Alberta Office and operations coordinator Jobs – 606 Openings This Week

Proposal Coordinator
Forbes Bros. Group of Companies —Edmonton, AB
- $68,000–$75,000 a year
- Overtime
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
Human Resources Coordinator
Confidential —Stand Off, AB
- From $27 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Quick apply
Dispatch, Logistics & Cross-Border Permits Coordinator
Guys Freightways Ltd. —Blackfalds, AB
- Full-time
- Customer service
- Dry van
- Microsoft Office
- Commuter benefits
- Disability insurance
Quick apply
Dispatch, Logistics & Cross-Border Permits Coordinator
Guys Freightways Ltd. —Red Deer, AB
- Full-time
- Customer service
- Dry van
- Microsoft Office
- Commuter benefits
- Disability insurance
Quick apply
Dispatch, Logistics & Cross-Border Permits Coordinator
Guys Freightways Ltd. —Red Deer County, AB
- Full-time
- Customer service
- Dry van
- Microsoft Office
- Commuter benefits
- Disability insurance
Quick apply
Dispatch, Logistics & Cross-Border Permits Coordinator
Guys Freightways Ltd. —Red Deer County, AB
- Full-time
- Customer service
- Dry van
- Microsoft Office
- Commuter benefits
- Disability insurance
Quick apply
Finance and Administrative Coordinator
Foothills Country Hospice Society —Foothills, AB
- From $24 an hour
- Part-time
- Microsoft Office
- Administrative experience
- QuickBooks
Quick apply
Logistics Operations Coordinator
Pinch Flatbed —Leduc, AB
- From $31 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Forklift
- Microsoft Office
- Paid time off
Quick apply
HSE Field Safety Coordinator
H2OIL ENERGY —Grande Prairie, AB
- $80,000–$110,000 a year
- Weekends as needed
- Microsoft Office
- First Aid Certification
- Travel
- Dental care
- Vision care
Quick apply
Health & Safety Coordinator
Jayco Builders Inc —Bow Island, AB
- $28–$40 an hour
- Overtime
- CPR Certification
- English
- Microsoft Office
- Dental care
Quick apply
9d
Dental Administrator / Treatment Coordinator
Granada Dental —Sherwood Park, AB
- From $30 an hour
- Full-time
- High school diploma or GED
- Bachelor's
- In-person
- Dental care
Quick apply
QC Administrator - NDE
Academy Fabricators Group LP —Onoway, AB
- Full-time
- Microsoft Office
- High school diploma or GED
- Organizational skills
- Wellness program
- Disability insurance
Quick apply
Coordinator, Compliance
Applied Pharmaceutical Innovation —Edmonton, AB
- $74,750–$97,750 a year
- Full-time
- Engineering
- Master's degree
- Bachelor's
- Dental care
- Paid time off
Operations Coordinator
SFL Trucking Ltd —Lethbridge, AB
- $55,000–$80,000 a year
- Full-time
- Microsoft Word
- Google Suite
- English
- Dental care
- Paid time off
Quick apply
Early Learning Childcare Program Coordinator
Robertson College —Edmonton, AB
- $54,000–$63,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Childcare
- Disability insurance
- Dental care
Quick apply
Commercial Execution Specialist
AMGAS Services Inc —Rocky View, AB
- Full-time
- Sales
- Microsoft Office
- Organizational skills
- Disability insurance
- Dental care
Quick apply
Customer Service Coordinator
Ocean Mechanical Inc. —Calgary, AB
- From $23 an hour
- Full-time
- Google Suite
- Customer service
- High school diploma or GED
- Paid time off
Quick apply
Logistics and Yard Coordinator
Nelson Lumber Company Ltd. —Grande Prairie, AB
- Overtime
- ERP systems
- English
- Forklift
- Disability insurance
- Dental care
Quick apply
Operations Coordinator
Applus+ —Fort McMurray, AB
- Overtime
- Microsoft Office
- Analysis skills
- Travel
5d
Staffing Coordinator
B2Gold Corp. —Edmonton, AB
- Sales
- Microsoft Office
- Administrative experience
9d

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Proposal Coordinator

Forbes Bros. Group of Companies -
Edmonton, AB

Quick apply

Job details

Permanent | Full-time
$68,000–$75,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Marketing
Post-secondary education
Visio
English
Microsoft Office
SharePoint
Computer skills
Proofreading
Document management
Business
Adobe Acrobat
Construction estimating
Time management

Full job description

Full-Time | Permanent | Edmonton, AB | Hybrid
Monday–Friday | 8:00 AM – 4:30 PM

Position Summary

Forbes Bros. Group of Companies is seeking an experienced Proposal Coordinator to support the development, coordination, and submission of high-quality, compliant, and competitive proposals for utility infrastructure construction projects.

This is a deadline-driven proposal coordination role requiring strong computer skills, document control, writing, editing, formatting, and coordination with operations and technical teams. The successful candidate will be responsible for managing proposal documents, coordinating internal inputs, maintaining proposal content, monitoring bid portals, and ensuring submissions are accurate, complete, and delivered on time.

This is not a general marketing coordinator role. The primary focus is proposal coordination, bid support, document production, and submission management.

Key Responsibilities

Coordinate RFQs, RFPs, RFIs, tenders, prequalification packages, and other client submissions from initiation through final submission.
Review client requirements, submission instructions, addenda, forms, schedules, and compliance requirements.
Develop proposal schedules, track deliverables, follow up with contributors, and ensure deadlines are met.
Work directly with operations, estimating, project teams, HR, safety, quality, and other internal stakeholders to gather required proposal content.
Write, edit, format, and proof proposal materials for clarity, consistency, accuracy, grammar, structure, and compliance.
Prepare and maintain proposal documents using Microsoft Office, Adobe Acrobat, SharePoint, and other internal systems.
Manage shared proposal inboxes, bid portals, and client submission platforms.
Maintain and update proposal content libraries, including:
Project profiles
Staff resumes
Corporate experience summaries
Standard proposal language
Templates, forms, and supporting documents
Support CRM data entry and maintenance, where required.
Track opportunities, deadlines, submissions, and follow-up items.
Coordinate final quality checks to ensure submissions are complete, accurate, properly formatted, and submitted on time.
Maintain strong document control practices and ensure proposal files are organized and accessible.
Support the preparation of presentations, capability statements, and other business development materials directly related to proposals and pursuits.
Communicate professionally with internal stakeholders to obtain information, resolve gaps, and keep submissions moving.
Support client-driven deadlines, including overtime when required to meet submission timelines.

Required Experience

Minimum 3–5 years of experience in a proposal coordinator, bid coordinator, or similar proposal-focused role.
Experience coordinating formal submissions, including RFQs, RFPs, tenders, prequalification packages, or client bid responses.
Experience working in a construction, engineering, infrastructure, utility, industrial, or related technical environment is strongly preferred.
Strong experience preparing, editing, formatting, and submitting professional business documents.
Experience working directly with operations, estimating, project teams, or technical subject matter experts.
Experience managing multiple concurrent deadlines in a fast-paced, client-driven environment.
CRM experience is considered an asset but is not required.

Skills & Qualifications

Strong computer skills and advanced proficiency with:
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Adobe Acrobat
SharePoint
Experience using shared inboxes, bid portals, document management systems, and online submission platforms.
Strong writing, editing, proofreading, and document formatting skills.
Strong attention to detail and ability to identify gaps, inconsistencies, and compliance issues.
Ability to organize information clearly and produce polished, professional documents.
Strong coordination skills with the ability to follow up, manage competing priorities, and keep contributors accountable to deadlines.
Ability to communicate directly and professionally with operations and technical teams.
Strong judgment, discretion, and ability to work with confidential and deadline-sensitive information.
Ability to work independently with minimal supervision while escalating issues when required.
Post-secondary education in business administration, communications, marketing, construction management, project management, or a related field is considered an asset.

Additional Requirements

Ability to work in a fast-paced, deadline-driven environment.
Ability to manage multiple proposals and priorities at the same time.
Availability to work overtime when required to support client-driven proposal deadlines.
Strong organizational and time management skills.
Professional communication standards and strong document quality control.
Ability to work in a hybrid work environment and attend the Edmonton office as required.

Compensation & Benefits

Forbes Bros. Group of Companies offers a competitive compensation package, including:

Competitive salary
Health, dental, and vision benefits
Company pension program
Paid vacation and PTO
Employee assistance program
Disability and life insurance
Company laptop and phone
Hybrid work model
On-site parking
Opportunities for growth and development

Company Overview

Forbes Bros. Group of Companies is a North American leader in utility infrastructure construction, specializing in transmission, distribution, and substation projects. The company operates across Canada and the United States with a focus on safety, execution, accountability, and long-term growth.

Pay: $68,000.00-$75,000.00 per year

Benefits:

Company pension
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Vision care

Application question(s):

How many years of experience do you have in a proposal coordinator, bid coordinator, tender coordinator, or similar proposal-focused role?
Have you directly coordinated formal RFQs, RFPs, tenders, prequalification packages, or client bid submissions from start to finish?
Do you have experience working in a construction, engineering, infrastructure, utility, industrial, or similar technical environment?
What is your level of proficiency with with tools such as - Microsoft Office, Adobe Suite, SharePoint (provide a rating between 1 and 10).
Are you primarily interested in proposal coordination, bid support, document production, and submission management?

Work Location: In person

Quick apply

Refine Your Search

office and operations coordinator jobs in alberta

Proposal Coordinator

Human Resources Coordinator

Dispatch, Logistics & Cross-Border Permits Coordinator

Dispatch, Logistics & Cross-Border Permits Coordinator

Dispatch, Logistics & Cross-Border Permits Coordinator

Dispatch, Logistics & Cross-Border Permits Coordinator

Finance and Administrative Coordinator

Logistics Operations Coordinator

HSE Field Safety Coordinator

Health & Safety Coordinator

Dental Administrator / Treatment Coordinator

QC Administrator - NDE

Coordinator, Compliance

Operations Coordinator

Early Learning Childcare Program Coordinator

Commercial Execution Specialist

Customer Service Coordinator

Logistics and Yard Coordinator

Operations Coordinator

Staffing Coordinator

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