Calgary Ab Executive coordinator Jobs – 58 Openings This Week

Transaction Coordinator/Assistant
Executive Solutions Ltd. —Calgary, AB
- Communication skills
14d
Legal Operations Manager / Senior Practice Coordinator
VDW Law —Calgary, AB
- $85,000–$115,000 a year
- Writing skills
- Research
- Administrative experience
- Dental care
- Vision care
Quick apply
Community Development Coordinator
Bowness Community Association —Calgary, AB
- $22–$28 an hour
- Full-time
- Google Suite
- Customer service
- English
- Store discount
- Disability insurance
Quick apply
12d
Flight Dispatcher (Part-Time)
Executive Compass Flight Institute Ltd. —Calgary, AB
- $18–$25 an hour
- Part-time
- Microsoft Excel
- Customer service
- Microsoft Office
Quick apply
Assigned Flight Coordinator
Skyservice Business Aviation —Calgary, AB
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Concierge
Compass Group Canada Ltd —Calgary, AB
- Microsoft Powerpoint
- Hospitality
- Microsoft Excel
Quick apply
Marketing & Communications Specialist
Bird Construction —Calgary, AB
- Full-time
- Marketing
- Social media management
- Writing skills
2d
Social Media and Event Coordinator
Trico Residential Inc —Calgary, AB
- Weekends as needed
- Marketing
- Social media management
- Customer service
Quick apply
Social Media and Event Coordinator
Trico Homes —Calgary, AB
- Weekends as needed
- Marketing
- Social media management
- Customer service
Banquet Supervisor | Part-Time | Spruce Meadows
Oak View Group —Calgary, AB
- $24 an hour
- Part-time
Manager of Victim Services
Action Coalition on Human Trafficking Alberta (ACT Alberta) —Calgary, AB
- $77,000–$84,000 a year
- Full-time
- Hybrid work
- Public speaking
- English
- Bachelor's
- Dental care
- Paid time off
Quick apply
14d
Executive Director of Finance & Corporate Services
Calgary Academy —Calgary, AB
- Full-time
- Analysis skills
- Accounting
- Leadership
- Disability insurance
- Dental care
Head of Product & Vertical Marketing
BigGeo —Calgary, AB
- Full-time
- Communication skills
- Marketing
Quick apply
Senior Design Coordinator
HDR —Calgary, AB
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Finance & Administrative Coordinator
Inuvialuit Regional Corporation —Calgary, AB
- Full-time
- Microsoft Excel
- Finance
- Administrative experience
- Disability insurance
- Dental care
Quick apply
Legal Coordinator
Trans Mountain —Calgary, AB
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Excel
- English
8d
Assistant Head Nurse
Alberta Health Services —Calgary, AB
- $46.05–$63.02 an hour
- Temporary
- BLS Certification
- Nursing
8h
Proposal & Business Development Coordinator
TWD Technologies Ltd. —Calgary, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Marketing
Quick apply
Serveur (euse)
Moxies —Calgary, AB
- Part-time
- Bar
- Guest services
- Leadership
Quick apply
Project Manager 2 (Finishing PM), Construction
Sarina Homes —Calgary, AB
- $105,000–$130,000 a year
- Full-time
- AutoCAD
- Engineering
- Project management
Quick apply

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executive coordinator jobs near calgary ab

Transaction Coordinator/Assistant

Executive Solutions Ltd. -
Calgary, AB

Apply Now

Job details

14 days ago

Qualifications

Google Docs
Communication skills

Full job description

Executive Solutions Ltd. - Calgary, AB, Canada

Our client, a successful and busy real estate team, is currently recruiting for a Transaction Coordinator/Assistant. This role is critical to the team’s success, providing high-level administrative support and end-to-end transaction management to ensure all deals are processed accurately, efficiently, and on time. The ideal candidate will act as a key support partner to the lead agent, managing deals from executed purchase agreement through to closing while also handling calendar, email, client on-boarding, and operational tasks in a fast-paced real estate environment.

Key Responsibilities:

Oversee all aspects of buyer and seller transactions from executed agreement to closing using standard checklists.
Collect, review, and ensure all documents are accurate, complete, and filed on time.
Perform detailed data entry into CRM systems (e.g., Follow Up Boss), MLS/Transaction Desk platforms (e.g., Pillar 9 / Matrix), spreadsheets, and Google Drive.
Update transaction statuses in MLS/Matrix (Pending when deposit received, Sold when firm).
Double-check pricing, amendments, possession dates, and contract details against all updates.
Maintain client lists, daily team updates (conditional/firm deals, price changes, terminations, and agent sales totals).
Schedule all critical dates and reminders in Google Calendar (deposit due, condition day, reminders, possession/closing).
Send deposit instructions, home inspection notifications, and forward signed documents to lawyers.
Create and update deals in the CRM with accurate buyer/seller information and folder links.
Manage and coordinate the agent’s calendar, confirming all appointments.
Monitor the agent’s email inbox, tag emails, and respond on their behalf when appropriate.
Enter new clients into the CRM and send view-only Dropbox links to clients, agents, and potential buyers.
Listing (Seller) Support:
- Coordinate obtaining condominium documents once a deal is pending.
- Review offers, send to sellers for signatures, submit in Transaction Desk, and forward to the Transaction Coordinator.
- Prepare and obtain signatures on amendments, terminations, and related documents.
- Handle walkthroughs, repairs, and key release on possession day.
Buyer Support:
- Set up property searches and schedule showings.
- Write offers and prepare all required buyer forms for signatures.
- Submit offers in Transaction Desk and forward to the Transaction Coordinator.
- Coordinate deposits, home inspections, addendums/amendments, waivers, lawyer information, walkthroughs, repairs, possession gifts, and locksmith services.

Required Skills & Attributes

Exceptional attention to detail and accuracy.
Strong organizational, calendar management, and prioritization skills.
Proficiency with Follow Up Boss (or similar CRM), Google Workspace (Calendar, Drive, Docs, Sheets), Matrix/Pillar 9, Transaction Desk, and Dropbox.
Excellent written and verbal communication skills.
Ability to work independently, handle confidential information, and manage multiple deadlines in a fast-paced setting.

Posted: Wednesday, May 20, 2026
Job # 624

Apply Now

Refine Your Search

executive coordinator jobs in calgary ab

Transaction Coordinator/Assistant

Legal Operations Manager / Senior Practice Coordinator

Community Development Coordinator

Flight Dispatcher (Part-Time)

Assigned Flight Coordinator

Concierge

Marketing & Communications Specialist

Social Media and Event Coordinator

Social Media and Event Coordinator

Banquet Supervisor | Part-Time | Spruce Meadows

Manager of Victim Services

Executive Director of Finance & Corporate Services

Head of Product & Vertical Marketing

Senior Design Coordinator

Finance & Administrative Coordinator

Legal Coordinator

Assistant Head Nurse

Proposal & Business Development Coordinator

Serveur (euse)

Project Manager 2 (Finishing PM), Construction

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