Kelowna, Bc Administrative services Jobs – 262 Openings This Week

Executive Administrator
Central Okanagan Division of Family Practice —Kelowna, BC
- $65,000–$75,000 a year
- Full-time
- Hybrid work
- Administrative experience
- Recruiting
- SharePoint
Quick apply
4d
Noble Pannu Wealth Management - Administrative Assistant
Noble Pannu Wealth Management —Kelowna, BC
- $50,000–$60,000 a year
- Full-time
- Microsoft Outlook
- Salesforce
- Research
Quick apply
6d
Administrative Services Assistant | Community Services
Interior Health Authority —Kelowna, BC
- $27.26–$29.16 an hour
- Administrative experience
- High school diploma or GED
- Organizational skills
2d
Vocational Instructor - Electrical - On-Call
Okanagan College —Kelowna, BC
- $71,846–$115,129 a year
- On call
- English
- Bachelor's
- Computer skills
Vocational Instructor - Aircraft Maintenance Engineer - On-Call
Okanagan College —Kelowna, BC
- $71,846–$115,129 a year
- Monday to Friday
- Maintenance
- English
- Bachelor's
Associate Lawyer - Family Law
FH&P Lawyers LLP —Kelowna, BC
- $100,000–$150,000 a year
- Writing skills
- In-person
- Communication skills
- Wellness program
- Disability insurance
Quick apply
Automotive Service Advisor
Sentes Automotive —Kelowna, BC
- $75,000–$100,000 a year
- Full-time
- Organizational skills
- In-person
- Guest services
- Store discount
- Disability insurance
Quick apply
Vocational Instructor - Welder - On-Call
Okanagan College —Kelowna, BC
- $71,846–$115,129 a year
- On call
- English
- Bachelor's
- Computer skills
Dental Receptionist / Office Assistant (Fast-Paced Denture Clinic)
Kelowna Denture Clinic —Kelowna, BC
- $40,000–$50,000 a year
- Full-time
- Data entry
- Organizational skills
- Cleaning
Quick apply
Service Appointment Coordinator
Kelowna Toyota —Kelowna, BC
- $18–$22 an hour
- Full-time
- Sales
- Customer service
- High school diploma or GED
- Dental care
- Vision care
Quick apply
Associate Dentist
Valley Dental —British Columbia
- From $500,000 a year
- Full-time
- Patient care
- In-person
- Epic
Quick apply
Strata Manager
Highstreet —Kelowna, BC
- $80,000–$105,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
Call Centre Rep / Patient Care Coordinator
Acumen Clinic —Kelowna, BC
- $23–$25 an hour
- Full-time
- Word processing
- Medical office experience
- Administrative experience
- Dental care
- Paid time off
Quick apply
Appointment Coordinator and Warranty Clerk
Valley Mitsubishi —Kelowna, BC
- $20–$25 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Dental care
Quick apply
Legal Assistant/Conveyancer
Bryshun Mace Lawyers —Kelowna, BC
- $25–$40 an hour
- Part-time
- Writing skills
- Research
- Administrative experience
Quick apply
14d
Engineering Services Clerk 4 (NCTL MOU 15 FTT) Rebulletin
BC Hydro —British Columbia
- $63,200–$68,600 a year
- Temporary
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Research
6d
Dental Front Desk
Westbank Dental Care and Implant Centre —West Kelowna, BC
- Up to $35 an hour
- Data entry
- Organizational skills
- In-person
Quick apply
Front Counter Tire Sales & Service Advisor
James Tirecraft, TruckPro —Kelowna, BC
- $28–$35 an hour
- Full-time
- Hybrid work
- Data entry
- Organizational skills
- Front desk
- Store discount
- Dental care
Quick apply
12d
Inside Sales Administrator
Troy Life & Fire Safety Ltd. —Kelowna, BC
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Dental care
- Paid time off
Quick apply
Building and Licensing Manager
City of West Kelowna —West Kelowna, BC
- $121,910–$142,618 a year
- Full-time
- Supervising experience
- Project management
- Team management
Quick apply
4d

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administrative services jobs near kelowna, bc

Executive Administrator

Central Okanagan Division of Family Practice -
Kelowna, BC

Quick apply

Job details

Full-time
$65,000–$75,000 a year
4 days ago

Qualifications

Recruitment coordination support
Finance
Post-secondary education
Administrative support experience
Administrative and business operations experience
Administrative experience
Schedule management
Records management
Recruiting
SharePoint
HRIS
Computer skills
Executive support experience
Document management
Business
monday.com
Communication skills
Time management
Office experience

Full job description

About Us

The Central Okanagan Division of Family Practice represents family physicians serving Kelowna, West Kelowna, Lake Country, and Peachland. Founded in 2010, we are a physician-led, non-profit cooperative that identifies healthcare priorities and collaborates with local physicians, health authorities, and community partners to improve patient care.

As one of 36 Divisions of Family Practice in BC, we are committed to supporting key healthcare challenges through strategic, locally driven solutions. Our team values collaboration, innovation, and continuous improvement, and we take pride in the meaningful work we do to support healthcare in our community.

About the Role

We are seeking a highly organized, proactive, and professional Executive Administrator to join our team.

Reporting to the Manager, People Services and Operations, the Executive Administrator provides comprehensive administrative, operational, HR, finance, and governance support, as well as direct support to the Executive Director and Board of Directors.

This is a dynamic role for someone who can manage competing priorities, anticipate needs, solve problems, and work independently while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

Provide executive and administrative support to the Manager of People Services and Operations, Executive Director, Board of Directors, including scheduling, correspondence, document preparation, and coordination.
Manage and coordinate calendars, including scheduling, travel, meetings, competing priorities, and resolving scheduling conflicts.
Coordinate Board, committee, internal, and external meetings, including agendas, materials, minutes, logistics, and follow-up.
Maintain governance records, and documentation required under the BC Societies Act.
Serve as a key point of contact for employees, Board of Directors and PCN Steering Committee.
Support HR activities, including recruitment, interview coordination, onboarding and offboarding, employee records, and HRIS updates.
Provide administrative finance support, including sessional tracking, invoice processing, expense reports, and related documentation.
Support organizational systems, processes, and day-to-day operations, including cloud-based platforms, website updates, document management, office resources, and basic IT needs.
Coordinate events, logistics, and other organizational activities as required.
Provide guidance and support to the administrative team, supporting consistent and effective administrative practices.
Handle confidential information with a high degree of discretion, professionalism, and sound judgment, and support special projects and priority assignments as needed.

Skills & Qualifications

2–3 years of experience in an administrative, executive assistant, office administration, or similar role.
Post-secondary education in Business Administration, Office Administration, or a related field is preferred; equivalent experience will be considered.
Excellent organizational, time-management, and prioritization skills.
Strong written and verbal communication skills.
Exceptional attention to detail and follow-through.
Ability to manage multiple priorities and work independently with minimal supervision.
Strong judgment, problem-solving skills, and professionalism.
Ability to handle confidential and sensitive information with discretion.
Strong interpersonal skills and ability to work effectively with leadership, employees, Board members, and external stakeholders.
Proficiency with Microsoft 365, SharePoint, Monday.com, Doodle Poll, and similar digital platforms.
Experience with Board/governance support, HR administration, or finance administration is an asset.

What We’re Looking For

The ideal candidate is organized, adaptable, resourceful, and solutions-oriented, with the ability to anticipate needs and keep multiple areas of the organization. You are comfortable working with senior leadership, managing sensitive information, coordinating details, and stepping in wherever administrative support is needed.

If you enjoy a varied role where no two days are exactly the same and you take pride in making an organization run smoothly, we encourage you to apply.

Why Join Us?

At the Central Okanagan Division of Family Practice, your work has purpose. While we may not provide direct patient care, the work we do supports physicians, healthcare partners, and initiatives that strengthen healthcare delivery across our community.

We foster a collaborative environment where ideas are valued, initiative is encouraged, and employees have opportunities to learn, contribute, and grow.

What We Offer

Hybrid work environment
3 weeks vacation
Personal days
Municipal Pension Plan
Comprehensive extended health benefits
Opportunities for learning, growth, and professional development

Our Work Environment

This is a full-time hybrid position based in Kelowna, BC. Regular hours of work are Monday to Friday, 8:30am to 4:30pm., with occasional flexibility required to support meetings, workshops, and events outside of regular business hours.

We appreciate the interest of all applicants. However, only candidates who meet the qualifications and are legally eligible to work in Canada will be contacted.

Job Type: Full-time

Pay: $65,000.00-$75,000.00 per year

Application question(s):

How many years of administrative or executive support experience do you have?
Have you provided administrative support to senior leaders, a board, or a committee? If yes, please briefly describe your experience.
Are you comfortable handling confidential information and managing multiple priorities in a busy work environment?
Do you currently live in the Central Okanagan or surrounding area?

Work Location: Hybrid remote in Kelowna, BC V1Y 6N7

Quick apply

Refine Your Search

administrative services jobs in kelowna, bc

Executive Administrator

Noble Pannu Wealth Management - Administrative Assistant

Administrative Services Assistant | Community Services

Vocational Instructor - Electrical - On-Call

Vocational Instructor - Aircraft Maintenance Engineer - On-Call

Associate Lawyer - Family Law

Automotive Service Advisor

Vocational Instructor - Welder - On-Call

Dental Receptionist / Office Assistant (Fast-Paced Denture Clinic)

Service Appointment Coordinator

Associate Dentist

Strata Manager

Call Centre Rep / Patient Care Coordinator

Appointment Coordinator and Warranty Clerk

Legal Assistant/Conveyancer

Engineering Services Clerk 4 (NCTL MOU 15 FTT) Rebulletin

Dental Front Desk

Front Counter Tire Sales & Service Advisor

Inside Sales Administrator

Building and Licensing Manager

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