Reporting to the Director, Business Excellence and Asset Management, the Manager, Facilities Finance and Business Operations oversees financial, administrative, and operational functions for the Facilities team. This includes managing departmental policies, budgets, purchasing, contract administration, and compliance. The Manager supports strategic planning, leads improvements to budgeting and project intake processes, and ensures accurate reporting for capital and operational activities. They also coordinate internal communications, maintain records and systems (e.g., Workfront, SharePoint, PeopleSoft, Archibus), and act as a liaison with IT and external partners. The role involves preparing reports for senior leadership, supporting year-end financial activities, and ensuring transparency and accuracy in financial data. Due to the confidential nature of the work, the role requires sound judgment and discretion.
What You’ll Be Doing
- Developing, implementing, and monitoring administrative procedures to ensure the efficient operation of the department ensuring compliance with college policies, procedures and legislative/regulatory requirements;
- Identifying and implementing opportunities for process optimization throughout the department. Responsible for management of department document tracking and retrieval system and oversees new capital project files maintaining a central information sharing system for communication in accordance with Sheridan's Records and Information Management Policy;
- Preparing detailed reports and strategic recommendations for senior leadership through complex financial analysis and stakeholder engagement;
- Supporting the Director in developing and monitoring operating and capital budgets for the Facilities department, with oversight of travel expenses, expenditure trends, budget transfers, equipment inventory, contract documentation, and payroll administration. Leads financial reporting for the Facilities department;
- Demonstrating strong financial acumen by proactively tracking and analyzing budget performance throughout the year, identifying risks and opportunities, and ensuring timely corrective actions to maintain fiscal health. Leads the completion of financial reporting;
- Responsible for overseeing the system administration in the department for a number of systems including adding and removing users, requesting or changing access and setting up new projects;
- Overseeing timelines, tracking work requirements and manages a number of projects to ensure items are completed on time;
- Optimizing staff performance and building professional capacity through effective recruiting, selection, development, mentoring/coaching, workflow/goal setting, ongoing performance management and evaluation;
- Responsible for the maintenance and coordination of the Facilities web pages and ensures forms, policies and procedures are current;
- Participating in other related duties and activities as required including providing expertise and advice to staff responsible for special projects & initiatives and representing the Department and contributing to Collegewide committees;
- Performing other related duties as assigned.
About You
You have highly developed, innovative leadership experience, including a successful track record in change leadership and service excellence.
You have experience and ability to successfully manage several projects simultaneously.
You utilize change management principles, processes, and tools to drive behavioural, financial and operational results and you make communication a priority for change initiatives.
You utilize data analytics to better understand stakeholder needs and understand budget development and management.
You have a comprehensive understanding of bid and tendering processes related to maintenance and capital improvements.
You have a successful track record in reliability and continuously improving facilities operations and maintenance to be customer focused and in driving service excellence.
You have superior customer service orientation, are a visionary and have thought leadership and creative problem-solving ability to positively challenges the status quo.
The successful candidate will also meet the following qualifications:
- 4-year Bachelor’s degree in Finance, Accounting, Business, Project Management, Operations Management, Public Administration, Office Administration or a related field;
- 7 years in-depth experience as a senior practitioner, technical advisor, or consultant/supervisor; 5 years of progressive accounting and business services leadership experience, preferably in a public sector environment (equivalency will be considered);
- A professional designation in Accounting will be considered an asset (i.e. Chartered Professional Accountant; Chartered Accountant/Certified Management Accountant/Certified General Accountant);
- Project Management Professional, Learn/Six Sigma, Business Process Management is desired;
- Budgeting, financial forecasting, Business Process Management, Microsoft Office is required;
- Questica, PeopleSoft, Millenium, Archibus training, SharePoint training, project management courses, CMMS (Archibus) or CSM training is desired;
- Demonstrated skill in quantitative financial analysis and use of financial software data tools to maintain financial models, forecasts and automated financial reports is required.
Who We Are
Every member of the Sheridan community is passionate about the transformational role we play in people’s lives. Our strategic plan, Sheridan 2027: Forging the Future (https://www.sheridancollege.ca/sheridan2027), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity, and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community.
- For more information, visit: Why Work at Sheridan
Other Details
Department: Facilities & Sustainable Infrastructure
Primary Work/Campus Location: Trafalgar (may be assigned activities at any Sheridan campus)
Work Categorization: Hybrid Position | On-site 3 days/week
Reference #: J0526-0849
Employee Group: Administrative
Payband: NM
Salary Range: $101,037 - $126,295.44
Application Details: This is a temporary position that will continue until February 24, 2028
Type of Vacancy: This is a replacement position to cover a leave
Application Deadline: July 2, 2026
First Nations peoples have lived on this part of Turtle Island for millennia, stewarding the land, the water and all that contributes to life in this region. Today, the culture and presence of First Nations, Inuit and Metis peoples enrich the lands and people of this territory.
Over two centuries ago, the Mississauga people welcomed settlers to this territory, providing sustenance and engaging in trade and commerce. Between 1781 to 1820, eight treaties were signed with the Mississaugas of the Credit First Nation who opened their territory to settlement. Today, Sheridan campuses are located on Treaty 14, also known as the Head of the Lake Purchase of 1806 and Treaty 22 and 23 of 1820.
Treaty history is foundational, and it is our collective responsibility to honour the land, as we honour and respect those who have gone before us, those who are here and those who have yet to come. We are grateful for the opportunity to be learning, working and thriving on this land, and we commit to learn the truth and be active in the process of reconciliation.
Sheridan values the diverse and intersectional identities of its students, faculty, and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity, anti-racism, and inclusion. As such, we encourage applications from qualified candidates who have been historically disadvantaged and marginalized, including those who identify as First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.
Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation, please contact Human Resources.
You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.
