Document control / administrative assistant Jobs

Operations & Administrative Coordinator
DenKar Controls —North Bay, ON
- $20–$25 an hour
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Disability insurance
- Dental care
Quick apply
14d
Webber - Administrative Assistant - Infrastructure management
Ferrovial —Ottawa, ON
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Office Assistant/Warehouse Worker
The Salvation Army —Edmonton, AB
- $19.19–$28.79 an hour
- Full-time
- CPR Certification
- Heavy lifting
- Customer service
Administrative Clerk
Tenaris —Camrose, AB
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Tendering/Contracts Clerical Assistant
S. Burnett & Associates Limited —Orangeville, ON
- $60,000–$70,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
8d
Office Administrator | Nisku, AB
Procon —Nisku, AB
- Microsoft Powerpoint
- Bilingual
- Microsoft Excel
- Employee assistance program
Executive Assistant
Smith + Andersen —Vancouver, BC
- $65,000–$80,000 a year
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Flexible schedule
5d
Construction Services Administrative Coordinator
BPA —Halifax, NS
- Overtime
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
Quick apply
1d
Office Assistant/Warehouse Worker
The Salvation Army Centre of Hope —Edmonton, AB
- $19.19–$28.79 an hour
- Full-time
- CPR Certification
- Heavy lifting
- Customer service
7d
Office Administrator & Logistics Coordinator
Trinity Resources Ltd. —Conception Bay South, NL
- $38,000–$50,000 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
6d
Administrative Assistant
Visual-Eyes Software (SOTH Inc.) —Red Deer, AB
- $20.05–$23.02 an hour
- Full-time
- Google Suite
- Customer service
- Administrative experience
- Disability insurance
- Dental care
Quick apply
5d
Administrative Coordinator
Air Liquide —Edmonton, AB
- Full-time
- High school diploma or GED
- Communication skills
14d
Production and Sales Admin Assistant
GCM Canada —Nisku, AB
- ERP systems
- Microsoft Office
Quick apply
Administrative Assistant
Chantier Davie Canada Inc —Lévis, QC
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
Office Administrator
Flatstone Construction Limited Partnership —Saskatoon, SK
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administrative Support Manager
Releady —Toronto, ON
- Full-time
- Microsoft Excel
- Finance
- Administrative experience
Quick apply
Administrative Support III
Alberta Health Services —Calgary, AB
- $25.72–$31.25 an hour
- Full-time
- Microsoft Office
- Databases
- Administrative experience
5d
Office Administrator
Norwood & Co. —Perth, ON
- $24–$28 an hour
- Full-time
- Administrative experience
- Accounting
- Accounting
Quick apply
2d
Administrative Coordinator, Cabin Training and Standards
Air Transat —Montréal, QC
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply

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Operations & Administrative Coordinator

DenKar Controls
North Bay, ON

Quick apply

Job details

Full-time
$20–$25 an hour
14 days ago

Qualifications

Microsoft Excel
Accounting software
Microsoft Office
Administrative experience
HVAC
Accounting
QuickBooks
Organizational skills
Leadership
Communication skills

Full job description

Details Matter.

At DenKar Controls Inc., we support commercial and industrial HVAC clients across Northern Ontario through responsive service, strong communication, and operational excellence.

As our company continues to grow, we are focused on building strong internal systems, improving operational structure, and creating a team environment where accountability, collaboration, and attention to detail matter.

We believe sustainable growth comes from reliable people, organized processes, and team members who are willing to adapt, support one another, and contribute positively to the operation as it evolves.

We are currently seeking an Operations & Administrative Coordinator to support front desk operations, service coordination, documentation control, and administrative workflow while maintaining a high level of accuracy and organization across the business.

This role is ideal for someone who thrives in a structured yet fast-moving environment, enjoys multitasking, takes initiative, and takes pride in helping keep operations organized and moving forward.

Key Responsibilities

Client Communication & Front Desk Support
Manage incoming client calls, service requests, and inquiries
Gather accurate information and route requests appropriately
Maintain professional and responsive communication with clients, vendors, and team members
Support day-to-day front desk coordination and administrative workflow

Service Coordination & Workflow Support

Create, update, and manage work orders within service management software
Perform light dispatch coordination and scheduling adjustments as required
Maintain organized and accurate job files, notes, and documentation
Review work orders for completeness and follow up on missing information
Assist in ensuring jobs are properly documented and ready for invoicing
Support technicians and operations leadership with organized communication and documentation flow

Financial & Administrative Support

Assist with accounts receivable and accounts payable processes
Apply payments and reconcile deposits
Support invoice and estimate preparation
Assist with payroll-related administrative tasks and data entry
Maintain accurate records and financial documentation

Operations & Data Management

Maintain accurate client records, files, and operational documentation
Pull and prepare weekly operational and financial reports
Monitor open tasks, incomplete information, and workflow gaps
Support internal coordination between office staff, technicians, and leadership
Assist with inventory, receiving, and purchase order documentation as required

What Success Looks Like

Accurate and organized job documentation
Strong follow-through and task completion
Clean operational workflow and communication
Timely and accurate administrative support
Issues identified and addressed before they impact operations or billing
Reliable support for technicians, clients, and leadership

Required Qualifications

Minimum 3 years of experience in an administrative, operations, coordination, or service support role
Strong organizational skills and attention to detail
Ability to manage competing priorities in a fast-paced environment
Professional verbal and written communication skills
Basic accounting knowledge and administrative confidence
Experience with QuickBooks Online or similar accounting software
Strong proficiency with Microsoft Office, particularly Excel
Ability to work independently while contributing positively within a team environment

Nice to Have

Experience with service management software
Experience within HVAC, trades, construction, or service-based industries
Experience supporting dispatch, operations, or workflow coordination
Experience with inventory receiving or purchase order processes

Why Join DenKar?

Stable, team-oriented work environment
Opportunity to grow within a structured and evolving organization
Hands-on involvement in daily operations and service coordination
Competitive compensation based on experience and capability
Supportive leadership team focused on long-term success

We thank all applicants for their interest. Only those selected for an interview will be contacted.

Pay: $20.00-$25.00 per hour

Benefits:

Company events
Dental care
Disability insurance
Employee assistance program
Life insurance
On-site parking
RRSP match
Vision care

Work Location: In person

Quick apply

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