nanaimo bc office Jobs – 61 Openings This Week

Office Assistant
KMA Chartered Professional Accountants Ltd —Nanaimo, BC
- $20–$24 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick apply
4d
Administrative Assistant, Committee Support
Vancouver Island University —Nanaimo, BC
- $32.84 an hour
- Full-time
- Research
- Microsoft Office
- Databases
6d
Administrative Clerk, Operations
Navacord Insurance Services British Columbia Inc. —Nanaimo, BC
- $20 an hour
- Contract
- Microsoft Word
- Google Suite
- English
Quick apply
5d
Superstar Office Administrator/Bookkeeper Wanted
Brilliant Business Solutions inc. —Nanaimo, BC
- $23–$25 an hour
- Part-time
- English
- High school diploma or GED
- Accounting
- Dental care
- Vision care
Quick apply
Office Coordinator - Nanaimo WorkBC
AKG Canada —Nanaimo, BC
- $50,000–$56,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Senior Research Analyst, Data Quality and Administration
Vancouver Island University —Nanaimo, BC
- $98,703–$112,162 a year
- Full-time
- Computer Science
- Data analysis skills
- Research
6d
Medical Office Assistant
Medical Arts Centre —Nanaimo, BC
- $24 an hour
- Part-time
- Medical office experience
- Computer skills
- In-person
Quick apply
Medical Office Assistant/Receptionist
Dr Steve Roberts Corporation —Nanaimo, BC
- $20–$27 a year
- Part-time
- Medical office experience
- Patient care
- Organizational skills
Quick apply
Manager of Privacy, Records and Information Management
The Law Society of British Columbia —British Columbia
- $118,821–$129,153 a year
- Full-time
- Hybrid work
- Microsoft Office
- SharePoint
- Leadership
- Disability insurance
- Dental care
13d
Receptionist
Dearborn Ford Kamloops —British Columbia
- $18.25–$20.00 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
Office Equipment Service Technician
Monk Office —Nanaimo, BC
- $53,000–$55,000 a year
- Full-time
- Microsoft Outlook
- Schematics
- Customer service
- Store discount
- Disability insurance
Quick apply
1d
Dental Office Manager
Cedar Valley Dental Centre —Nanaimo, BC
- $65,000–$75,000 a year
- Part-time
- Customer service
- Administrative experience
- Supervising experience
- Dental care
Quick apply
Accounting Clerk - Relocate to Port Hardy, B.C.
k'awat'si Economic Development Corporation —British Columbia
- $24–$26 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Wellness program
Quick apply
1d
office assistant
Westhill Dental Clinic —Nanaimo, BC
- $25–$35 an hour
- Part-time
- English
- High school diploma or GED
10d
office coordinator
lds immigration —Nanaimo, BC
- $30 an hour
- Full-time
- English
- Administrative experience
- High school diploma or GED
9d
Interdisciplinary Team Clerk
Island Health —Nanaimo, BC
- $26.42–$28.25 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Access
9d
office supervisor
3D Geomatics Inc. —Nanaimo, BC
- $36.60–$37.00 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Administrative Technician
Cross and Company —Nanaimo, BC
- $45,000–$60,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Dental care
- Paid time off
Quick apply
9h
Casual Clerical Opportunities
City of Nanaimo —Nanaimo, BC
- From $29.46 an hour
- Microsoft Excel
- Customer service
- High school diploma or GED
Administrative Assistant
Tamagawa-Gakuen of Canada Society —Nanaimo, BC
- $20–$25 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Dental care
- Paid time off
Quick apply
6d

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Office Assistant

KMA Chartered Professional Accountants Ltd
Nanaimo, BC

Quick apply

Job details

Full-time
$20–$24 an hour
4 days ago

Qualifications

Microsoft Excel
Microsoft Outlook
DocuSign
Writing skills
Post-secondary education
Chartered Professional Accountant
Accounting
Communication skills
Adobe Acrobat
Time management

Full job description

KMA Chartered Professional Accountants is a well-respected mid-size full-service accounting (CPA) firm located in North Nanaimo, across from Long Lake. KMA CPA’s provides a wide range of services to a diverse group of clients. In addition to the usual set of services provided by CPA firms, KMA provides US tax services to clients from all over BC. The firm’s core value is to move beyond regulatory compliance and work with our clients to focus upon developing efficient strategies for tax minimization.

Over the last five years, how CPA firms send and receive information has moved from mostly paper, to electronically. This new role reflects this change.

We are seeking to add a new position to the in-office team members. This position will focus upon blend administrative duties and the need for effective communication skills. Having previous accounting and/or tax knowledge is a definite asset. This individual will possess strong time management, excellent communication skills, IT knowledge, a willingness to learn. The position will see the individual focus upon providing support to the KMA team.

A typical week for the successful candidate will include:

In the morning, you will check for new files that have arrived in the last 24 hours. You will download them to the correct folder(s). You will notify the client manager of the new file arrivals. You will then upload completed files to clients’ portals. Later in the morning, you will scan any client documents that have been dropped off.

In the afternoon, you will collate (assemble) files for client signatures. This involves assembling PDF files from various sources. KMA uses DocuSign, therefore you will be placing signature tags on the files for clients. KMA now sees most clients sign electronically.

As part of the administration team, you will be responsible for a wide range of duties. This position will see significant fluctuations in workload over the year. It is anticipated that the workload during July and August will be very light.

KMA uses CCH’s iFirm. iFirm is a cloud-based practice management application suite. It is expected that any new staff member will have to learn this application. Prior knowledge is not a requirement. As it is widely used in the industry, there are numerous YouTube videos and tutorials available.

Key responsibilities for this role:

Downloading client files into the correct folder on the server.
Renaming files as needed.
In office scanning of client provided documents.
You will be required to cover the front desk is off or as needed
Notification of the assigned staff member of the newly received files.
Collating of completed files for signature. This includes Canadian T1s, US tax files, and various corporate files.
Uploading of files to client’s Portals.
You will be responsible for managing a shared inbox.
The ability to learn a wide variety of assigned tasks
To successfully multitask on a day-to-day basis
Ability to work additional hours and weekends during the months of March and April

The key qualities for the successful candidate:

Team Player
Proven and effective ability to communicate in writing and possess interpersonal skills
Ability to prioritize workload and manage multiple tasks
A desire to learn new skills and knowledge.
Positive attitude

Qualifications:

Post-secondary education is a definite asset. (Such as a certificate in Office technology)
Working knowledge of Outlook.
Moderate knowledge of MS Teams
Moderate knowledge of Excel
Moderate knowledge of Adobe Acrobat Pro
Familiarity with Docusign

Benefits:

KMA has a benefits package that includes extended medical and a Health Spending Account. A health spending account lets you spend according to your priorities
During July and August, KMA closes on Fridays. This is in recognition of the additional time worked during tax season.

Work Location

This is an in-person position. The applicant must be located in central Vancouver Island.

Compensation:

The range of pay $20 to $24 per hour.

Pay: $20.00-$24.00 per hour

Benefits:

Extended health care

Location:

Nanaimo, BC V9T 2H3 (required)

Work Location: In person

Quick apply

Refine Your Search

office jobs in nanaimo bc

Office Assistant

Administrative Assistant, Committee Support

Administrative Clerk, Operations

Superstar Office Administrator/Bookkeeper Wanted

Office Coordinator - Nanaimo WorkBC

Senior Research Analyst, Data Quality and Administration

Medical Office Assistant

Medical Office Assistant/Receptionist

Manager of Privacy, Records and Information Management

Receptionist

Office Equipment Service Technician

Dental Office Manager

Accounting Clerk - Relocate to Port Hardy, B.C.

office assistant

office coordinator

Interdisciplinary Team Clerk

office supervisor

Administrative Technician

Casual Clerical Opportunities

Administrative Assistant

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