Delta, Bc Scheduler Jobs – 86 Openings This Week

Administrative Assistant
UBC Faculty of Forestry —Vancouver, BC
- $4,139–$4,241 a month
- Part-time
- Microsoft Office
- Administrative experience
- High school diploma or GED
- Dental care
Practice Manager (Legal Administrative Assistant) - Business Law
Miller Titerle Law Corporation —Vancouver, BC
- $62,000–$78,000 a year
- Full-time
- Hybrid work
- Administrative experience
- Business
Quick apply
9d
Administrative Assistant, Office of Indigenous Engagement and Initiatives
Langara College —Vancouver, BC
- $30.03–$42.04 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
4d
Operations and Administrative Assistant
Pacific Impact Properties Inc. —Burnaby, BC
- From $25 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Hospitality
- Microsoft Excel
- Dental care
- Vision care
Quick apply
9d
Administrative Assistant
GSX Technologies Inc —Burnaby, BC
- $17.85–$32.18 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Google Suite
- Customer service
Quick apply
Administrative Assistant / Executive Assistant ( MUST BE BASED OUT OF VANCOUVER / SURREY )
Ambient Connections Inc —Burnaby, BC
- $20.85–$26.00 an hour
- Part-time
- Social media management
- Microsoft Office
- Construction experience
- Paid time off
- Work from home
Quick apply
8d
Administrative Assistant
BDDM Financial Consultants —Vancouver, BC
- $42,000–$56,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Writing skills
- Disability insurance
- Paid time off
Quick apply
8d
Administrative Assistant (Temporary 12 month contract)
LASIK MD —Surrey, BC
- $22.16–$25.49 an hour
- Temporary
- EMR systems
- Employee assistance program
13d
Agent bilingue, planification des services (Contrat) / Bilingual Service Scheduling Agent (Contract)
Best Buy Canada —Vancouver, BC
- $17.25–$19.85 an hour
- Part-time
- Bilingual
- English
- Dental care
- Flexible schedule
Administrative Assistant
Penney Auto Body —Vancouver, BC
- $18.25–$20.00 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
EXPERIENCED ADMINISTRATIVE ASSISTANT
Vancouver Aboriginal Friendship Centre Society —Vancouver, BC
- $25–$30 an hour
- Temporary
- Communication skills
- Time management
- Dental care
- Paid time off
Quick apply
4d
Administrative Assistant
Back in Motion —North Vancouver, BC
- $19.25 an hour
- Immediate opening
- Microsoft Outlook
- Customer service
- Microsoft Office
Legal Administrative Assistant
Lawson Lundell —Vancouver, BC
- $58,000–$65,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Tuition reimbursement
Quick apply
2d
Administrative Assistant (Mandarin Speaking)
MNP —Vancouver, BC
- $49,000–$67,500 a year
- Microsoft Powerpoint
- Microsoft Excel
- English
3d
Planner/Scheduler
Bird Construction —Richmond, BC
- Full-time
- Travel
2d
Sales Administrative Assistant - Bilingual (Korean and English)
Viva Pharmaceutical Inc —Richmond, BC
- $38,000–$42,000 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Excel
Quick apply
Registration, Records & Scheduling Specialist – CE/TTG
Douglas College —New Westminster, BC
- $28.69–$32.04 an hour
- Part-time
- Hybrid work
- Administrative experience
- Dental care
8h
Administrative Assistant
Medical Rejuvenation Centre —Vancouver, BC
- From $22 an hour
- Part-time
- Customer service
- Administrative experience
- High school diploma or GED
Quick apply
9h
Senior Administrative Assistant - Capital Markets Investment Banking
CIBC —Vancouver, BC
- $60,000–$70,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Communication skills
4h
Administrative Assistant
Adwell Financial Services Inc. —Burnaby, BC
- From $18.25 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- English
Quick apply
1d

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Administrative Assistant

UBC Faculty of Forestry -
Vancouver, BC

Apply Now

Job details

Part-time
$4,139–$4,241 a month

Qualifications

Certified Dental Assistant
Microsoft Office
Administrative experience
High school diploma or GED
Front desk
Communication skills
Time management

Full job description

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Clinic Receptionist (Gr2)

Job Title

Administrative Assistant

Department

Dental Clinic Administration | Faculty of Dentistry

Compensation Range

$4,139.00 - $4,241.00 CAD Monthly

Posting End Date

August 9, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
This role is responsible for supporting the Sleep Apnea Clinic and also for administrative support for the Graduate Pediatric and Orthodontic programs.

This is a .50% FTE position. The incumbent will need to be onsite during clinics on Thursday and Friday with the remainder of hours flexible during the week.

The role looks after recruitment and scheduling of patients, organization of medical and dental letters, assistance with insurance letters and track invoices and payments for the Dental Sleep Medicine patients.

This role supports a highly coordinated model of care which requires integration of medical and dental treatment, documentation, insurance processing, laboratory coordination, and longitudinal follow-up.

Organizational Status
Reports administratively to the Clinic Operations Administrator and takes direction from Dr. Fernanda Almeida. Works closely with other Clinic Receptionists and the Ped/Ortho CDA 4’s. Interacts regularly with patients, students, faculty, and other staff.

Work Performed

1. Clinical Operations

Coordinate the appointments of full oral appliance therapy workflow, including patient’s intake, scheduling, record collection, appliance delivery, and long-term follow-ups.
Review incoming referrals, sleep study reports, and diagnoses to then confirm with the responsible faculty member, Dr. Almeida or Dr. Pliska, that cases are eligible and appropriate for dental management.
Maintain efficient patient flow and ensure that appointments are scheduled timely and appropriately.
Coordinate timelines between the clinic, the treating dentist, and the dental laboratory to support timely appliance fabrication and delivery.

2. Financial Administration

Manage case-specific insurance and pre-authorization processes for oral appliance therapy, including collection and submission of supporting documents to insurance companies.
Guide patients through payment process. Address claim-related questions in a clear and professional manner.
Track invoices, payments, and clinic expenditures related to appliances, laboratory services, and specialized supplies.
Support accurate financial record-keeping, assist with budget monitoring and inventory oversight to maintain uninterrupted clinic operations.
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3. Support for Graduate Pediatrics and Orthodontics Programs

Provides comprehensive administrative support for the Graduate Pediatric Dentistry (GPED) and Graduate Orthodontics (GO) programs.
Coordinates patient scheduling and appointment management for specialty clinics, ensuring efficient utilization of clinical resources and alignment with faculty, student, and program requirements.
Maintains and updates patient waitlists, treatment tracking systems, recall schedules, and program databases.
Coordinates communication between faculty, residents, students, clinical staff, patients, and external healthcare providers regarding appointments, treatment plans, referrals, and program-related matters.
Assists with the preparation, organization, and maintenance of program documentation, reports, correspondence, accreditation materials, and clinic records.
Supports resident and student clinical activities by coordinating patient assignments, treatment scheduling, and administrative workflows.
Tracks and monitors patient treatment progress to support continuity of care and completion of clinical program requirements.
Assists with coordination of sedation, operating room, and specialty clinic schedules, ensuring required documentation, approvals, and patient information are obtained and maintained.
Supports the administration of laboratory cases by tracking submissions, invoices, appliance requests, and related documentation.
Maintains confidential patient, student, and program records in accordance with university policies, privacy legislation, and professional regulatory requirements.
Assists faculty and program coordinators with special projects, quality improvement initiatives, operational planning, and program-related administrative activities.
Provides administrative support for resident onboarding, orientation, scheduling updates, and dissemination of program communications.
Generates reports and statistical information related to clinic utilization, patient activity, scheduling trends, and operational requirements as requested.
Verifies dental insurance eligibility, coordinates pre-determination approvals, and liaises with insurance carriers to ensure patients receive applicable benefits prior to treatment.
Processes and submits dental insurance claim forms; resolves claim discrepancies and follows up on outstanding submissions with insurance carriers.
Allocates and reconciles insurance remittance payments in patient records; communicates with patients and insurance companies to resolve billing discrepancies.
Processes patient payments by cash, cheque, credit card, and direct deposit; issues receipts, reconciles daily transactions, and prepares deposits.
Follows up with patients regarding outstanding balances or returned payments; escalates unresolved accounts for collection as required.
Maintains office supply inventories, restocks clinical forms, sorts and distributes incoming mail, and delivers documentation to relevant UBC departments as required.

Consequence of Error/Judgement
Work is performed under clearly defined guidelines requiring minimum judgment on methods used to perform work. Resolves some problems but refer most to the supervisor. Errors can be corrected but could result in patients not receiving treatment when needed causing angry patients, faculty and students missing valuable clinical instruction time.

Supervision Received

Works under general supervision with general instructions and guidelines. Routine duties are performed without ongoing direction.

Supervision Given

N/A

Minimum Qualifications

High school graduation, plus completion of a Medical or Dental Office Assistant program (including terminology), plus one year of related experience, or an equivalent combination of education and experience.

Experience in a dental clinical setting is required.

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

Prior experience in patient coordination, program support, or clinical reception is required.
Experience working with culturally diverse families.
Excellent organization, multitasking, and time-management abilities.
Comfortable working independently and collaboratively in a fast-paced, patient-centered environment.
Commitment to equity, inclusion, and culturally sensitive communication practices.
Experience in dental or medical insurance billing, preferably in a clinical or academic setting.
Strong knowledge of Canadian dental insurance systems and third-party payment processes.
Familiarity with dental software systems (e.g., Axium) and Microsoft Office.
Strong interpersonal, communication, and problem-solving skills.
High level of attention to detail and the ability to manage confidential information responsibly.

About Us

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world.

Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together?

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at [email protected].

Apply Now

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scheduler jobs in delta, bc

Administrative Assistant

Practice Manager (Legal Administrative Assistant) - Business Law

Administrative Assistant, Office of Indigenous Engagement and Initiatives

Operations and Administrative Assistant

Administrative Assistant

Administrative Assistant / Executive Assistant ( MUST BE BASED OUT OF VANCOUVER / SURREY )

Administrative Assistant

Administrative Assistant (Temporary 12 month contract)

Agent bilingue, planification des services (Contrat) / Bilingual Service Scheduling Agent (Contract)

Administrative Assistant

EXPERIENCED ADMINISTRATIVE ASSISTANT

Administrative Assistant

Legal Administrative Assistant

Administrative Assistant (Mandarin Speaking)

Planner/Scheduler

Sales Administrative Assistant - Bilingual (Korean and English)

Registration, Records & Scheduling Specialist – CE/TTG

Administrative Assistant

Senior Administrative Assistant - Capital Markets Investment Banking

Administrative Assistant

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