Engineering/maintenance administrative assistant Jobs

Project Manager Assistant / Executive Assistant - Restoration and Waterproofing Division
Allstar Group of Companies —Vancouver, BC
- $75,000–$95,000 a year
- Full-time
- Microsoft Excel
- Engineering
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
11d
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Assistant Customer Support Manager (Sub-Saharan Africa)
Motorola Solutions —Bryanston, ON
- Full-time
- Bilingual
- CRM software
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Project Engineer II
Parkland County —Parkland County, AB
- $100,500–$127,200 a year
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Data Scientist
UBC Faculty of Forestry —Vancouver, BC
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Project Technologist II
Parkland County —Parkland County, AB
- $91,400–$102,800 a year
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Property Supervisor
Reena —Toronto, ON
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Project Manager Assistant / Executive Assistant - Restoration and Waterproofing Division

Allstar Group of Companies
Vancouver, BC

Quick apply

Job details

Permanent | Full-time
$75,000–$95,000 a year
11 days ago

Qualifications

Project Management
Microsoft Excel
Engineering
Restoration
Microsoft Office
Master's degree
Analysis skills
Project management
Presentation skills
Bachelor's
Construction
Microsoft Project
Leadership
Communication skills
Structural Engineering
Construction estimating

Full job description

About Allstar Group of Companies

Allstar Group of Companies is a trusted leader in exterior building maintenance, restoration, and waterproofing across the Greater Vancouver. We partner with building owners, strata councils, consultants, and property management firms, delivering high-quality solutions for complex building envelope projects—many of them mid- and high-rise structures.

Our success is built on technical expertise, safety leadership, and a strong team culture. We invest in continuing education, certifications, and long-term career growth for our people. At Allstar, you’ll find a collaborative, respectful, and secure work environment where your experience truly matters.

The Opportunity

We are seeking a Project Manager Assistant / Executive Assistant to support our Senior Project Manager within the Restoration & Waterproofing division.

This role is ideal for candidates with a strong academic background in Building Science or Engineering who are looking to apply their technical knowledge in a client-facing, analytical, and coordination-focused environment.

This role emphasizes:

Technical documentation
Building envelope understanding
Client and consultant coordination
Estimating support and project analytics

Key Responsibilities

Technical & Documentation Support

Review building envelope reports and projects specifications
Assist in preparing proposals, scopes of work, and technical documentation
Support the development of estimates, cost breakdowns, and project budgets
Maintain organized digital records of project documentation and correspondence

Project Coordination

Support the Sr. Project Manager in planning and tracking project milestones
Coordinate Zoom meetings, project introductions, and client updates
Liaise with property managers, consultants, and internal teams
Onboarding new projects and setting up project workflows

Client Relations & Communication

Act as a professional point of contact for clients and stakeholders
Prepare reports, and meeting summaries
Support relationship management with property management firms and consultants

Financial & Administrative Coordination

Create timeline for invoicing of projects
Project costing, data tracking, and reporting
Support invoicing processes and progress tracking
Use digital tools to improve workflow efficiency and reporting accuracy

Education and Work Experience

Master’s degree or Bachelor’s degree in Building Science, Civil/Structural Engineering, Architectural Engineering or related field.
1 - 4 years of experience in restoration, waterproofing, or building envelope projects
Minimum 1 year experience preparing estimates and quotations
Canadian construction experience required
Experience with mid- and high-rise buildings strongly preferred

Knowledge, Skills and Abilities

· Advanced proficiency in:

a. Microsoft Excel (data tracking, costing, analysis)

b. Microsoft Office Suite

c. Project management and documentation tools

· Ability to interpret technical drawings and building envelope reports

· Excellent written and verbal communication skills

· Highly organized with strong attention to detail

· Strong analytical and problem-solving skills

· Strong presentation and communication skills, with the ability to effectively convey project updates, progress, and issues to clients and internal teams

· Comfortable in a professional client-facing environment

Compensation & Benefits

Competitive salary: $75,000 – $95,000, based on experience
Extended health & dental benefits (after 3 months)
RRSP matching program (for long-term employees)
Paid time off
Disability & life insurance
Employee assistance program
Opportunities for professional development and career advancement

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $75,000.00-$95,000.00 per year

Benefits:

Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match

Work Location: In person

Quick apply

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Project Manager Assistant / Executive Assistant - Restoration and Waterproofing Division

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