st. albert ab office coordinator Jobs – 34 Openings This Week

Administrative & Billing Coordinator
Risk Control Canada —Edmonton, AB
- $22–$26 an hour
- Overtime
- Remote
- Oracle
- Finance
- Bachelor's
- Work from home
Quick apply
9d
Administrative Coordinator
Procor Limited —Edmonton, AB
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Disability insurance
- Dental care
HR Coordinator
West Edmonton Mall Property Inc. (West Edmonton Mall & Fantasyland Hotel) —Edmonton, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
7d
Administrative Coordinator
University of Alberta —Edmonton, AB
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
1d
Administrative Assistant/Service Coordinator (ft)
Revolution Fire Protection Ltd. —Sherwood Park, AB
- $22–$24 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
Human Resources Coordinator - Recruitment & Onboarding
Black & McDonald Limited —Edmonton, AB
- Full-time
- Travel
- Human resources
- Recruiting
Quick apply
Supervisor, Office Move Coordination
Acuren Inspection, Inc. —Sherwood Park, AB
- Temporary
- Supervising experience
- Business
- Communication skills
Quick apply
Full-Time Client Relations Coordinator (Mill Woods Office)
Cornerstone Counselling —Edmonton, AB
- From $20 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply

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Administrative & Billing Coordinator

Risk Control Canada -
Edmonton, AB

Quick apply

Job details

Full-time
$22–$26 an hour
9 days ago

Qualifications

Accounts receivable
Oracle
Post-secondary education
Finance
Bachelor's
Accounting
QuickBooks
Contracts
Business
Accounting
Communication skills

Full job description

The Administrative & Billing Coordinator is responsible for supporting the company’s revenue cycle, project administration, billing operations, accounts receivable processes, and operational coordination activities. This role plays a critical part in ensuring that client invoicing is accurate, timely, contract-compliant, and fully supported by the appropriate documentation and project records. This is a remote position with preference to those based in Edmonton, AB working regular business hours.

1. Billing & Revenue Administration

Reconcile schedules, timesheets, payroll records, shift reports, and project documentation.
Prepare and issue client invoices.
Verify billing rates, overtime, statutory holiday premiums, per diems, travel, accommodations, mileage, equipment charges, and reimbursable expenses.
Ensure invoices align with contract terms, purchase orders, work orders, and client billing requirements.
Submit invoices through client portals (Oracle, Textura, Ariba, Coupa, SAP, etc.).
Maintain supporting documentation and invoice packages.
Identify and recover missed billable revenue.
Track contract values, approved budgets, change orders, and remaining billable amounts.

2. Accounts Receivable & Collections

Monitor outstanding invoices and payment status.
Follow up with clients regarding overdue accounts.
Resolve billing questions, payment issues, and invoice disputes.
Apply payments and reconcile customer accounts.
Produce AR aging reports and collection summaries.
Coordinate with client Accounts Payable departments regarding invoice approvals and payment delays.
Escalate collection concerns and payment risks to management.
3. Project Controls & Contract Administration
Support project setup and contract administration.

4. Operations Coordination

Coordinate with Operations, HR, Payroll, Project Managers, Site Supervisors, and Executive Leadership to obtain required documentation.
Reconcile rotational schedules and workforce deployments against client billing requirements.
Track travel, accommodations, flights, vehicle rentals, mileage, and per diem costs.
Verify staffing changes, mobilizations, demobilizations, and emergency deployments are properly reflected in billing.
Track subcontractor costs, invoices, and pass-through expenses.

5. Reporting & Process Improvement

Prepare monthly billing, revenue, AR, and project performance reports.
Assist with month-end and year-end financial processes.
Maintain billing procedures, templates, trackers, and workflow documentation.
Identify process improvements that increase billing accuracy, improve collections, and reduce revenue leakage.
Support implementation and optimization of accounting, payroll, scheduling, and project management systems.
Create project files, billing codes, customer profiles, and project tracking sheets.
Review contracts, service agreements, amendments, and purchase orders for billing requirements.
Monitor project budgets, labour utilization, purchase order balances, and approved funding limits.
Track project milestones, contract renewals, extensions, and invoicing deadlines.
Maintain project financial trackers and work-in-progress reporting.
Assist with revenue forecasting and project profitability tracking.

Position Requirements:

Post-secondary education in Business Administration, Accounting, Finance, Office Administration, or a related discipline preferred.
Equivalent combination of education and directly relevant experience may be considered.
3-5+ years of experience in billing, accounts receivable, collections and client follow-ups
Strong written and verbal communication skills.
High attention to detail with the ability to interpret contracts, purchase orders, work orders, and client billing requirements to ensure billing accuracy.
Experience using accounting and project coordination systems such as QuickBooks, ERP systems, client invoicing portals, and workflow/project management tools.
Able to work cross-functionally with operations, payroll, HR, and leadership teams.

Pay: $22.00-$26.00 per hour

Benefits:

Company events
Extended health care
Work from home

Application question(s):

Do you have experience with Quickbooks?

Education:

Bachelor's Degree (preferred)

Experience:

administration & billing: 3 years (required)

Location:

Edmonton, AB (preferred)

Work Location: Remote

Quick apply

Refine Your Search

office coordinator jobs in st. albert ab

Administrative & Billing Coordinator

Administrative Coordinator

HR Coordinator

Administrative Coordinator

Administrative Assistant/Service Coordinator (ft)

Human Resources Coordinator - Recruitment & Onboarding

Supervisor, Office Move Coordination

Full-Time Client Relations Coordinator (Mill Woods Office)

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