Black Diamond Ab Administrative assistant Jobs – 7 Openings This Week

Office and Accounting Administrator
Banner Environmental Engineering Consultants Ltd. —Diamond Valley, AB
- $22–$30 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
Administrative Support IV
Alberta Health Services —Okotoks, AB
- $28.49–$34.62 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Access
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Office and Accounting Administrator

Banner Environmental Engineering Consultants Ltd. -
Diamond Valley, AB

Quick apply

Job details

Permanent | Full-time
$22–$30 an hour

Qualifications

Microsoft Word
Class 5 Licence
Microsoft Excel
Microsoft Outlook
Accounting software
Filing
Microsoft Office
Administrative experience
Driving
Accounting
QuickBooks
Construction
Business
Bookkeeping
Accounting
Communication skills
Office experience

Full job description

About us

Banner Environmental Engineering Consultants Ltd. is a multi-discipline firm which provides a full range of engineering services in the areas of civil, structural, mechanical, electrical, process, environmental and research engineering. Our firm consists of Engineers and Scientists, and have been active in Professional Engineering in Alberta and Western Canada since 1985.

Job Summary

Banner Environmental Engineering Consultants Ltd. is currently recruiting for a Office and Accounting Administrator to join our team. This will be a full time position based in the firm's office located in Diamond Valley.

The Office & Accounting Administrator plays a central role in supporting daily business operations, providing administrative leadership, and ensuring accurate, timely financial record‑keeping. This role is ideal for a highly organized, detail‑oriented professional who can manage bookkeeping tasks, coordinate office activities, support staff and management, and maintain efficient internal systems.

Key Responsibilities:

Process accounts payable and accounts receivable, including invoice coding, data entry, reconciliation, and payment preparation.
Maintain and update accounting records in QuickBooks (or applicable software), ensuring accuracy and proper documentation.
Manage employee timesheet and employee expense submissions: review, verify, code, and coordinate approvals.
Reconcile bank, credit card, and petty cash accounts monthly.
Assist in preparing weekly financial reports, balance sheets, cash flow updates, and month‑end packages for management.
Track GST, prepare remittances, and assist with year‑end documentation as required.
Coordinate with external accountants, bookkeepers, or auditors to provide required records and financial information.
Manage insurance renewals, including gathering required documentation, coordinating with brokers, updating company records, and ensuring timely submission.
Oversee general office operations, including supplies, mail, filing systems, vendor coordination, and maintaining organized administrative processes.
Maintain staff records, certifications, onboarding documents, and employment files.
Support management with scheduling, meeting preparation, correspondence, and document organization.
Assist in creating, updating, and maintaining company forms, logs, templates, and internal documents.
Serve as the first point of contact for phone calls, visitors, clients, and external partners.
Coordinate travel arrangements, training bookings, and registrations when required.
Oversee fleet management, including tracking vehicle maintenances, registrations, insurance, mileage logs, scheduling service appointments and maintaining accurate fleet records.
Assist with onboarding activities including paperwork, setup coordination, and training tracking
Maintain confidential employee files in compliance with company policy.
Track staff hours, assist with payroll preparation support (timesheets, coding, documentation), and liaise with management for approvals.
Maintain organized digital and physical filing systems for administrative, financial, and regulatory documents.
Support safety and compliance documentation tracking where needed.
Ensure document retention practices are followed according to company procedures

Qualifications / Requirements:

2–5 years of experience in office administration, bookkeeping, or accounting support roles.
Diploma or certification in Business Administration, Accounting, or a related field
Proficiency with QuickBooks Desktop/Online or similar accounting software.
Strong skills in Microsoft Office (Word, Excel, Outlook), digital filing, and record management.
Excellent attention to detail, organization, and ability to manage multiple priorities.
Strong interpersonal skills with the ability to communicate professionally with staff, clients, and vendors.
Construction Experience considered an asset
Ability to multi-task and self motivate
Valid Class 5 Driver’s License, acceptable driving record with 3 years driving experience
Desire to work in a fast-paced, solutions based, Consulting Engineering environment with a focus on personal growth and willing to accept new and challenging assignments.
A positive attitude and ability to work independently and as part of a team.
Excellent communication skills, both verbal and written.

Benefits

Paid Travel Time
Travel and Shift Bonus
Meals and Accommodation Provided
Health Benefits

Job Type:

Full-time

Benefits:

Dental care
Extended health care
On-site gym

Job Types: Full-time, Permanent

Pay: $22.00-$30.00 per hour

Benefits:

Dental care
Extended health care
On-site parking
Paid time off
Vision care

Experience:

Accounting/Bookkeeping: 2 years (preferred)

Work Location: In person

Quick apply

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