Oakville, On Office administrator Jobs – 212 Openings This Week

Payroll & Accounts Payable Administrator (on-site)
A.C. Americas —Mississauga, ON
- $55,000–$60,000 a year
- Full-time
- Analysis skills
- Accounting
- In-person
- Wellness program
- Dental care
Quick apply
Senior Dental Administrator
Monarch Dentistry —Mississauga, ON
- $20–$28 an hour
- Weekends as needed
- Medical office experience
- Administrative experience
- Office experience
- Dental care
Quick apply
Bookkeeper/Office Manager
Canway Distribution —Hamilton, ON
- $22.00–$24.50 an hour
- Full-time
- Administrative experience
- Accounting
- QuickBooks
- Dental care
- Vision care
Quick apply
Dental Administrative Assistant
Gardner Patel Dental Group —Burlington, ON
- $25–$30 an hour
- Part-time
- Microsoft Word
- Google Suite
- English
- Dental care
Quick apply
2d
Lead Administrator - Orthodontic Office Oakville
Hart Orthodontics —Oakville, ON
- $25–$40 an hour
- Full-time
- Google Suite
- Customer service
- Typing
Quick apply
Office Administrator (order processing) *Polish speaking*
Omega Food Importers —Mississauga, ON
- From $19 an hour
- Full-time
- English
- Data entry
Quick apply
3d
Executive Director (Administrator) (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $100,000–$135,000 a year
- Full-time
- Communication skills
- Dental care
Quick apply
Administrative Assistant
Meridian Lightweight Technologies —Oakville, ON
- $45,000–$60,000 an hour
- Full-time
- English
- Administrative experience
- Organizational skills
Quick apply
Office Admin/Marketing Coordinator (English & Mandarin/Cantonese)
Mas Air Home Comfort —Mississauga, ON
- $20–$27 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Office Administrator (6 Month Contract)
Dexterra —Mississauga, ON
- $50,000–$55,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
13d
Office Administrative Assistant
Onyx-Fire Protection Services —Mississauga, ON
- $40,000–$45,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Dental care
- Paid time off
Quick apply
Senior Payroll Administrator
Maple Lodge Farms Ltd —Brampton, ON
- $80,000–$85,000 a year
- Full-time
- Microsoft Office
- Bachelor's
- Computer skills
- Dental care
Quick apply
7d
Senior Law Clerk & Law Office Manager
Rashidy & Associates —Mississauga, ON
- $65,000–$85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
Quick apply
Office Administrator (6 Month Contract)
Dexterra —Mississauga, ON
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d
Administrative Assistant/Receptionist
Meridian Lightweight Technologies —Oakville, ON
- $40,000–$50,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
Bilingual Human Resources Administrator (English & French)
Jonview —Etobicoke, ON
- From $48,000 a year
- Full-time
- Hybrid work
- Bilingual
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
Payroll and Accounts Payable Administrator
Waterford Executive —Mississauga, ON
- $75,000–$85,000 a year
- Full-time
- Microsoft Excel
- Finance
- Accounting
- Dental care
- Vision care
Quick apply
Medical Administrative Assistant/Receptionist
Trillium Spine Center —Mississauga, ON
- $20–$22 an hour
- Weekends as needed
- Medical office experience
- Administrative experience
- EMR systems
Quick apply
Dental Front Desk Administrator / Receptionist
Dandy Dental —Burlington, ON
- $18–$27 an hour
- Part-time
- Organizational skills
- EMR systems
- In-person
- Dental care
- Flexible schedule
Quick apply
Administrative Assistant
The Oakville Club —Oakville, ON
- $55,000–$60,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Hospitality
- Dental care
- Vision care
Quick apply
4d

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Payroll & Accounts Payable Administrator (on-site)

A.C. Americas -
Mississauga, ON

Quick apply

Job details

Permanent | Full-time
$55,000–$60,000 a year

Qualifications

Accounts payable
Ceridian
Post-secondary education
Analysis skills
Dayforce
Accounting
Payroll
PCP Certification
Communication skills

Full job description

To be considered for this position, please be sure to:

Complete this survey: https://go.cultureindex.com/p/GsYKNCrqoEFroyD
Attach a copy of your resume to the completed survey and indicate the position you are applying for
Resumes will not be reviewed through Indeed

Role & Responsibilities

This is an exciting opportunity for an experienced Payroll & AP Specialist to join our dynamic team located in our Mississauga office. This role reports to the Accounting Manager. The ideal candidate will be comfortable working in a fast-paced environment and will be able to manage multiple tasks with efficiency and precision.

Payroll:

In this role, you'll be responsible for the accurate and timely processing of biweekly payroll for our employees. This role requires a high level of accuracy, confidentiality, and an understanding of payroll and benefits legislation across Canada and the US.

Bi-weekly Payroll Processing: Process US and Canadian payroll for all salaried and hourly employees, ensuring the accuracy of wages, salaries, benefits, deductions, statutory remittances, and special payments such as bonuses.
Form Preparation: Complete, verify and process ROE forms and documentation for administration of benefits such as, leaves, or termination, prepare T4 statements and other statements; compile statistical reports, statements, and summaries related to WSIB and benefits accounts.

Accounts Payable:

This role is crucial in managing our financial transactions and ensuring timely payments to our vendors. Your contributions will help maintain our reputation for excellent customer service and operational efficiency.

Invoice Processing: Ensure proper recording, coding, and entry of invoices into the financial system. Review and approve invoice batches for payment.
Payment Processing: Manage and schedule payments via EFT, wire transfers, cheques, and other methods. Ensure timely and accurate payments in line with company policies and vendor terms.
Vendor Management: Maintain strong vendor relationships by addressing inquiries and resolving payment discrepancies. Update vendor information and negotiate payment terms when necessary.
Reporting and Analysis: Prepare and analyze accounts payable reports, such as aging reports and cash flow impacts. Assist in financial statement preparation by providing AP data.
Process Improvement: Identify opportunities for process optimization and automation, working closely with the finance and IT teams to streamline AP functions.
Collaboration: Liaise with procurement, finance, and operations teams to ensure smooth processing of payments and to resolve any cross-departmental issues.
Month-End and Year-End Closing: Assist in the month-end and year-end close processes, including accruals, reconciliations, and reporting.
Other Duties as Assigned: Perform additional duties as required to support the overall accounts payable and finance functions.

Qualifications & Education Requirements

Must have Payroll experience of a minimum of 2 years.
Post Secondary education in a related field.
Minimum of 1 year experience in Accounts Payable administration with strong understanding of AP processes, controls, and financial reporting.
Excellent communication and interpersonal skills.
Strong analytical and problem-solving abilities.
Experience with Dayforce/Ceridian strongly preferred.
Experience with Acumatica and Business Vision an asset, but not required.

The Perks

Annual Performance Bonus (pro-rated for your first year)
Monthly Company Lunch
Paid Time Off
Dental Care
Extended Health Care
Life Insurance
Employee Assistance Program
On-site Gym
On-site Parking
Casual Dress Policy
Fantastic Coworkers

At A.C. Americas, we have a long-standing focus on diversity, equity and inclusion because we are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

This position is to fill a vacancy and offers competitive compensation of $55,000.00/annually based on experience, opportunities for professional growth, and a collaborative work environment. If you meet the requirements and are looking to advance your career as an Payroll & AP Administrator, we encourage you to apply.

About A.C. Americas

Wherever creativity takes the stage, A.C. Americas is there to power the possibilities. Headquartered in Mississauga, Ontario, with distribution centers in both Canada and the USA, A.C. Americas proudly serves dealers and end-users across North America. We provide world-class products, expert support, and a seamless customer experience for production and rental products, theaters, film sets, houses of worship, and commercial spaces.

For more information about our lines, visit: www.acamericas.com

Job Types: Full-time, Permanent

Pay: $55,000.00-$60,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Employee assistance program
Extended health care
Life insurance
On-site gym
On-site parking
Paid time off
Wellness program

Application question(s):

Do you have or are you working towards your Payroll Compliance Professional (PCP) certification?
Have you processed payroll for a workforce of 100 or more employees?
Do you have experience with Dayforce/Ceridian?
Do you have or are you pursuing an accounting designation?
What are your salary expectations for this role?
Do you have at least one year of experience in Accounts Payable or accounting?

Experience:

Canadian Payroll: 2 years (required)

Work Location: In person

Quick apply

Refine Your Search

office administrator jobs in oakville, on

Payroll & Accounts Payable Administrator (on-site)

Senior Dental Administrator

Bookkeeper/Office Manager

Dental Administrative Assistant

Lead Administrator - Orthodontic Office Oakville

Office Administrator (order processing) Polish speaking

Executive Director (Administrator) (Orillia)

Administrative Assistant

Office Admin/Marketing Coordinator (English & Mandarin/Cantonese)

Office Administrator (6 Month Contract)

Office Administrative Assistant

Senior Payroll Administrator

Senior Law Clerk & Law Office Manager

Office Administrator (6 Month Contract)

Administrative Assistant/Receptionist

Bilingual Human Resources Administrator (English & French)

Payroll and Accounts Payable Administrator

Medical Administrative Assistant/Receptionist

Dental Front Desk Administrator / Receptionist

Administrative Assistant

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