Glace Bay, Ns Administrative Jobs – 19 Openings This Week

Office and Loans Administrator
Coastal Business CBDC —Sydney, NS
- $48,000–$55,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
8d
Clerk
NR Consulting LLC —New Waterford, NS
- $17 an hour
- Contract
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
19h
Senior Administrative Assistant
Doane Grant Thornton —Sydney, NS
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Project Administrator - Cape Breton Regional Health
Lindsay Construction —Sydney, NS
- Full-time
- Microsoft Office
- No university degree
- Computer skills
- Flexible schedule
Quick apply
13d
Administrative Assistant
Doane Grant Thornton —Sydney, NS
- Full-time
- Microsoft Office
- Administrative experience
- Data entry
23h
Administrative Assistant (Secretary 1)
Province of Nova Scotia —Sydney, NS
- $3,357.40–$3,696.78 a month
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
1d
HSE Administrator
Cahill —Sydney, NS
- Full-time
- Microsoft Office
- Organizational skills
- Business
CCR-Care Coordinator
Lifemark Health Group —Sydney, NS
- Part-time
- High school diploma or GED
- Data entry
- Computer skills
Quick apply
Regional Manager of In.Business
Cape Breton University —Sydney, NS
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
7d
Test Administrator
Pearson —Sydney, NS
- From $17.75 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Receptionist - Optometrist assistant
Groupe Vision New Look Inc —Membertou, NS
- Full-time
- Customer service
- Organizational skills
- Phone etiquette
Quick apply
7d
CBMC, Director of Student and Resident Affairs
Cape Breton University —Sydney, NS
- Full-time
- Master's degree
- Project management
- Education
6d
Front Desk Agent/Night Auditor
Park inn by Radisson Sydney —Sydney, NS
- $16.75 an hour
- Temporary
- Hospitality
- Google Suite
- Customer service
Quick apply
2d
Executive Assistant to the CEO / Founder
Kantoko —Sydney, NS
- Full-time
- Hybrid work
- Communication skills
10h

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Clerk
NR Consulting LLC —New Waterford, NS
Support the digitization project by sorting files, shredding unnecessary documents, and reorganizing records into filing cabinets. Pay Rate:* CAD $17.00/hour.
$17 an hour
Quick apply
19h
Office and Loans Administrator
Coastal Business CBDC —Sydney, NS
. Valid drivers license and reliable vehicle is required. . Familiarity with small business financing, community economic development programs, or government-…
$48,000–$55,000 a year
Quick apply
8d

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Experienced Dental Admin / Front Desk
Scougog Dental- Port Perry —Port Perry, ON
Handle administrative tasks such as filing, data entry, and correspondence. Manage multi-line phone systems to schedule appointments, answer inquiries, and…
From $28 an hour
Quick apply
10d
Experienced Dental Admin / Front Desk
Scougog Dental- Port Perry —Uxbridge, ON
Handle administrative tasks such as filing, data entry, and correspondence. Manage multi-line phone systems to schedule appointments, answer inquiries, and…
From $28 an hour
Quick apply
10d

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Office and Loans Administrator

Coastal Business CBDC
Sydney, NS

Quick apply

Job details

Full-time
$48,000–$55,000 a year
8 days ago

Qualifications

Microsoft Word
French
Microsoft Excel
Microsoft Outlook
Financial auditing
Filing
English
Microsoft Office
Finance
Administrative experience
Organizational skills
Business
Accounting
Communication skills

Full job description

Employer: Coastal Business – Community Business Development Corporation (CBDC)

Title: Office & Loans Administrator

Position: Full Time, Permanent

Hours of Work: Monday – Friday, 8:30AM – 4:30PM

Job Location: In-person, on-site in Sydney, Nova Scotia. Occasional travel for committee meetings or events is required.

Proposed Start Date: As soon as possible

Salary: Annual salary range of $48,000 - $55,000 – negotiable based on commensurate knowledge and experience.

Benefit Package: Paid vacation starting at two (2) weeks, fifteen (15) paid sick days, paid holidays, pension plan, cost-shared medical, dental, long-term disability, and life insurance benefits are available!

Application Deadline: July 23rd, 2026, at 11:59PM AST, or until the position has been filled.

Coastal Business CBDC is recruiting a motivated and detail-oriented Office & Loans Administrator who will play a key role in supporting local entrepreneurs through effective loan administration and client service.

Community Business Development Corporations (CBDCs) are community-based, not-for-profit organizations that support the growth and success of small businesses and entrepreneurs across Atlantic Canada. CBDCs provide financing, business counselling, training, and advisory services to help individuals start, expand, or modernize their businesses. Through a network of local offices, CBDCs work closely with communities to promote entrepreneurship, create employment opportunities, and strengthen rural economies.

Reporting to the Executive Director, the Office & Loans Administrator supports the lending team by coordinating loan documentation, maintaining accurate records, and assisting with loan administration and reporting. This position provides front-line client service, guides applicants through documentation requirements, and supports outreach activities that promote CBDC programs. Through strong organization and attention to detail, the Office & Loans Administrator helps ensure efficient operations, compliance, and exceptional customer service to local entrepreneurs and businesses.

Core Accountabilities:

Loan Administration

. Manage and maintain loan files to ensure compliance with CBDC policies and audit standards.

. Coordinate the collection and verification of financial statements, business plans, credit reports, security documentation, and identification.

. Assist loan officers with the preparation and processing of loan documentation while maintaining accurate records within loan management and CRM systems.

. Monitor loan conditions, disbursements, renewals, and annual reviews to ensure deadlines and requirements are met.

. Support loan officers through research, file preparation, and proactive client follow-up.

Client & Community Support

. Deliver exceptional front-line service as the first point of contact for loan applicants and inquiries.

. Guide clients through application requirements and documentation to support successful submissions.

. Assist with community outreach initiatives, workshops, and promotional events that highlight CBDC programs and services.

. Create a professional and welcoming experience for all clients and visitors.

Office Administration

. Manage reception operations including phone, email, and in-person inquiries.

. Maintain organized office systems, supplies, and equipment to ensure smooth daily operations.

. Prepare meeting materials, agendas, and minutes for committee meetings.

. Manage filing systems and digital records to ensure efficient document retrieval.

. Assist with basic financial administration including payment processing, deposits, and basic reconciliations.

Reporting & Compliance

. Assist with loan portfolio reporting, performance tracking, and delinquency monitoring.

. Ensure adherence to privacy legislation, lending policies, and funding partner requirements.

. Maintain accurate documentation to support audits, reviews, and program reporting.

. Perform other administrative duties as required.

Qualifications:

Education & Experience

. Diploma or degree in Business Administration, Finance, Accounting, Office Administration, or a related field, or an equivalent combination of education and relevant experience is required.

. Experience in a similar office setting is preferred.

. Fluency in English is required; ability to speak and read French is considered a strong asset.

. Familiarity with small business financing, community economic development programs, or government- funded programs is beneficial.

. Knowledge of basic bookkeeping or financial administration practices is considered an asset.

Skills & Competencies

. Strong organizational skills with exceptional attention to detail and accuracy.

. Excellent communication and interpersonal skills with the ability to provide professional client service.

. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and Teams) and comfort learning and using database or CRM systems.

. Ability to manage multiple priorities and meet deadlines.

. Strong problem-solving skills and the ability to take initiative when supporting operational needs.

. High level of discretion and professionalism when handling confidential financial and personal information.

. Ability to work both independently and collaboratively within a team environment.

. Strong record-keeping and documentation management skills.

. Ability to build positive relationships with clients, community partners, stakeholders, and colleagues.

. Able to provide a clear criminal record.

. Valid drivers license and reliable vehicle is required.

We thank you for your interest, however only those chosen for an interview will be contacted.

If interested in this opportunity, please forward a resume and cover letter

Failure to submit the correct documents will result in an invalid application.

Please note that this position is open to Canadian Citizens or Permanent Residents only and will remain open until filled. Applicants will be reviewed in two-week windows.

Pay: $48,000.00-$55,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

administrative jobs in glace bay, ns

Office and Loans Administrator

Clerk

Senior Administrative Assistant

Project Administrator - Cape Breton Regional Health

Administrative Assistant

Administrative Assistant (Secretary 1)

HSE Administrator

CCR-Care Coordinator

Regional Manager of In.Business

Test Administrator

Receptionist - Optometrist assistant

CBMC, Director of Student and Resident Affairs

Front Desk Agent/Night Auditor

Executive Assistant to the CEO / Founder

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