Ottawa, On Office administrator (full time) Jobs – 117 Openings This Week

Administrative Assistant/Leasing Agent - Multi-Residential Apartment Complex
SHELTER CANADIAN PROPERTIES LIMITED —Vanier, ON
- From $48,000 a year
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
2d
Receptionist/Administrative Assistant
iCAD Dental —Ottawa, ON
- $23 an hour
- Full-time
- Customer service
- Medical office experience
- English
- Disability insurance
- Dental care
Quick apply
Office Administrator / Customer Service Coordinator
Dtech Services and Solutions Inc —Gloucester, ON
- $22–$28 an hour
- Part-time
- Bilingual
- CRM software
- Sales
- Dental care
- Vision care
Quick apply
8h
Assistant / Assitante Clinique - Medical Office Assistant
Équipe de santé familiale académique Montfort —Ottawa, ON
- $19.34–$23.72 an hour
- Full-time
- Bilingual
- English
- Organizational skills
- Wellness program
- Disability insurance
Quick apply
Administrative Assistant & Sales Support
Kevin Carruthers - Desjardins Insurance Agent —Ottawa, ON
- Full-time
- Sales
- Customer service
- Presentation skills
Quick apply
9d
Post Office Manager
Shoppers Drug Mart / Pharmaprix —Orleans, ON
- $18.20–$20.55 an hour
- Weekends as needed
- Management
- Customer service
- Cash handling
7d
Senior Manager, Family Office Cross Border Tax
KPMG —Ottawa, ON
- $115,000–$165,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administrative Assistant (Bilingual) Temporary Summer Position
Canadian Centre for Victims of Armed Conflicts —Gloucester, ON
- $17.60–$18.00 an hour
- Full-time
- Bilingual
- English
- Microsoft Office
Quick apply
7d
Certified Level II Dental Assistant for Orthodontic Office
Ottawa West Orthodontics —Ottawa, ON
- $27–$35 an hour
- Full-time
- In-person
- Dental care
- Paid time off
Quick apply
9d
Manager, I&IT Project Management Office
Metrolinx —Canada
- $123,026 a year
- Full-time
- Microsoft Excel
- PMP
- Master's degree
Project Management Office Assistant
National Capital Commission —Ottawa, ON
- $56,716–$71,778 a year
- Full-time
- Bilingual
- Microsoft Excel
- High school diploma or GED
10h
Medical Office Administrator/Medical Assistant
LMC Healthcare —Ottawa, ON
- $18–$20 an hour
- Full-time
- Customer service
- Medical office experience
- Computer skills
Quick apply
9h

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Medical Office Assistant/Receptionist
Express Employment Professionals —Ottawa, ON
File all hard‑copy patient records (no EMR filing). Perform other administrative tasks as assigned. Prepare basic reports and perform data entry.
$22–$23 an hour
Quick apply
9d
Receptionist/Administrative Assistant
iCAD Dental —Ottawa, ON
This will include scheduling patient appointments, updating and maintaining patient records, screening incoming calls and emails, checking in patients, and…
$23 an hour
Quick apply

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Dental Administrator
Dr. Sandra Zakarow & Associates —Oshawa, ON
*Champion Patient Care:* Foster a welcoming environment by handling patient inquiries, appointments, and follow-ups with professionalism and warmth.
$28–$31 an hour
Quick apply
13d
Customer Service/Administrative Assistant
Partners in Credit Inc —Thornhill, ON
Communicate with clients via telephone and email. Customer relationship management: 1 year (preferred). This role offers the opportunity to work in a dynamic…
$3,200–$3,500 a month
Quick apply
8d

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Administrative Assistant/Leasing Agent - Multi-Residential Apartment Complex

SHELTER CANADIAN PROPERTIES LIMITED
Vanier, ON

Quick apply

Job details

Full-time
From $48,000 a year
2 days ago

Qualifications

Bilingual
Microsoft Word
French
Microsoft Excel
Microsoft Outlook
Customer service
Post-secondary education
English
Microsoft Office
Administrative experience
High school diploma or GED
Business
Communication skills
Property management
Time management
Office experience

Full job description

Job description

Job Title: Administrative Assistant – Leasing Agent, Multi-Residential Rental Complex

Shelter Canadian Properties Limited is a private Canadian corporation. Established in 1990, it is the successor to several Canadian real estate companies that have operated since 1947. Shelter’s corporate Headquarters is in Winnipeg, Manitoba, Canada.

The company employs approximately 300 administrative, accounting, and operational personnel who work at Head Office, the regional offices, and on-site at the rental, condominium, and commercial properties the Corporation manages. The company aims to provide residents with affordable, secure housing with a superior standard of care.

We seek an Administrative Assistant/Leasing Agent to work at a multi-residential apartment complex. The Administrative Assistant/Leasing Agent is essential to the successful operation of a residential building and is responsible for assisting the Property Manager with day-to-day administrative functions in the on-site management office. The successful candidate should be a team player who works well with colleagues, is enthusiastic and detail-oriented, can carry out given tasks to ensure the job is done well, and is a self-starter.

Benefits associated with working as an Administrative Assistant/Leasing Agent:

Competitive Salary;
Extensive Benefits Package; and
On-the-job Training.

Reporting directly to the Property Manager, the Administrative Assistant is responsible for performing a broad range of administrative and clerical duties to ensure the efficient and timely completion of project management assignments and the maintenance of office systems and records.

Duties and Responsibilities:

Maintenance of the Tenant Payment Record (TPR) system.
Issuance of receipts for rental payments and other tenant payments.
Preparation of Rent Collection Reports (RCRs) and rent deposits.
Completion of availability lists and vacancy reports.
Maintenance of supplier files.
Preparation of Last Month’s Rent (LMR) Schedules.
Word processing of general correspondence and reports.
Preparation of tenant correspondence.
Preparation of notices regarding such matters as lease renewals.
Preparation of notices to vacate and the collection of rent in arrears.
Maintaining all tenant records and lease files.
Ensuring adequate levels of office supplies and materials.
Preparation of Purchase Orders (POs) for authorization by the Property Manager.
Various other duties and tasks may be defined and assigned by the Property Manager.

Job Type: Full-time

Experience: Administrative Assistant: 1 year (Required)

Education: Secondary School (Required)

Language: English

Duties related to Leasing Agent:

Greet and assist prospective tenants in a professional and friendly manner.
Conduct property tours and showcase available units to potential renters.
Provide accurate and up-to-date information about the property, amenities, and leasing terms.
Process rental applications, including background checks and credit screenings.
Prepare lease agreements and ensure all necessary paperwork is completed accurately.
Collect and process rental payments from tenants.
Address tenant inquiries, concerns, and maintenance requests promptly and professionally.
Maintain a thorough knowledge of the local rental market and competition.
Collaborate with the property management team to ensure occupancy goals are met.

Education

Secondary School Diploma required.
Post-secondary education in business administration, property management, or a related field is considered an asset.

Experience

Minimum one year of administrative office experience required.
Previous experience in residential property management, leasing, real estate, or customer service is considered an asset.

Skills and Abilities

Excellent verbal and written communication skills.
Strong organizational and time-management abilities.
Exceptional attention to detail and accuracy.
Ability to maintain confidentiality and exercise discretion.
Strong customer service and interpersonal skills.
Ability to work independently and collaboratively within a team environment.
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
Experience with property management or leasing software is an asset.
Familiarity with Ontario residential tenancy legislation is preferred.

Language

English (required) Bilingual French/English preferred.

Job Type

Full-time

If you are a motivated and customer-focused professional who enjoys working in a fast-paced residential environment, we encourage you to apply.

Please submit your resume and a cover letter outlining your qualifications and interest in the position. Previous experience in property management or real estate is preferred, but optional.

We offer competitive compensation, including base salary plus commission. Additionally, we provide ongoing training and professional development opportunities to enhance your skills in the real estate industry.

If you are a motivated individual passionate about real estate and customer service, we would love to hear from you. Please submit your resume and a cover letter detailing your interest in the position.

Job Types: Full-time, Permanent

Pay: From $48,000.00 per year

Additional pay: Commission pay

Benefits:

Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Vision care

Experience: Administrative experience: 1 year (required)

Work Location: In person

Job Type: Full-time

Pay: From $48,000.00 per year

Benefits:

Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Paid time off

Work Location: In person

Quick apply

Refine Your Search

office administrator (full time) jobs in ottawa, on

Administrative Assistant/Leasing Agent - Multi-Residential Apartment Complex

Receptionist/Administrative Assistant

Office Administrator / Customer Service Coordinator

Assistant / Assitante Clinique - Medical Office Assistant

Administrative Assistant & Sales Support

Post Office Manager

Senior Manager, Family Office Cross Border Tax

Administrative Assistant (Bilingual) Temporary Summer Position

Certified Level II Dental Assistant for Orthodontic Office

Manager, I&IT Project Management Office

Project Management Office Assistant

Medical Office Administrator/Medical Assistant

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