Administrative coordinator, orca Jobs

Administrative Coordinator, Executive Support
CANES Community Care —Etobicoke, ON
- $50,000–$70,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
2d
Administrative Coordinator
NIN CANADA Portal (GE Solutions & Logistics) —Mississauga, ON
- $38,152.54–$67,954.99 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Flexible schedule
Quick apply
Administrative Coordinator
Houle Electric Limited —Burnaby, BC
- $50,000–$60,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Administrative Coordinator
The Cadillac Fairview Corporation Ltd —Toronto, ON
- $49,103–$65,471 a year
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Access
- Paid time off
Senior Dental Treatment Coordinator/Team Lead
Confidential —Toronto, ON
- $28.00–$36.57 an hour
- Full-time
- Medical office experience
- Supervising experience
- Human resources
Quick apply
Orthodontic Financial & Insurance Coordinator
Simply Orthodontics —Edmonton, AB
- Full-time
- In-person
- Dental care
Quick apply
2d
Coordinator (Operations & Executive Support)
AvenueNB Cooperative Ltd —New Brunswick
- From $52,000 a year
- Full-time
- Remote
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Wellness program
- Dental care
Quick apply
Treatment Coordinator
Brightside Dental —Westbank, BC
- $28–$40 an hour
- Full-time
- Medical office experience
- In-person
- Medical terminology
- Dental care
Quick apply
4d
Family Education Manager / Household Education Coordinator (Bilingual needed, Chinese and English)
Private Family —Richmond Hill, ON
- $85,000–$125,000 a year
- Weekends as needed
- Bilingual
- English
- In-person
- Store discount
- Vision care
Quick apply
Dental Treatment Coordinator (Full Time) Glencoe, ON
Glencoe Dental Care —Strathroy, ON
- Full-time
- Medical office experience
- Administrative experience
- Front desk
- Dental care
Quick apply
Specialty Dental Treatment Coordinator
Core Dental Specialty Group (Periodontics and Prosthodontics) —Langley, BC
- $32–$45 an hour
- Full-time
- Sales
- Customer service
- English
- Paid time off
- Life insurance
Quick apply
EXECUTIVE COORDINATOR
Business Development Bank of Canada —Montréal, QC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Dental Administrator / Treatment Coordinator
Granada Dental —Sherwood Park, AB
- From $30 an hour
- Full-time
- High school diploma or GED
- Bachelor's
- In-person
- Dental care
Quick apply
5d
Service Operations Coordinator
Confidential —Langford, BC
- From $25 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Disability insurance
- Dental care
Quick apply
10d
Coordinateur(trice) chirurgical(e) - Medical Coordinator
Station L MediSpa —Westmount, QC
- $45,000–$45,500 a year
- Full-time
- Bilingual
- Sales
- Customer service
Quick apply
Salon Coordinator
The Wax Shop —Kelowna, BC
- From $22 an hour
- Full-time
- Sales
- Customer service
- Basic math
Quick apply
6d
Human Resources Administrative Coordinator ( Mat Leave Cover)
Azhadi Group of Companies —Kelowna, BC
- $55,000–$60,000 a year
- Temporary
- Hybrid work
- Writing skills
- Microsoft Office
- Bachelor's
- Store discount
- Dental care
Quick apply
5d
Hygiene Coordinator
Smiles 4 U Dental —Grande Prairie, AB
- $19.31–$31.15 an hour
- Full-time
- Customer service
- Medical office experience
- Administrative experience
Quick apply
Branch Coordinator
Leavitt Machinery —Prince George, BC
- $50,000–$60,000 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
Gwich'in Curriculum Coordinator
Gwich'in Tribal Council —Inuvik, NT
- Full-time
- Maintenance
- Analysis skills
- Bachelor's
- Disability insurance
- Dental care
Quick apply

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Administrative Coordinator, Executive Support

CANES Community Care -
Etobicoke, ON

Quick apply

Job details

Full-time
$50,000–$70,000 a year
2 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Post-secondary education
Filing
Microsoft Office
Administrative experience
SharePoint
Business
Communication skills
Office experience

Full job description

POSITION SUMMARY:

The Administrative Coordinator, Executive Support provides comprehensive administrative and coordination support to senior leaders while contributing to the effective operation of the CEO Office administrative team. Reporting to the Executive Assistant to the CEO, the incumbent supports the Vice President (VP), Finance and the Vice President, Client Services through calendar management, meeting coordination, committee administration, document preparation, stakeholder communications, and project support.

The role also supports board and committee governance activities and contributes to the implementation of standardized administrative processes, tools, and best practices across the organization. As administrative needs evolve, the role may expand to support additional corporate functions and leadership portfolios.

KEY RESPONSIBILITIES

Executive Administrative Support

Provide dedicated administrative support to the VP, Finance VP, Client Services.
Manage complex calendars, coordinate meetings, appointments, and competing priorities.
Schedule and organize internal and external meetings, including logistics, virtual meeting arrangements, room bookings, and preparation of materials.
Prepare, format, proofread, and distribute correspondence, reports, presentations, spreadsheets, briefing notes, and other documentation.
Monitor and track action items, deadlines, and follow-up activities on behalf of supported executives.
Exercise judgment in managing executive priorities and identifying issues requiring escalation.
Support the coordination of departmental initiatives, projects, and operational activities.
Identify opportunities to streamline administrative processes and improve efficiency through standardization, and automation.
Act as a primary administrative contact for internal and external stakeholders, responding to inquiries and facilitating communication timely on behalf of supported executives.
Exercise discretion and maintain confidentiality when handling sensitive organizational information.

Board Committee Support

Coordinate administrative support for assigned Board Committees and leadership committees.
Prepare and distribute meeting agendas, packages, and supporting documentation.
Attend meetings as required and record accurate minutes.
Track committee action items and support follow-up activities.
Maintain committee records and documentation in accordance with governance and records management requirements.

Corporate Administration Support

Support the Corporate Administration team in implementing and maintaining standardized administrative tools, processes, and practices.
Assist with policy formatting, document control, and distribution processes.
Maintain electronic filing systems, records, and shared document repositories.
Support continuous improvement initiatives that enhance organizational efficiency and consistency.
Contribute to the development and maintenance of templates, forms, and administrative resources.
Support planning and coordination of organizational events, meetings, and special initiatives.

Team Collaboration

Work collaboratively as part of the CEO Office administrative team.
Provide administrative coverage and support during team member absences, vacations, and peak workload periods.
Share knowledge and best practices to promote consistency and excellence in administrative service delivery.
Participate in administrative team meetings, training, and continuous improvement activities.

6. Other

Contribute to a culture of client safety and employee Health and Safety, by complying with all safety practices of the Organization, reporting unsafe practices and adverse events, and acting on safety recommendations.
Ensures compliance with all organizational policies, including but not limited to workplace conduct, health and safety, privacy, and workplace violence and harassment policies

QUALIFICATIONS

Education

Post-secondary diploma in Business Administration, Office Administration, Public Administration, or a related field, or an equivalent combination of education and experience.

Experience

Minimum three (3) years of administrative experience supporting senior leaders.
Experience coordinating meetings, managing executive calendars, and preparing professional business documents.
Experience in healthcare, community services, non-profit, or public sector environments is considered an asset.

Knowledge, Skills and Abilities

Exceptional organizational, planning, and multitasking skills.
Strong attention to detail and accuracy.
Excellent written and verbal communication skills.
Advanced proficiency with Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint and Teams
Strong SharePoint expertise, including site management, document libraries, workflow support, permissions administration, and content organization
Demonstrated ability to manage competing priorities and meet deadlines in a fast-paced environment.
Strong interpersonal skills and ability to build effective working relationships.
Ability to exercise sound judgment, professionalism, and confidentiality.
Commitment to service excellence and continuous improvement.

This job description outlines the principal duties of the role and is not exhaustive. Other duties may be assigned as operational needs require.

CANES Community Care is an equal opportunity employer committed to fostering a diverse, inclusive, and barrier-free workplace. We welcome applications from all qualified individuals and strive to attract, develop, and retain talent from a wide range of backgrounds, experiences, and perspectives.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), accommodations are available upon request throughout the recruitment and selection process. If you require any accommodations, please let us know and we will work with you to meet your needs.

Job Type: Full-time

Pay: $50,000.00-$70,000.00 per year

Benefits:

Dental care
Employee assistance program
Extended health care
Life insurance
Paid time off
RRSP match

Application question(s):

Do you have experience working with executive teams/ Boards?
Are you flexible to work occasional evenings?

Experience:

Office Administration: 2 years (preferred)

Work Location: In person

Quick apply

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