acton on administrative assistant Jobs – 59 Openings This Week

Administrative Assistant
University of Guelph —Guelph, ON
- Part-time
- Microsoft Office
- Administrative experience
- Time management
1d
Clinical Office Administrator
Bodyworks RMT & Chiropractic —Guelph, ON
- $18–$21 an hour
- Part-time
- Customer service
- English
- Microsoft Office
Quick apply
3d
Administrative Coordinator, Doctor of Veterinary Medicine Program
University of Guelph —Guelph, ON
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Access
6d
Administrative Coordinator - Temporary
Baker Tilly GWD —Guelph, ON
- $29–$31 an hour
- Serving
- Microsoft Office
- Communication skills
Quick apply
Customer Service and Administration Assistant
East Electrical Supply Inc —Mississauga, ON
- $50,000–$60,000 a year
- 8 hour shift
- Customer service
- ERP systems
- Microsoft Office
- Dental care
- Paid time off
Quick apply
Executive Assistant
Loblaw Companies Limited —Brampton, ON
- $68,000–$93,500 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
4d
Administrative Assistant - Investments and Insurance
Cremasco Financial —Guelph, ON
- From $1 a year
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
3d
Medical Office Administrator
LiveYoung Mediclinic and pharmacy —Milton, ON
- $17.50–$19.63 an hour
- Part-time
- Spanish
- Medical office experience
- High school diploma or GED
- Flexible schedule
Quick apply
Executive Assistant
The Pod Group —Brampton, ON
- $50,000–$60,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
2d
Medical Office Assistant/Receptionist (Full-Time)
Natural Choice Medical Clinic —Guelph, ON
- $19–$23 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Customer service
- Store discount
- Wellness program
Quick apply
23h
administrative support services manager
Ourr Home & Appliances —Brampton, ON
- $50.50 an hour
- Part-time
- English
- Administrative experience
- Bachelor's
Medical Office Assistant/Receptionist (Part-Time)
Natural Choice Medical Clinic —Guelph, ON
- $18–$21 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Store discount
- Wellness program
Quick apply
23h
Real Estate Administrative Assistant
RE/MAX GOLD - TEAM SAHI —Brampton, ON
- $25–$27 an hour
- Temporary
- CRM software
- Customer service
- Microsoft Office
Quick apply
13d
Bookkeeper and Office Administrator
Highrise Restoration Inc. —Mississauga, ON
- $50,000–$60,000 a year
- 8 hour shift
- Microsoft Excel
- Microsoft Office
- High school diploma or GED
- Dental care
- Paid time off
Quick apply
Medical Office Administrator
Allergy Centre —Milton, ON
- From $18 an hour
- Part-time
- Medical office experience
- Administrative experience
- Travel
Quick apply
Administrative Assistant - Group Services
Cremasco Partners —Guelph, ON
- $17.86–$38.84 an hour
- Full-time
- Microsoft Word
- Google Suite
- Customer service
- Dental care
- Life insurance
Quick apply
3d
Administration Assistant
Peak Rehab —Brampton, ON
- $18–$25 an hour
- Part-time
- Microsoft Word
- Google Suite
- Customer service
Quick apply
3d
OFFICE ADMINISTRATOR
ssn networks —Brampton, ON
- Full-time
- English
- Administrative experience
- Accounting
Office Administrator/Receptionist
Cofa Construction Inc —Brampton, ON
- $18–$21 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
9d
Administrative Assistant - Safety Coordinator (Trucking)
Safety Solution —Guelph, ON
- $18 an hour
- Full-time
- Microsoft Word
- Microsoft Office
- First Aid Certification
Quick apply

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Administrative Assistant

University of Guelph -
Guelph, ON

Apply Now

Job details

Part-time | Full-time
1 day ago

Qualifications

Microsoft Office
Administrative experience
Payroll
Time management

Full job description

Administrative Assistant

Location: Guelph, ON, CA, N1G 2W1

Primary Category Page: Staff and Management

Division: Library Administrative Services

Requisition ID: 2518

Department: Library Human Resources and Administration
This position is covered by the Collective Agreement with the Ontario Secondary School Teachers' Federation District 35 - Technician/Administrative/Research/Agricultural

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

General Purpose

The McLaughlin Library at the University of Guelph is a dynamic hub that sparks curiosity, fosters collaboration, and champions inclusion. Guided by a team-based philosophy rooted in shared leadership, innovation, and effective communication, our vibrant ecosystem of experts, resources, and spaces empowers learners and researchers to think critically, explore complex ideas, push boundaries, and improve life. The library employs ~85 full-time staff across five employee groups governed by collective agreements and HR policies, plus 60+ part-time staff annually.

This position is part of Administrative Services, providing essential support to both the Office of the University Librarian and five other strategic teams. The incumbent liaises with Department Heads, Mangers and employees, and central offices such as Human Resources and Financial Services.

With a dual reporting to the Director, Administrative Services, and Library Manager, Human Resources and Administration, the Administrative Assistant provides executive support to the Library administrative team, coordinates Human Resources, and administrative functions essential to library operations. The position also provides key financial support to the Manager, Finance for the library.

Duties and Responsibilities

Administrative Functions: Ensure effective HR, Finance, and administrative processes for the library.
Executive Support: Draft confidential correspondence, schedule meetings, coordinate travel, triage calls, prepare expense claims, and manage meeting materials.
Collaboration: Contribute to the overall operation, reputation, and performance of the Library and the Office of the University Librarian.
Teamwork: As part of a small team, the incumbent shares in the delivery of administrative support and provides backup support for other administrative staff when needed.

Human Resource, Finance, and related administrative functions include, but not limited to:

Coordinates and administers all activities associated with payroll, attendance, and personnel administration for over eighty-five full-time employees and (RFT, TFT and student / part-time) for most of the library employee groups
Conducts routine financial reconciliations, verifies and submits expense reports, submits correcting entries, assists with various tasks associated with purchasing, reporting, compliance, and other financial administration as directed by the Manager, Finance for the library.
Maintains Job descriptions and is responsible for identifying and coordinating updates when required

Together with other team members:

Liaises with Human Resources Consultants on matters of recruitment, interpretation of policies including terms in Collective Agreements
Coordinates and advises managers on all recruitment for student, part-time, USW and P&M employees
Triages inquiries from managers and employees on interpretations of collective agreements and library policies and procedures for six diverse employee groups
Maintains and coordinates updates of administrative policies, procedures, and internal documentation for the library

Requirements

Education & Experience: One year of community college in Office/Business Administration, Payroll Certificate, and experience with HR systems, policies, and payroll functions, 27 months to 3 years of relevant experience, or equivalent combination of education and experience.
Knowledge: Human Resources administration, electronic systems, unionized environments, and the Provincial Employment Standards Act.
Technical Skills: Intermediate proficiency in Microsoft Office and foundational knowledge of ABBYY FineReader, or other PDF creation and editing packages.
Core Competencies: Effective communication, problem-solving, organizational, stress management, and time management skills; ability to work independently and collaboratively in a team environment; initiative, accuracy, attention to detail, adaptability, and discretion with confidential matters.

Preferred Qualifications

University & HR Systems: Working knowledge of University of Guelph payroll, HR systems, policies, procedures, and collective agreements (U.S.W., OSSTF/TARA, CUPE 3913, Professional Staff Association, UGFA.)
Institutional Knowledge: Familiarity with Library and University policies, procedures, deadlines, services, and priorities.

Employee Type: Regular
Position Number: 10400123
Classification: OSSTF/TARA, District 35 Salary: Band 4
OSSTF/TARA Wage Grid

Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 06/03/2026
Close Date: 06/17/2026

Apply Now

Refine Your Search

administrative assistant jobs in acton on

Administrative Assistant

Clinical Office Administrator

Administrative Coordinator, Doctor of Veterinary Medicine Program

Administrative Coordinator - Temporary

Customer Service and Administration Assistant

Executive Assistant

Administrative Assistant - Investments and Insurance

Medical Office Administrator

Executive Assistant

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Medical Office Assistant/Receptionist (Part-Time)

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OFFICE ADMINISTRATOR

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