nanaimo, bc office assistant Jobs – 37 Openings This Week

Medical Office Assistant - Full Time
Wellington Medical Clinic —Nanaimo, BC
- From $21 an hour
- Full-time
- Medical office experience
- Administrative experience
- EMR systems
Quick apply
Executive Assistant to the Head of School
Aspengrove School —Lantzville, BC
- $57,000–$67,000 a year
- Full-time
- Writing skills
- Administrative experience
- Communication skills
Quick apply
Executive Assistant, Operations
Metrolinx —Canada
- $72,445 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
18h

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Office Admin Assistant
RONA Coast Builders —Sechelt, BC
Valid driver’s license considered an asset for banking and mail pickups/drop-offs. Perform administrative and financial services including data entry, accounts…
$21–$23 an hour
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13d
Senior Research Analyst, Data Quality and Administration
Vancouver Island University —Nanaimo, BC
Bachelor's degree in a relevant field such as statistics, data analytics, mathematics, economics, computer science, or a related discipline.
$98,703–$112,162 a year
7d

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Bookkeeper/Office Administrator
Confidential —Newmarket, ON
Receiving and signing for product orders. Experience in office administration or clerical roles with strong organizational skills.
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Executive Assistant to the CEO
Allied Technical Solutions Inc. —Scarborough, ON
*PM Mindset:* Experience using project management methodologies to track deliverables and hold senior stakeholders accountable to deadlines.
$65,000–$85,000 a year
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Medical Office Assistant - Full Time

Wellington Medical Clinic -
Nanaimo, BC

Quick apply

Job details

Full-time
From $21 an hour

Qualifications

Electronic medical records
Medical office experience
Administrative experience
EMR systems
Computer skills
Communication skills
Office experience

Full job description

Medical Office Assistant (MOA) – Permanent Full-Time

Join the Team at Wellington Medical Clinic

At Wellington Medical Clinic, we are passionate about delivering exceptional patient care while fostering a workplace culture built on teamwork, professionalism, positivity, and mutual respect.

We are a busy, fast-paced family practice clinic that takes pride in maintaining a supportive and enjoyable work environment where staff feel valued, encouraged, and connected. We believe that a strong team dynamic creates better experiences for both our patients and our staff. We work hard, support one another, and value individuals who bring a positive attitude, professionalism, accountability, and a collaborative spirit to the workplace.

We are currently seeking a Permanent Full-Time Medical Office Assistant (MOA) to join our dedicated team.

Position Summary

The Medical Office Assistant performs reception and clerical functions and supports physicians and the healthcare team in providing efficient, compassionate, and high-quality patient care within a high-volume family practice setting.

This role is ideal for someone who thrives in a busy environment, enjoys working closely with a team, takes pride in their work, and values creating positive patient experiences.

Responsibilities

Provide exemplary and compassionate customer service to patients and healthcare professionals
Efficiently and accurately document all pertinent information within the EMR system (Accuro)
Manage reception duties, scheduling, patient flow, and administrative tasks
Return phone calls to patients and healthcare professionals in a timely and professional manner
Maintain, calibrate, and clean clinic equipment throughout the day
Support physicians and fellow team members with daily clinic operations
Contribute positively to a respectful, professional, and team-oriented workplace culture
Perform other duties as assigned

Qualifications & Skills

We are looking for an individual who:

Brings a positive, cheerful, and professional attitude to work each day
Enjoys working as part of a collaborative and supportive team
Is dependable, organized, and accountable
Thrives in a fast-paced, high-volume environment
Demonstrates initiative and strong problem-solving abilities
Maintains professionalism and composure under pressure
Is committed to delivering excellent patient care and service

Required Qualifications

Medical Office Assistant (MOA) Certificate
Strong computer and administrative skills
Previous EMR experience required; Accuro experience preferred
Excellent verbal and written communication skills
Strong organizational and multitasking abilities
Ability to quickly learn and adapt to new programs and equipment
Ability to work independently with minimal supervision
Strong critical thinking and sound judgment

Position Details

Position Type: Permanent Full-Time
Salary: Competitive wage based on experience, knowledge, and qualifications

If you are looking for a workplace that values professionalism, teamwork, positivity, and high-quality patient care, we would love to hear from you.

Please submit your resume and cover letter for consideration.

Job Type: Full-time

Pay: From $21.00 per hour

Benefits:

On-site parking

Flexible language requirement:

French not required

Experience:

Medical Office: 1 year (required)

Licence/Certification:

Medical Office Assistant (required)

Work Location: In person

Quick apply

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office assistant jobs in nanaimo, bc

Medical Office Assistant - Full Time

Executive Assistant to the Head of School

Executive Assistant, Operations

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