The Association Resource Manager is responsible for the effective administrative governance of the Association's Board of Directors as well as the management of its human resources. This position is responsible for applying regulations found in Association Policy Book, facilitating consistent and transparent elections processes, and ensuring clear organization and support for the Board of Directors and its committees.
Wage & Hours: $49,085.40 - 52,725.40 suggested starting salary, 35 hrs/wk
1 year contract with option to go permanent
Work Terms:
10 paid vacation days to occur during winter break
Statutory holiday pay if holiday falls on a vacation day
10 paid sick days, access to additional paid sick days for appropriate medical issues
4% vacation pay on gross
75% of work week remotely
Description Summary:
Responsible for the appointment of the Lead Electoral Officer and duties outlined as outlined in the Elections Operating Resolutions of the Association. Be ultimately responsible for overseeing fair, equitable and transparent Fall and Spring elections with an additional focus on promotions to ensure student engagement.
Act in accordance with the Association's by-laws and standing resolutions and be responsible for creating and updating deadline requirements calendar to reflect the current bylaws and policies.
Coordinate and attend meetings of the Board of Directors including Semi-Annual General Meetings and Meetings of the Membership, including the production and distribution of agendas and meeting materials.
Assume responsibilities of chairing Board and standing committee meetings as necessary.
Ensure all documents pertaining to all meetings of the Board are distributed in a timely fashion including minutes, agenda, reports and ensure they are posted to the Association's website.
Track board attendance and keep the membership informed of director standings.
Recruit and coordinate the Association's representatives on Trent University Advisory Committees, committees of Senate, and wherever the Association has student representation, for approval by the Board of Directors.
Shall sit ex-officio as Secretary on the Standing Committees of the Association, taking, producing, and distributing all minutes as necessary.
Ensure adequate corporate records are maintained and filed including current records of the Association i.e., minutes of meetings, director reports, letters patent, updated director membership with the Canadian Revenue Agency / Toronto Dominion Bank and updated public records of Directors and officers with the provincial government to ensure the Association stays in good standing with the Not-for-Profit Corporations Act.
Responsible for outreaching to levy groups on a quarterly basis to assist with membership transitions, budgeting and managing the financial information and reporting processes to ensure that these groups are assisted and follow all expected reporting requirements.
The Association Resource Manager, in consultation with the Services Manager and the General Manager, is responsible for the hiring and management of all full and part-time staff of the Association including job postings and conducting interviews.
Responsible for applying to and facilitating TWSP, TI, and Canada Work/Study grants.
Produce an annual Staffing Plan in consultation with the General Manager, the Executive Committee, and the Finance and Operations Committee.
Prepare budget projections related to Staffing and Employee / Executive Benefits under the direction of the General Manager.
Responsible for updating and producing the TCSA policy book on an annual basis. This includes changes to fees determined by referenda or Consumer Price Indexing adjustments and updating the Trent Finance Office / Levy Groups about fee changes.
Responsible for the creation and maintenance of Employee Contracts and personnel files including but not limited to disciplinary forms, letters of confidentiality, personnel information, and records of training and records of employment.
Responsible for bi-weekly payroll and compiling & distributing T4s for the Association.
Ensure that Shadow Period, as directed by the Executive Director, is planned and executed in a way that effectively engages outgoing and incoming Executives. Shall also ensure the completion of transition reports between Executives.
Responsible for the supervision & tracking of Executive & staff hours, time in lieu, vacation days and sick days.
Ensure all staff are appropriately trained in work for the Association and are comfortable and confident to safely manage their duties unsupervised.
Be responsible for the management and promotion of the Association's Occupational Health and Safety Program.
Ensure the Association is compliant with AODA (training) and all other legislation as deemed necessary by the Ministry of Labour.
Responsible for organizing any additional training for Association staff as directed by the Executive and General Manager.
Ensure institutional memory through an annual membership survey that gauges student experience and campus climate.
Effort:
Demonstrated experience working collaboratively and constructively with
multiple community stakeholders.
Extended periods of sitting and use of a computer.
Ability to multitask, shift priorities and reprioritize work based on
new/unexpected issues that arise.
Actively listening to questions and concerns and responding with detailed
responses that are contextual to the Association.
Use of diplomacy, tact and empathy to community members and students
in sensitive situations.
Working Conditions:
Extended periods of time working at a computer station.
Attend Board meetings (in person or virtual) which occur on Sundays throughout the academic year
In-person work is a requirement of this position.
Busy office environment that may be noisy at times.
Unavoidable busy periods with deadlines that must be met are a
responsibility of this role.
Training:
Mandatory trainings (i.e., AODA, Anti-Oppression), TCSA Orientation &
other trainings where available.
The Trent Central Student Association is committed to a workforce that reflects the diversity of our membership and creates equal opportunity for all applicants. The Association encourages applicants from BIPOC, LGBTQIA2S+, disabled and other diverse communities that meet the requirements of the job posting to apply. We suggest applicants introduce themselves, their stories and lived experiences in their cover letter to their level of comfort, particularly if lived experience provides equivalent or additional qualifications. Prioritization will be given to applicants who identify as Black, Indigenous, People of Colour (BIPOC), Queer, Trans, or disabled.
Should you be contacted for an interview, please identify any accommodation you may require based on language, disability, health status, or place of residence. Upon hiring, efforts will be made to enable all candidates to perform the required duties. However, it is recognized that freedom from discrimination can be achieved only insofar as these qualities do not clearly prevent the performance of required duties.
The Association prohibits and will also work to counter discrimination on the grounds of race, ancestry, place of origin, colour, ethnic origin, citizenship, language, creed, clerical or lay status, sex or gender, pregnancy or health status, sexual orientation, gender identity, age (except as required by statute), marital status, family status (parent/child relationship), number of dependents, disability, political or religious affiliation or belief, membership in legal associations, place of residence, or any other related grounds to ameliorate the status of a specific group and all harassment or discrimination they may face.
To apply, email a copy of your resume and cover letter in PDF format to the General Manager at [email protected]. Applications should be received by 4 pm on Wednesday July 22, to be considered for this role. Cover letters may be addressed to the Trent Central Student Association or Hiring Committee. Please be sure to indicate your name and the title of the position you are applying for in the subject line of the email. Due to the volume of applications, follow-up should only be expected by candidates who have been selected to interview for the position.
Pay: $49,085.40-$52,725.40 per year
Benefits:
- Casual dress
- Discounted or free food
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- RRSP match
- Work from home
Work Location: Hybrid remote in Peterborough, ON (Peterborough District)
