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Surface Rights Notification Clerk

Ministry of Energy and Mines -
Greater Sudbury, ON

Apply Now

Job details

Permanent
$29.53–$34.75 an hour
1 day ago

Qualifications

Bilingual
French
Customer service
Filing
English
Databases
Administrative experience
Analysis skills
Records management
Communication skills

Full job description

Back to search results

Apply By: Friday, August 7, 2026 11:59 pm EDT

Surface Rights Notification Clerk

Job ID:

246932

Posting status:

Open

Organization:

Ministry of Energy and Mines

Division:

Mines and Minerals Regulation

City:

Sudbury

Position(s) language:

English

Job term:

1 Permanent

Job code:

10OAD - Office Administration 10

Salary:

$29.53 - $34.75 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Build Your Career Where Opportunity Meets Purpose — Join the Ministry of Energy and Mines in Sudbury!

Are you passionate about land administration, research, and providing exceptional customer service? Do you enjoy solving complex information and working with detailed records and legislation? The Ministry of Energy and Mines is seeking a Surface Rights Notification Clerk to support the responsible administration of Ontario's mining lands and mineral resources.

Why Join Us?

At the Ministry of Energy and Mines, you'll play an important role in supporting the responsible management of Ontario's mineral resources while working alongside dedicated professionals in a collaborative environment. Located in Sudbury, Ontario, you'll enjoy a rewarding career in a vibrant northern community known for its natural beauty, outdoor recreation, and exceptional quality of life.

About the job

As the Surface Rights Notification Clerk, your typical day will be ensuring compliance with the Mining Act by identifying surface rights owners, conducting land title research, maintaining critical records, and providing information to stakeholders across Ontario. In this dynamic role, you will:

Research and verify land ownership information.
Administer surface rights notification processes.
Maintain and manage records and information systems.
Conduct land title investigations.
Respond to inquiries from clients, stakeholders, the public, and internal staff.
Provide client service and stakeholder support.

What you bring to the team

Communication and customer service skills:

Oral communication skills to explain and interpret legislation, policies, and procedures.
Ability to prepare, review, and maintain correspondence, records, and administrative documentation while ensuring accuracy, completeness, and compliance with established procedures.
Ability to provide professional, responsive client service to a diverse range of stakeholders.
Tact and diplomacy when responding to inquiries and resolving issues.

Administrative knowledge and skills:

Experience using databases, spreadsheets, electronic filing systems, email, and word processing applications to manage information and support business operations.
Demonstrated ability to maintain, track, verify, and retrieve records while ensuring data accuracy, integrity, and compliance.
Knowledge of records management, privacy, and information security practices, including handling sensitive information, maintaining confidential records, and applying appropriate retention and filing procedures.

Organization and attention to detail:

Ability to manage multiple priorities and meet strict timelines.
Accuracy and attention to detail when reviewing records and maintaining data integrity.
Ability to manage multiple tasks, maintain detailed documentation, prepare correspondence, and support the efficient delivery of program and operational services.

Research and analytical skills:

Demonstrated ability to research, review and assess complex records and documents, identify key information, and ensure accuracy and completeness.
Analytical and critical-thinking skills to identify issues and determine appropriate actions.

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

diversity, equity and inclusion initiatives
accessibility
Anti-Racism Policy

What we offer

The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:

a career that can grow across ministries and job functions
flexible learning and developmental opportunities, including education and mentorship programs
many employee networks offering support for and education about underrepresented groups

This role comes with a comprehensive compensation and benefits package that includes:

a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
group health, dental, life and disability benefits
a range of vacation and leave options
an Employee and Family Assistance Program, which provides confidential counseling services

Additional information:

Apply by:

Friday, August 7, 2026 11:59 pm EDT

Position details:

1 English Permanent - Full Time, 933 Ramsey Lake Rd, Sudbury, North Region

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3

Category:

Administrative and Support Services

Posted on:

Thursday, July 23, 2026

How to apply:

You must apply online.

Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

Read the job description to make sure you understand this job.

OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together

Apply Now

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Surface Rights Notification Clerk

About the job

What you bring to the team

Communication and customer service skills:

Administrative knowledge and skills:

Organization and attention to detail:

Research and analytical skills:

Don't meet every qualification?

How we support diversity, inclusion and accessibility

What we offer

Additional information:

How to apply: