Nova Scotia Lineperson Jobs – 752 Openings This Week

Office Manager
Port to Port Immigration Services Inc —Halifax, NS
- $65,000–$80,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Project management
- Profit sharing
- Dental care
Quick apply
2d
Portfolio Associate
Owens MacFadyen Group —Halifax, NS
- From $60,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Finance
- Wellness program
- Disability insurance
Quick apply
8d
Front of House Manager
West Social —Oxford, NS
- $23–$25 an hour
- Immediate opening
- Serving
- Customer service
- Restaurant management
Quick apply
Customer Service Representative
AA Munro Insurance Brokers —Greenwich, NS
- $45,000–$55,000 a year
- Full-time
- Sales
- Customer service
- Microsoft Office
- Paid time off
Quick apply
9d
Solar Lead Setter
JC Power Solutions —Halifax, NS
- $40,000–$120,000 a year
- Full-time
- CRM software
- Sales
- Salesforce
- Flexible schedule
Quick apply
5h
Business Development Manager - Personal Lines
Munn Insurance Limited —Dartmouth, NS
- Full-time
- Hybrid work
- Sales
- English
- Business development
- Disability insurance
- Dental care
11h
Truck & Transport Technician
MacKay’s Truck & Trailer Center —Truro, NS
- $43,000–$82,000 a year
- Full-time
- Mechanic experience
- Maintenance
- In-person
- Dental care
- Paid time off
Quick apply
Licensed Real Estate Assistant
Domus Realty —Halifax, NS
- From $60,000 a year
- Full-time
- Customer service
- Administrative experience
- Travel
Quick apply
14d
Home Comfort Advisor
Greenfoot Energy Solutions Inc. —Sydney, NS
- $50,000–$90,000 a year
- Full-time
- Sales
- Salesforce
- HVAC
- Store discount
- Dental care
Quick apply
Corporate Sales Representative
Eassons Transportation Group —Coldbrook, NS
- Full-time
- Sales
- Microsoft Office
- Presentation skills
- Disability insurance
- Dental care
Quick apply
Red Seal HVAC Technician - Halifax, NS
Firefly Solar Inc. —Halifax, NS
- $47–$60 an hour
- Overtime
- Heavy lifting
- Customer service
- HVAC
Quick apply
3d
Machine Operator/Labourer
Town of Antigonish —Antigonish, NS
- $32.13–$33.50 an hour
- Temporary
- High school diploma or GED
- First Aid Certification
- In-person
Quick apply
Professional Engineer (P.Eng.) — Product Development & Engineering
Outdoor-Fit Exercise Systems —Dartmouth, NS
- $75,000–$90,000 a year
- Full-time
- CAD
- Mechanical knowledge
- Profit sharing
- Dental care
Quick apply
8d
School Bus Driver
Southland Transportation —Dartmouth, NS
- $24.67 an hour
- Part-time
- Customer service
- English
- Working with children
- Life insurance
Quick apply
Landscaping Laborer
Truro Landscaping —Truro, NS
- $19.50–$20.00 an hour
- Full-time
- Maintenance
- English
- Organizational skills
- Store discount
Quick apply
Machinist / Millwright – Custom & Repair Work
Metal District Fabrication —Dartmouth, NS
- $25–$32 an hour
- Overtime
- Welding
- In-person
- Mechanical knowledge
- Dental care
- Paid time off
Quick apply
Inside Sales Representative
Goodfellow Inc. —Dartmouth, NS
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
8d
Service Advisor
Full Throttle Power Sports —Dartmouth, NS
- From $48,683 a year
- Full-time
- CRM software
- Sales
- Customer service
- Store discount
- Disability insurance
Quick apply
Facility and Care Manager
GEM Health Care Group —Canso, NS
- Full-time
- Management
- Maintenance
- Bachelor's
Quick apply
Outside Sales Representative
McFadden's Hardwood & Hardware Inc —Dartmouth, NS
- $70,000–$75,000 a year
- Full-time
- Sales
- Presentation skills
- Negotiation
Quick apply

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Office Manager

Port to Port Immigration Services Inc
Halifax, NS

Quick apply

Job details

Permanent | Full-time
$65,000–$80,000 a year
2 days ago

Qualifications

Microsoft Office
Administrative experience
Project management
Organizational skills
Office management
Microsoft Outlook Calendar
Communication skills

Full job description

THE COMPANY

Port to Port Immigration Services Inc. is a Halifax-based B2B immigration consulting firm specializing in Labour Market Impact Assessments (LMIAs), the Temporary Foreign Worker Program, employer-driven immigration solutions, international mobility, and other work permit pathways. We support approximately 70 employer-clients across the seafood, healthcare, hospitality, agriculture, and skilled trades sectors, helping them navigate complex regulatory processes to build and retain their workforce.

About the Role

We're looking for an organized, detail-oriented Office Manager to keep our day-to-day operations running smoothly. This role sits at the center of our office — managing client files, safeguarding sensitive personal and employer data, coordinating internal meetings, and administering staff scheduling. A key focus of this role is driving strong internal project and process management so that candidates move through the immigration pipeline efficiently and arrive at their workplace on time, keeping our employer-clients' staffing needs on track. You'll work closely with our consultants and leadership team to make sure the firm's operations are efficient, compliant, and dependable.

## Key Responsibilities

**Candidate Mobilization & Process Management**

- Oversee internal project management of each case's timeline, from application submission through to the candidate's arrival at the employer's workplace.
- Track key milestones and dependencies across the immigration process, proactively identifying and resolving bottlenecks that could delay a candidate's start date.
- Coordinate between consultants, employer-clients, and candidates to confirm travel, documentation, and arrival logistics are aligned with the partner employer timelines.
- Maintain and continuously improve internal process management tools and workflows (trackers, checklists, status dashboards) to standardize and speed up case progression
- Provide regular status updates to leadership and employer-clients on candidate pipeline timing and any at-risk arrivals.

**File & Records Management**

- Create, organize, and maintain client and case files (physical and digital), ensuring consistent naming conventions and version control.
- Track document intake, completeness, and retention/disposal schedules in line with firm policy and regulatory requirements.
- Support consultants by retrieving, updating, and archiving case documentation as files move through the immigration process.

**Data & Privacy**
- Ensure day-to-day handling of client, applicant, and employer information complies with PIPEDA and applicable Nova Scotia privacy requirements.
- Maintain secure storage and access controls for sensitive personal and immigration records, both digital and paper-based.
- Monitor and log data access, sharing, and retention practices; flag potential privacy issues to leadership.
- Assist in maintaining and updating internal privacy policies and procedures as the firm grows.

**Meetings & Internal Coordination**
- Schedule, prepare agendas for, and coordinate logistics for weekly team meetings.
- Take and distribute meeting minutes, track action items, and follow up to ensure completion.
- Serve as a point of contact between consultants, leadership, and external partners for scheduling needs.

**Scheduling & Staff Administration**
- Manage the team calendar for vacations, flex work days, and statutory holidays.
- Track and reconcile time-off requests against firm policy and staffing needs, flagging conflicts proactively.
- Maintain an up-to-date master schedule accessible to staff and leadership.

**General Office Operations**
- Order and manage office supplies and equipment.
- Support onboarding logistics for new hires (workstation setup, file system access, etc.)
- Assist leadership with ad hoc administrative projects as needed

## Qualifications

- 2+ years of experience in an office management, administrative coordinator, or executive assistant role, ideally in a professional services, legal, or regulated environment.
- Demonstrated project management or process management skills, with the ability to track multiple timelines simultaneously and keep cases moving toward deadlines.
- Familiarity with privacy legislation (PIPEDA or similar) is a strong asset; willingness to learn required.
- Excellent organizational skills with high attention to detail, especially when handling confidential information.
- Strong written and verbal communication skills.
- Comfortable working with both digital file systems and traditional paper records
- Proficiency with common office software (Microsoft Office/Google Workspace, calendar and scheduling tools).
- Discretion and sound judgment when handling sensitive client and employee data.

## What We Offer

- The opportunity to be a core part of a growing immigration consulting firm with a diverse, national client base.
- A collaborative, close-knit team environment.
- Exposure to the operational side of a regulated professional practice.

- RRSP Retirement Savings Plan.

- Profit Sharing Bonus.

- Flex Work Schedules

- 2 Remote Work Weeks Per Year

- Extended Health and Dental Coverage

---

Pay: $65,000.00-$80,000.00 per year

Benefits:

Dental care
Extended health care
Paid time off

Work Location: In person

Quick apply

Refine Your Search

lineperson jobs in nova scotia

Office Manager

Portfolio Associate

Front of House Manager

Customer Service Representative

Solar Lead Setter

Business Development Manager - Personal Lines

Truck & Transport Technician

Licensed Real Estate Assistant

Home Comfort Advisor

Corporate Sales Representative

Red Seal HVAC Technician - Halifax, NS

Machine Operator/Labourer

Professional Engineer (P.Eng.) — Product Development & Engineering

School Bus Driver

Landscaping Laborer

Machinist / Millwright – Custom & Repair Work

Inside Sales Representative

Service Advisor

Facility and Care Manager

Outside Sales Representative

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