Cadre Staffing Inc. —Toronto, ON
- $95,000–$110,000 a year
- Microsoft Excel
- Microsoft Office
- Analysis skills
Reporting & Payroll Support Coordinator (Remote, Contract)
Voyageur Aviation Corp —North Bay, ON
- From $65,000 a year
- Overtime
- Hybrid work
- Microsoft Excel
- High school diploma or GED
- Analysis skills
- Life insurance
Quick apply
Environmental Inspector
SUMMIT, An Earth Services Company —Edmonton, AB
- Bachelor's
- First Aid Certification
- Construction experience
Quick apply

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2026 Turnaround and Maintenance Site Admin Fort McMurray and New Brunswick

Stuart Olson -
Wood Buffalo, AB

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Job details

Full-time

Qualifications

Microsoft Word
Microsoft Excel
Maximo
SAP
Post-secondary education
Administrative experience
High school diploma or GED
H2S Alive
Construction experience
CSTS
Business
Communication skills

Full job description

Salary: Market related
Reference: JOB-3801

Stuart Olson is seeking experienced Turnaround / Project Administrators to support our upcoming Fall 2026 turnarounds in Alberta and New Brunswick. This is a site-based role providing high-level administrative and project controls support to turnaround leadership teams. The ideal candidate brings deep experience in major industrial turnarounds and thrives in high-demand, fast‑paced environments. Local candidates are preferred for New Brunswick, however LOA may be provided upon approval. Flights are provided from Edmonton or Calgary for the Fort McMurray Turnaround.

If you are a strong communicator, highly organized, and skilled in turnaround cost tracking, workforce management, and project administration, we want to hear from you.

Key Responsibilities

As a Senior Turnaround / Project Administrator, you will provide administrative and project coordination support, including:

Turnaround & Project Controls

Understand the purpose of accurate time entry, various work schedules, overtime rules, and union agreement requirements.
Preparation of invoices by validating labour, material, and equipment costs against approved LEMs, ensuring accuracy, contract compliance, and timely submission with full supporting documentation.
Prepare and validate electronic timesheets based on field data; reconcile payroll hours and address discrepancies.
Daily reconciliation of swipe data and sign-in/out records to ensure the accuracy of workers’ hours.
Understanding billing and pay rates and performing reconciliations to ensure costs and billings are calculated accurately.
Maintain and update crew lists, manpower loading charts, and daily force reports.
Creation of LEMs, submission to the client, uploading time entry data into client systems, and preparation of invoices.

Systems & Data Management

Utilize client and contractor systems including SAP, Maximo, Track, Cortex, Fieldglass, and CRM‑based platforms.
Support LEM entry and invoice processing, ensuring accuracy and timely submission.
Maintain organized and compliant employee files and ensure accurate onboarding/offboarding documentation.

Team & Site Support

Provide daily administrative support to the Project Manager, Construction Manager, and Site Supervisors.
Resolve payroll inquiries, process terminations, and update records according to site requirements.
Prepare reports, meeting minutes, and documentation related to turnaround execution.
Support general site administration and contribute to continuous improvement of TA administrative processes.

Qualifications:

High school diploma required; post‑secondary education in administration or business is an asset.
4+ years of administrative experience in industrial or construction environments, including turnaround or shutdown support.
Advanced MS Word and Excel skills (tracking, reporting, reconciliation).
Experience with SAP and/or Maximo, and strong working knowledge of Track.
CSTS 2020 and H2S Alive (Energy Safety Canada).
Strong organizational and time‑management abilities, with the capacity to handle shifting priorities and high‑pressure deadlines.
Excellent communication, relationship‑building, and problem‑solving skills.
Demonstrated professionalism, confidentiality, accuracy, and attention to detail.
Self‑motivated, collaborative, and able to work independently when required.
Ability to pass a pre‑access Drug and Alcohol test.

Stuart Olson has been positively impacting the businesses we serve, the communities in which we operate, and the lives we touch since 1911. Our rich history demonstrates our reach and diversity as an integrated, full-service organization serving the commercial and industrial markets.

Specializing in Turnaround and Maintenance services in the Industrial sector, Stuart Olson has proudly served the Canadian construction industry for over 100 years. We deliver confidence through a client-centered approach that ensures the highest quality of service, reducing risk, and delivering results.

While we welcome all applications, only candidates being considered for an interview will be contacted directly.

#DNI

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Refine Your Search

contracts administrator – project controls jobs

2026 Turnaround and Maintenance Site Admin Fort McMurray and New Brunswick

Project Manager

Corporate Accounting Manager

Manager, Benefits and Employee Records Admin

Project Coordinator / Administrator - Victoria 0726

Project Manager

Project Administrator

Accounts Payable Administrator

Project Manager

Human Resources Specialist

Site Administrator

Technical Records Specialist (11 Month Contract)

Accounting Manager (1 Year Contract)

Project Manager

Executive Administrator

Document Administrator

AMT Repair & Overhaul Report Administrator

Controllership

Reporting & Payroll Support Coordinator (Remote, Contract)

Environmental Inspector

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