British Columbia Records specialist Jobs – 38 Openings This Week

Police Records Specialist
Oak Bay Police Department —Oak Bay, BC
- $74,085–$80,924 a year
- Full-time
- Microsoft Office
- Administrative experience
- High school diploma or GED
19h
ADMN O 18R - Records and Information Governance Specialist
BC Public Service —Victoria, BC
- $68,028.29–$77,140.40 a year
- Temporary
1d
Police Records Clerk
City of Richmond BC —Richmond, BC
- $32.50–$38.21 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
6d
Records Support Clerk
Saanich Police Department —Saanich, BC
- $36.68 an hour
- Weekends as needed
- Microsoft Word
- Word processing
- Microsoft Office
Records Support Coordinator
Central Saanich Police Services —Central Saanich, BC
- $70,448–$89,662 a year
- 8 hour shift
- Microsoft Office
- Databases
- Administrative experience
Records Clerk II
Metro Vancouver —Burnaby, BC
- $4,966.26–$5,837.70 a month
- Full-time
- High school diploma or GED
- Communication skills
Senior Document and Records Management Advisor
BC Rapid Transit Co. Ltd —Metro Vancouver Regional District, BC
- $84,480–$126,720 a year
- Full-time
- Management
- Maintenance
- Microsoft Office
- Dental care
Records Management Assistant
Musqueam Indian Band —Vancouver, BC
- Full-time
- Microsoft Office
- Master's degree
- Analysis skills
Quick apply
Manager, Privacy, Records and Information Management
Law Society of British Columbia —Vancouver, BC
Health Records Clerk
Island Health —Campbell River, BC
- $26.31 an hour
- High school diploma or GED
Records Assistant Intern
BCCNM —Vancouver, BC
- $22–$23 an hour
- Hybrid work
- Administrative experience
- Communication skills
- Time management
Assistant, Enrolment and Records
University of the Fraser Valley —Abbotsford, BC
- Temporary
- Organizational skills
- Communication skills
1d
Records Technician - Ocean Orthodontics
Corus Orthodontists —Vancouver, BC
- $34–$38 an hour
- Full-time
- Time management
- Dental care
- Employee assistance program
Quick apply
Summer Student – Records & Operations Assistant (1-Month Contract)
Play MPE —Vancouver, BC
- $3,200 a month
- Temporary
- Administrative experience
- Organizational skills
- Internship / Co-op
Quick apply
13d
Patient Registration Cashier Records Clerk
Interior Health Authority —Chase, BC
- $26.31 an hour
- On call
- High school diploma or GED
- Typing
Records Management Technician
Coulson Aviation —Port Alberni, BC
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
- Dental care
Quick apply
Senior Case Management and Admin File Clerk
Squamish Nation —North Vancouver, BC
- $47,000–$66,000 a year
- Full-time
- Administrative experience
- High school diploma or GED
- Case management
- Dental care
Quick apply
Switchboard Health Records Clerk
Interior Health Authority —Creston, BC
- $29.24 an hour
- On call
- Typing
Clerk, Health Records & Booking - Casual/On-Call, Bella Bella
Vancouver Coastal Health —Bella Bella, BC
- $28.74 an hour
- On call
- High school diploma or GED
- Typing
- Wellness program
- Dental care
11d
Admitting & Health Records Clerk
Island Health —Alert Bay, BC
- $29.72 an hour
- High school diploma or GED
- Typing
- Medical terminology

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records specialist jobs near british columbia

Police Records Specialist

Oak Bay Police Department
Oak Bay, BC

Apply Now

Job details

Permanent | Full-time
$74,085–$80,924 a year
19 hours ago

Qualifications

Microsoft Office
Administrative experience
High school diploma or GED
Records management
Organizational skills
Communication skills

Full job description

Oak Bay Police Department

Police Records Specialist

Compensation: $74,085 to $80,924
(65%-71% First Class Constable.)
Compensation shown is based on 2024 Oak Bay Police Association Collective Agreement rates and is subject to any retroactive adjustments resulting from the successor collective agreement.

Application Deadline: July 31, 2026, at Midnight

Permanent Full-Time Employee (Union Position — Oak Bay Police Association)

The District of Oak Bay is a picturesque oceanfront community within the Greater Victoria area, only a short commute to downtown Victoria. While offering all the amenities of a large metropolitan urban centre, Oak Bay has succeeded in maintaininga sense of community and charm. This progressive organization is committed to public safety, community engagement, and astrong sense of pride in the connection between the municipality and its 18,000 residents.

The Oak Bay Police Department is seeking a highly motivated, detail-oriented professional to fill the role of Police Records Specialist. This position plays a key role in supporting operational policing through the accurate management, processing, anddisclosure of police records, while also providing front counter and public service support.

The Police Records Specialist ensures the integrity, security, and accessibility of confidential information, supporting investigativeprocesses, court requirements, and legislative compliance. Working closely with sworn members, internal staff, and external justice partners, this role contributes directly to the department's commitment to transparency, accountability, and excellent service delivery.

Why This Role Matters
The Police Records Specialist is a vital member of the Oak Bay Police Department, ensuring the accuracy and reliability ofoperational records that support frontline policing and the justice system. This is more than an administrative role—it is anopportunity to contribute meaningfully to public safety through high-quality records management, compliance, and customer service.

The successful candidate will play an important role in maintaining data quality across multiple police information systems,supporting court and disclosure processes, and delivering responsive, professional service to the public. This position requires a high degree of discretion, adaptability, and independent judgment while balancing competing priorities in a fast-paced environment.

The Ideal Candidate
The ideal candidate will have experience working in police records, justice administration, or a related environment, with astrong understanding of records management practices and applicable legislation.

They will demonstrate exceptional attention to detail, sound judgment, and the ability to manage sensitive and confidential information.

They will possess strong communication and organizational skills and be comfortable working both independently and collaboratively in a team-oriented policing environment. Experience with police records systems such as PRIME, CPIC, and JUSTIN, as well as familiarity with privacy and disclosure requirements, will be considered strong assets

Key Responsibilities Include:

Maintaining and quality-assuring records in multiple police information systems (e.g., PRIME, CPIC, JUSTIN)
Processing court documentation, charges, warrants, and dispositions in accordance with policy and legislation
Managing records lifecycle activities, including retention, disclosure, sealing, and destruction
Coordinating and processing criminal records and fingerprint submissions
Administering Police Information Checks and responding to related inquiries
Supporting Freedom of Information (FOI) requests and ensuring compliance with applicable legislation
Providing front counter services, including responding to public inquiries, processing requests, and handling payments
Assisting with fingerprinting services and general administrative support
Contributing to process improvements and supporting records-related training initiatives

Qualifications

Grade 12 plus a minimum of two (2) years of related experience
Experience with police records systems (e.g., PRIME, CPIC, JUSTIN)
Knowledge of relevant legislation, including privacy and disclosure requirements
Strong attention to detail, accuracy, and organizational skills
Effective communication and interpersonal skills
Ability to manage multiple priorities and meet deadlines
Proficiency with Microsoft Office applications
Ability to obtain and maintain Enhanced Reliability Security Clearance

Additional Information

This is a unionized position within the Oak Bay Police Association
Please note that the job description for this position is currently under review and some duties may be revised.
Regular hours are Monday to Friday, 8:00 AM — 4:30 PM, with flexibility subject to operational needs
The role includes front counter and public-facing responsibilities
Flex days may be available in accordance with operational requirements

The Oak Bay Police Department is committed to creating a diverse and inclusive workplace to represent and better serve our community.

We would like to hear from you if you are qualified and thrive on the opportunities and challenges this position has to offer.

How To Apply:
Please apply in confidence by midnight, July 31, 2026, to [email protected]

Inquiries can be directed to Records Manager, Lori Willson at: [email protected] or (250) 592-2424.

A detailed job description can be found on the Oak Bay Police website
www.oakbaypolice.org

We thank you for your interest in working for the Oak Bay Police Department,• however, only those selected for an interview will be contacted.

Job Description

Education : Other trades certificate or diploma
Experience : 2 years to less than 3 years

Apply Now

Refine Your Search

records specialist jobs in british columbia

Police Records Specialist

ADMN O 18R - Records and Information Governance Specialist

Police Records Clerk

Records Support Clerk

Records Support Coordinator

Records Clerk II

Senior Document and Records Management Advisor

Records Management Assistant

Manager, Privacy, Records and Information Management

Health Records Clerk

Records Assistant Intern

Assistant, Enrolment and Records

Records Technician - Ocean Orthodontics

Summer Student – Records & Operations Assistant (1-Month Contract)

Patient Registration Cashier Records Clerk

Records Management Technician

Senior Case Management and Admin File Clerk

Switchboard Health Records Clerk

Clerk, Health Records & Booking - Casual/On-Call, Bella Bella

Admitting & Health Records Clerk

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Police Records Specialist

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records specialist jobs in british columbia

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Oak Bay Police Department Police Records Specialist

Oak Bay Police Department

Police Records Specialist