Newmarket, On Management assistant Jobs – 225 Openings This Week

Multi-Residential Housing Property Administrative Assistant
Confidential —Newmarket, ON
- From $40,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
4d
Accounts Receivable & Payable Assistant
Urban Life Solutions —Mount Albert, ON
- $54,000–$60,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Wellness program
- Dental care
Quick apply
Funeral Director's Assistant, Funeral Services
Mount Pleasant Group —Richmond Hill, ON
- $23.99 an hour
- 8 hour shift
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Sign Installer/Construction
Country Signs —Schomberg, ON
- $22.57–$26.00 an hour
- Full-time
- Microsoft Outlook
- Heavy lifting
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
Physiotherapy Assistant, PTA
York-Med Physiotherapy and Wellness Centre —Richmond Hill, ON
- $18–$22 an hour
- Part-time
- Writing skills
- Administrative experience
- Bachelor's
- Flexible schedule
Quick apply
11d
Kitchen Manager
BOSTON PIZZA —Aurora, ON
- $50,000–$60,000 a year
- Weekends as needed
- Hospitality
- Customer service
- Restaurant management
Quick apply
3d
Extended Care Assistant
Lauremont School —Richmond Hill, ON
- $21.89 an hour
- Microsoft Word
- CPR Certification
- Microsoft Excel
Quick apply
Lifestyles Manager
VIVA Retirement Communities —Vaughan, ON
- $58,000–$60,000 a year
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Paid sick leave
Quick apply
Line Cook/Prep Cook
Trio Pastry Cafe —Unionville, ON
- $19–$23 an hour
- Part-time
- Food service
- Communication skills
- Kitchen experience
Quick apply
Key Holder Full Time
Trespass —Cookstown, ON
- $18.00–$18.50 an hour
- Full-time
- Sales
- Customer service
- Merchandising
Quick apply
4d
Pediatric Dental Assistant Level II
Dental Works 4 Kids and Align Orthodontics —Vaughan, ON
- $24–$30 an hour
- Part-time
- Presentation skills
- Communication skills
- Time management
- Dental care
- Vision care
Quick apply
Assistant Restaurant General Manager
BOSTON PIZZA —Aurora, ON
- $55,000–$60,000 a year
- Weekends as needed
- Customer service
- Restaurant management
- English
- Store discount
- Dental care
Quick apply
3d
Assistant Manager - (Medical Aesthetician) Hillcrest
Laser Clinics Canada —Richmond Hill, ON
- From $22 an hour
- Full-time
- Medical office experience
- Supervising experience
- In-person
- Store discount
- Dental care
Quick apply
14d
Hallmark Assistant Store Manager
Hallmark, Conestoga Mall —Newmarket, ON
- $17.60–$19.00 an hour
- Full-time
- Sales
- English
- High school diploma or GED
Quick apply
14d
Cafe Assistant Manager/Supervisor
Trio Pastry Cafe —Unionville, ON
- $22–$28 an hour
- Weekends as needed
- CPR Certification
- Bakery
- First Aid Certification
- Dental care
Quick apply
IMG
Cardio Health —Richmond Hill, ON
- $19–$20 an hour
- Full-time
- Medical office experience
- English
- Microsoft Office
- Dental care
Quick apply
Maintenance Coordinator
Amica Senior Lifestyles —Aurora, ON
- $52,000–$65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Plumbing
- Dental care
- Vision care
2h
Head of Senior Casa
Unionville College: Montessori, Elementary & Secondary School —Markham, ON
- From $75,000 a year
- Full-time
- CPR Certification
- Microsoft Office
- High school diploma or GED
- Paid time off
Quick apply
Assistant Kitchen Manager
Service Inspired Restaurants —Aurora, ON
- $53,600–$63,700 a year
- Bar
- English
- Supervising experience
- Tuition reimbursement
GP/Family Physician
Prospect Health —Richmond Hill, ON
- $250,000–$380,000 a year
- EMR systems
Quick apply

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Multi-Residential Housing Property Administrative Assistant

Confidential
Newmarket, ON

Quick apply

Job details

Full-time
From $40,000 a year
4 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
English
Administrative experience
High school diploma or GED
Communication skills
Office experience

Full job description

Multi-Residential Housing Property Administrative Assistant

Location: Newmarket, ON
Job Type: Full-Time (36.5 hours per week)
Reports To: Property Manager/Administrator

SEEKING AN ORGANIZED AND PROFESSIONAL MULTI-RESIDENTIAL HOUSING PROPERTY ADMINISTRATIVE ASSISTANT

We are seeking a detail-oriented, professional Multi-Residential Housing Administrative Assistant who is committed to providing excellent administrative support, tenant service, and day-to-day office coordination. In this role, you will support the Property Manager/Administrator by handling communications, maintaining accurate records, coordinating office activities, and helping ensure the smooth operation of a non-profit housing organization.

The ideal candidate is organized, discreet, and confident communicating with tenants, contractors, Board members, staff, and the public. You will assist with inquiries, documentation, scheduling, filing, meeting preparation, tenant-related administration, and operational follow-up while maintaining professionalism and confidentiality at all times.

If you thrive in a busy office environment, enjoy supporting residents and community-focused operations, and take pride in accurate, responsive administrative work, we invite you to join our team.

About the Role

We are seeking a highly organized and professional Multi-Residential Housing Property Administrative Assistant to support the Property Manager/Administrator with tenant communications, office administration, records management, meeting coordination, and day-to-day property operations. The successful candidate will be a key point of contact for tenants, contractors, Board members, staff, and the public, helping ensure efficient, responsive, and confidential service within a non-profit housing organization.

Hours of Work

Monday to Friday: 8:15 a.m. – 4:30 p.m. Onsite – 36.5 hours per week

Key Responsibilities

· Serve as a primary point of contact for tenants, contractors, office visitors, Board members, staff, and telephone inquiries.

· Receive, document, and respond professionally to inquiries, concerns, and complaints by phone, email, and in person.

· Monitor and manage the organization’s general email account, ensuring timely follow-up and appropriate responses.

· Assist with Rent-Geared-to-Income (RGI) annual reviews, documentation, tenant follow-up, and subsidy-related administration.

· Coordinate maintenance requests, work orders, contractor communications, tenant notices, and related administrative follow-up.

· Maintain office supplies and assist with tracking maintenance and cleaning supply inventories as required.

· Support administrative tracking and recordkeeping related to Occupational Health and Safety and WHMIS requirements.

· Prepare Board meeting packages, coordinate meeting logistics, record minutes, and maintain related files.

· Maintain administrative records for building access systems, site locks, and keys.

· Assist with maintaining and updating the Fire Safety Plan and related records.

· Support tenant applications, waiting lists, move-ins, move-outs, transfers, inspections, and related documentation.

· Obtain quotes, prepare purchase orders, maintain filing systems, and safeguard confidential records.

· Assist with property safety reporting, emergency communications, and administrative support during urgent situations as required.

· Provide occasional operational support during severe weather or urgent site needs, as directed.

· Perform additional administrative and operational duties as assigned by the Property Manager/Administrator.

Qualifications

Required

· Demonstrated discretion, professionalism, confidentiality, tact, and diplomacy.

· Grade 12 diploma or equivalent.

· Minimum two (2) years of administrative experience, including proficiency with Microsoft Word, Excel and internet search engines.

· Excellent command of English verbal and written communication skills.

· Strong interpersonal skills and the ability to communicate effectively with tenants, Board members, contractors, staff, and the public.

· Ability to work independently, manage competing priorities, and collaborate within a team environment.

Preferred

· Knowledge of the Residential Tenancies Act.

· Experience using NewViews software in a non-profit housing environment.

· Experience using HM Worx.

· Previous administrative experience in social or non-profit housing.

· Knowledge of the Housing Services Act.

· Knowledge/experience with the Landlord Tenant Board.

What We Offer

· Meaningful work supporting residents, tenant services, and the broader community.

· A collaborative and supportive work environment.

· Opportunities to contribute to effective housing operations, administration, and resident support.

· Salary starting at $40,000 per year

· Dental care

· Disability insurance

· Extended health care

· Life insurance

· On-site parking

· Paid time off

· Vision care

How to Apply

Interested candidates are invited to submit their resume and cover letter to by Wednesday, July 22, 2026.

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

Pay: From $40,000.00 per year

Benefits:

Casual dress
Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Vision care

Application question(s):

Are you legally eligible to work in Canada?
Do you or will require employer sponsorship to continue to work in Canada?
How would you rate your efficiency with Word, Excel, Outlook and internet browsers?
Do you have work experience in the residential rental sector?

Experience:

office administration: 2 years (preferred)

Work Location: In person

Quick apply

Refine Your Search

management assistant jobs in newmarket, on

Multi-Residential Housing Property Administrative Assistant

Accounts Receivable & Payable Assistant

Funeral Director's Assistant, Funeral Services

Sign Installer/Construction

Physiotherapy Assistant, PTA

Kitchen Manager

Extended Care Assistant

Lifestyles Manager

Line Cook/Prep Cook

Key Holder Full Time

Pediatric Dental Assistant Level II

Assistant Restaurant General Manager

Assistant Manager - (Medical Aesthetician) Hillcrest

Hallmark Assistant Store Manager

Cafe Assistant Manager/Supervisor

IMG

Maintenance Coordinator

Head of Senior Casa

Assistant Kitchen Manager

GP/Family Physician

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