waterloo on program administrator Jobs – 102 Openings This Week

People & Systems Administrator
T. Musselman Excavating —Petersburg, ON
- $55,000–$65,000 a year
- Overtime
- Human resources
- Organizational skills
- Construction
- Profit sharing
- Dental care
Quick apply
Naval Communicator
Canadian Armed Forces —Ontario
- $4,337–$6,413 a month
- Part-time
- Bachelor's
- Dental care
- Paid time off
Condominium Manager
Wilson, Blanchard Management Inc —Cambridge, ON
- $50,000–$65,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
5d
Program Manager
University of Waterloo —Waterloo, ON
- $80,248.28–$100,310.35 a year
- Temporary
- Master's degree
- Business development
- Project management
5h
Development Coordinator
The Sexual Assault Support Centre of Waterloo Region —Kitchener, ON
- $35.54–$35.55 an hour
- Weekends as needed
- Hybrid work
- Databases
- Project management
- No university degree
Quick apply
Child Care Operations Assistant - Child Care Operations
University of Guelph —Guelph, ON
- Temporary
- Microsoft Word
- Childcare
- CPR Certification
5d
Supply and Transportation Administrator
Superior Propane —Cambridge, ON
- $45,000–$51,700 a year
- Full-time
- Hybrid work
- Bilingual
- Microsoft Excel
- Customer service
- Employee assistance program
Quick apply
Payroll & Benefits Specialist
WDG Public Health —Guelph, ON
- Full-time
- Microsoft Excel
- Finance
- Analysis skills
- Wellness program
- Disability insurance
12d
Bilingual Product Support Analyst (Canadian French)
D2L —Kitchener, ON
- $55,000–$65,000 a year
- Weekends as needed
- Bilingual
- Computer Science
- Customer service
- Tuition reimbursement
Quick apply
VP, Group Benefit Services
NFP Corp —Kitchener, ON
- $140,000–$160,000 a year
- Full-time
- Presentation skills
- Organizational skills
- Leadership
7d
Facility Manager
BGIS —Kitchener, ON
- $75,440–$94,300 a year
- Full-time
- Analysis skills
- Computer skills
- Communication skills
Associate Advisor - Group
Cremasco Partners —Guelph, ON
- $34,400.00–$89,577.29 a year
- Full-time
- Human resources
- In-person
- Dental care
Quick apply
1d
Customs Compliance Specialist
Linamar Transportation Inc. —Guelph, ON
- $55,000–$76,060 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Vision care
Quick apply
2d
HR Administrator (HRIS)
Kuntz Electroplating Inc. (KEI) —Kitchener, ON
- $50,000–$70,000 a year
- Full-time
- Microsoft Excel
- Administrative experience
- Human resources
- Profit sharing
- Wellness program
Quick apply
12h
Internal Project Controller
CIMA+ —Kitchener, ON
- $68,960–$94,820 a year
- Full-time
- Hybrid work
- Bilingual
- Microsoft Excel
- English
- Employee assistance program
- Flexible schedule
Quick apply
16h
Senior Systems Developer
The Co-operators Group Limited —Guelph, ON
- $72,847–$121,411 a year
- Computer Science
- Salesforce
- DevOps
Quick apply
15h

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Contract Administrator
Associated Engineering —Markham, ON
Maintaining a valid driver’s licence and ability to travel within Ontario. Participating in opportunities for providing general design and project design…
$95,000–$115,000 a year
Payroll Administrator
Robert Half —Toronto, ON
Bachelor’s degree in Accounting, Finance, or a related field preferred. Assist in processing payroll across multiple regions in partnership with external…
$70,000–$85,000 a year
Quick apply
6d

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People & Systems Administrator

T. Musselman Excavating -
Petersburg, ON

Quick apply

Job details

Full-time
$55,000–$65,000 a year

Qualifications

Atlassian Bamboo
Data management
Human resources
Organizational skills
Payroll
HRIS
Construction
Communication skills

Full job description

The Company

T. Musselman Excavating is a local, diverse construction company dedicated to delivering high-quality projects and services in our community. With a focus on teamwork, innovation, and efficiency, we are committed to providing our employees with a collaborative environment to thrive and grow.

Position Summary

As a People & Systems Administrator, you play an important role in supporting the day-to-day administration and coordination of our people, systems, and operational processes. This position is highly detail-oriented and fast-paced, requiring strong organization, follow-through, and the ability to manage multiple priorities across payroll, HR, health & safety, and operational systems administration.

You will be responsible for independently administering and processing full-cycle biweekly payroll, while also supporting core people and systems functions including HRIS administration, employee record management, benefits and RRSP administration, health & safety administration, certificate and training tracking, and ongoing support and maintenance of operational systems such as Monday.com.

This role acts as a key support resource to both employees and leadership by helping ensure accurate information, organized processes, and efficient workflows across the business. Success in this position requires a proactive mindset, strong communication skills, technical aptitude, and the ability to work confidently with sensitive and time-sensitive information.

This position is ideal for someone who enjoys both people and systems, thrives in a highly administrative and process-oriented role, and takes pride in keeping things organized, accurate, and running smoothly.

Duties & Responsibilities

Independently process and administer full-cycle biweekly payroll for hourly and salaried employees across the organization
Ensure accurate payroll processing including employee setup, earnings, deductions, taxable benefits, vacation pay, overtime, payroll adjustments, and related payroll administration
Process and maintain payroll-related documentation including Records of Employment (ROEs), T4s, employee updates, and year-end payroll administration
Maintain compliance with payroll legislation, company policies, and payroll reporting requirements
Coordinate with managers and supervisors to ensure accurate and timely submission of employee hours and payroll information
Maintain accurate payroll records and assist with payroll reporting, reconciliations, audits, and administrative follow-up
Maintain accurate and up-to-date employee records within the HRIS system (BambooHR)
Process employee updates including wage changes, promotions, status changes, benefit changes, and personal information updates
Prepare employee documentation including employment letters, forms, policy acknowledgements, and HR-related correspondence
Support onboarding and offboarding administration processes
Maintain organized HR files and digital employee records with a high level of confidentiality and accuracy
Administer employee benefits enrollment, changes, and terminations
Support employees with benefits and RRSP program questions and administrative requests
Coordinate RRSP contribution updates and maintain accurate tracking records
Liaise with benefits and RRSP providers as required
Support the administration, upkeep, organization, and monitoring of Monday.com and other operational systems
Assist with workflow tracking, operational data entry, and process monitoring within company systems
Support the administration and tracking of health & safety documentation, training, and compliance requirements
Maintain employee training records, certifications, licenses, and compliance documentation
Assist with training matrix management and tracking of expiring certifications
Coordinate booking and scheduling of required training programs and renewals
Identify opportunities for administrative, operational, and systems improvements
Build positive working relationships with employees, managers, and external partners
Maintain a high level of professionalism, confidentiality, organization, and attention to detail in all work performed

Desired Skills & Experience

1-3 years of previous experience in payroll administration, HR administration, or a similar role
PCP designation or formal payroll education strongly preferred
Previous experience independently processing full-cycle payroll is required
Strong understanding of payroll legislation, payroll compliance requirements, ROEs, T4s, remittances, and payroll best practices
Experience with HRIS systems (Bamboo HR) and payroll software (Jonas)
Experience with Monday.com or similar operational/project management software is considered an asset
Strong organizational skills with the ability to manage multiple priorities and deadlines
High attention to detail and accuracy
Comfortable working with systems, technology, and data management
Strong communication and interpersonal skills
Ability to handle confidential and sensitive information professionally
Ability to work independently while supporting a collaborative team environment
Experience within construction or a fast-paced operational environment is considered an asset

The starting salary range for this position is $55,000-$65,000 a year, dependent on experience.

Why Join our Team?

At T. Musselman Excavating, we are committed to building a strong team culture where people feel supported, valued, and proud of the work they do. We believe in investing in our employees and creating long-term careers within our organization.

We offer:

Competitive compensation
Company-paid group benefits
RRSP matching program
Profit sharing program
Company events
Stable, full-time, year-round employment
A collaborative and supportive team environment
Opportunities to contribute to process improvements and business growth
A growing company with a strong reputation in the industry

T. Musselman Excavating is an equal opportunity employer. It is our policy to recruit and select applicants for employment solely on the basis of their qualifications, with emphasis on selecting the best-qualified person for the job. T. Musselman Excavating does not discriminate against applicants based on race, colour, religion, sex, national origin, or disability, or any other status or condition protected by applicable federal, provincial, or local law. If accommodations are required during the application or interview process, please contact HR at 519-634-1113 and we are more than happy to discuss how we can accommodate your needs.

Pay: $55,000.00-$65,000.00 per year

Benefits:

Company events
Dental care
Employee assistance program
Extended health care
Life insurance
Paid time off
Profit sharing
RRSP match
Vision care

Experience:

Payroll: 1 year (preferred)
HRIS: 1 year (preferred)

Work Location: In person

Quick apply

Refine Your Search

program administrator jobs in waterloo on

People & Systems Administrator

Naval Communicator

Condominium Manager

Program Manager

Development Coordinator

Child Care Operations Assistant - Child Care Operations

Supply and Transportation Administrator

Payroll & Benefits Specialist

Bilingual Product Support Analyst (Canadian French)

VP, Group Benefit Services

Facility Manager

Associate Advisor - Group

Customs Compliance Specialist

HR Administrator (HRIS)

Internal Project Controller

Senior Systems Developer

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