Ayr On Administrative assistant Jobs – 48 Openings This Week

Executive Assistant
214 Carson Co. Inc. —Paris, ON
- $55,000–$75,000 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- Organizational skills
- Disability insurance
- Dental care
Quick apply
Bilingual Office Administrator
Cart Connection Canada —Cambridge, ON
- $21–$23 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- English
- Dental care
- Vision care
Quick apply
Executive Assistant
Elby Professional Recruitment Inc —Cambridge, ON
- $70,000–$80,000 a year
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
- Paid time off
Quick apply
Executive Assistant
Kingsley Management Inc —Kitchener, ON
- $70,000–$85,000 a year
- Full-time
- Microsoft Outlook
- Research
- Administrative experience
- Dental care
- Vision care
Quick apply
Medical Office Assistant
Grandriver Family Health —Kitchener, ON
- $19–$21 an hour
- Part-time
- Medical office experience
- Administrative experience
- Organizational skills
Quick apply
12d
Medical Office Assistant – Cardiology Clinic
Grandriver Family Health —Kitchener, ON
- $19–$21 an hour
- Part-time
- Medical office experience
- Administrative experience
- Data entry
Quick apply
12d
Payroll & Office Administrator
Summit Water —Cambridge, ON
- $25–$30 an hour
- Overtime
- Administrative experience
- High school diploma or GED
- Organizational skills
- Designated paid holidays
Quick apply
Office Assistant
Audi Kitchener-Waterloo —Kitchener, ON
- $40,000–$45,000 a year
- Full-time
- Microsoft Office
- Organizational skills
- In-person
- Disability insurance
- Dental care
Quick apply
5d
Office Administrator
SMARTWAY TRAILER RENTALS INC —Paris, ON
- $55,000–$58,000 a year
- Full-time
- Inventory control
- ERP systems
- Microsoft Office
Quick apply
Reception & Administrative Support
Smitty’s Furniture —Kitchener, ON
- $20–$22 an hour
- Full-time
- Microsoft Outlook
- Basic math
- High school diploma or GED
- Dental care
Quick apply
Office Administrator
Weston Forest Group —Paris, ON
- Full-time
- Microsoft Outlook
- Administrative experience
- High school diploma or GED
3d
Office Administrator
Brant Earth Works/ Brant Contracting —Brantford, ON
- $19.55–$28.00 an hour
- Contract
- Google Suite
- Microsoft Outlook
- English
- Flexible schedule
Quick apply
5d
Office and Marketing Administrator
Dean-Lane Contractors —Kitchener, ON
- Full-time
- Marketing
- Microsoft Office
- No university degree
Quick apply
11d
Insurance Customer Service Representative- Office Assistant
Angie DeGroot Desjardins Insurance & Financial Services Agency —Kitchener, ON
- $40,000–$50,000 a year
- Full-time
- English
- High school diploma or GED
- Contracts
Quick apply
Sales & Operations Admin Support
Hauser Company Stores —Waterloo, ON
- $40,000–$50,000 a year
- Full-time
- Customer service
- Microsoft Office
- Data entry
- Store discount
- Dental care
Quick apply
11d
Office Administrator/Bookkeeper
DC Accounting —Kitchener, ON
- $25–$30 an hour
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Tuition reimbursement
Quick apply
1d
Remote Virtual Executive Assistant
Zirtual —Waterloo, ON
- $500–$3,500 a year
- Contract
- Remote
- Spanish
- Google Suite
- Microsoft Outlook
Quick apply
Part-Time Office Administrative Assistant
Touchstone Building Technologies Inc. —Kitchener, ON
- $17.85–$23.00 an hour
- Part-time
- Hybrid work
- Google Suite
- Microsoft Outlook
- Medical office experience
Quick apply
Office Administrator / Service Coordinator
Alliance Elevator Ontario —Brantford, ON
- $19–$22 an hour
- Full-time
- CRM software
- Microsoft Outlook
- Sales
Quick apply
13d
Office Administrator/Receptionist - Part Time
Brantworth Trades Group —Brantford, ON
- $21.97–$22.89 an hour
- Part-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
Quick apply
10d

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Executive Assistant

214 Carson Co. Inc. -
Paris, ON

Quick apply

Job details

Full-time
$55,000–$75,000 a year

Qualifications

Microsoft Outlook
Document preparation
Administrative support experience
Administrative experience
Task prioritization
Report and presentation preparation
Organizational skills
Executive support experience
Phone etiquette
Microsoft Outlook Calendar
Communication skills

Full job description

The Role:
As a member of the executive team, the Executive Assistant is responsible for supporting the Chief Executive Officer and Chief Operating Officer of 214 Carson Co. Inc. In this dynamic, fast-paced role, the Executive Assistant manages executive-level priorities, facilitates communication and handles critical administrative responsibilities with professionalism and discretion. This position requires excellent judgment in a variety of situations, strong attention to detail and organizational skills, clear communication and the ability to anticipate needs while managing multiple priorities and confidential information. This newly created role is likely to evolve over time, through the ability to provide meaningful support across a diverse range of responsibilities and support

The Company:

214 Carson Co. Inc. (214), a trusted, award-winning family-owned real estate development firm based in Southwestern Ontario. 214 is a vertically integrated firm offering efficient and established best practices utilizing our exceptional team of dedicated construction trades, consultants and professionals, while seamlessly complimenting with competent and cost-effective sub-contractors as needed. All of our work is completed under our industry leading quality assurance program with a focus on workmanship, accountability and our stringent safety standards. A safe and accident-free workplace is our primary objective.

Essential Functions:

Executive Scheduling, Communication & Coordination

Calendar and schedule management: Initiate, lead and support the development of the CEO & COO’s calendar using MS Outlook with scheduling of meetings, allocation of sufficient preparation time for meetings, recognizing and anticipating changes and conflicts of schedules, ensuring attendance at priority meetings and events
Mail and correspondence: Sort, filter and process incoming physical and digital mail, flag urgent matters and draft routine responses or follow-up communications
Travel and itinerary planning: Coordinate travel arrangements, including flights, hotels, transportation, itineraries and local logistics
Liaison and communication: Serve as a professional point of contact between the CEO, COO and internal or external stakeholders, ensuring requests and information are routed appropriately

Administrative and Executive Support

Process expense reports, organize receipts and support basic budget tracking and administrative follow-up
Prepare standard reports, presentations, meeting materials, agendas and other executive documents using MS Office
Track action items and deadlines arising from meetings or executive requests, follow up with responsible parties and bring overdue or urgent matters to the CEO & COO's attention.
Support meeting logistics, including room preparation, materials, technology, catering and post-meeting follow-up
Handle confidential and sensitive business information with a high level of discretion and professionalism
Personal tasks to allow the CEO to more easily conduct business, including but not limited to:

o Picking up food (snacks/lunch/dinner) or sundries.

o Booking personal appointments and reservations

Provide executive-level support to members of the senior leadership team as required

Who You Are:

Proven experience as an Executive Assistant, Personal Assistant or in a similar senior administrative support role
High energy, self-motivation, resilience and a collaborative approach
Proficiency in Microsoft Office, specifically Outlook Calendar, Excel, Word and PowerPoint
Strong organizational skills with the ability to prioritize tasks, manage competing deadlines and follow matters through to completion
Clear written and verbal communication skills paired with professional phone etiquette and strong interpersonal judgment
Professional demeanor and demonstrated commitment to maintaining confidentiality and handling sensitive information appropriately
Experience with expense reporting, receipt organization and basic budget tracking
Demonstrated ability to anticipate needs, solve problems independently and adapt quickly in a fast-paced environment
Strong attention to detail and accuracy when preparing correspondence, schedules, reports and executive materials
Ability to work on-site in Paris and provide reliable support during regular business hours, with occasional flexibility when urgent executive or travel matters arise

Join us and connect with something bigger, apply today!

We are an equal opportunity employer of all qualified individuals.

We are committed to fostering an inclusive and welcoming workplace that includes partners with diverse backgrounds and experiences. Accommodations for applicants with disabilities will be made during the recruitment processes. Should you be contacted for an interview, please advise if accommodations are required.

Please note that due to the volume of applicants only those who will be considered for an interview will be contacted. In accordance with Ontario law, all candidates who complete an interview will be notified of our hiring decision within 45 days.

Vacancy Statement

This posting is for a newly created position at our Paris, Ontario Head Office.

Pay: $55,000.00-$75,000.00 per year

Benefits:

Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site gym
On-site parking
Paid time off
RRSP match
Vision care

Experience:

Executive Assistant: 5 years (required)

Location:

Paris, ON (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrative assistant jobs in ayr on

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Medical Office Assistant

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Office Administrator

Office and Marketing Administrator

Insurance Customer Service Representative- Office Assistant

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Office Administrator/Receptionist - Part Time

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