nova scotia records management Jobs – 18 Openings This Week

Payroll & Benefits Clerk
Mi'Kmaw Family and Children's Services of Nova Scotia —Shubenacadie, NS
- $48,929.40–$70,675.80 a year
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
Administrative Coordinator, Special Needs and Moving On Projects
Breton Ability Centre —Baddeck, NS
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Access
- Dental care
- Paid time off
Quick apply
1d
Dental Administrator/Treatment Coordinator
Sackville Dental Centre —Lower Sackville, NS
- Full-time
- Organizational skills
- EMR systems
- In-person
- Dental care
- Paid time off
Quick apply
Records Centre Clerk (Clerk 2) PT
Province of Nova Scotia —Sydney, NS
- Part-time
- Administrative experience
- High school diploma or GED
- Data entry
- Disability insurance
- Dental care
1d
Intake Clerk (Clerk 2)
Province of Nova Scotia —Halifax, NS
- $3,295.30–$3,586.94 a month
- Overtime
- Databases
- Administrative experience
- High school diploma or GED
- Disability insurance
- Dental care
6d
Clerk 4
Province of Nova Scotia —Halifax, NS
- $2,123.03–$2,348.18 a month
- Overtime
- Administrative experience
- Presentation skills
- Bachelor's
- Disability insurance
- Dental care
6d
Digital Evidence Management System Unit Clerk
Halifax Regional Municipality —Halifax, NS
- $34.87 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
10h
Justice Officer, Court Administration (Relief Roster) Bridgewater
Province of Nova Scotia —Bridgewater, NS
- $28.76–$32.06 an hour
- Overtime
- Bilingual
- Customer service
- English
- Disability insurance
- Dental care
6d
Technical Records Specialist
IMP Group —Halifax, NS
- Microsoft Word
- Microsoft Excel
- Microsoft Access
- Designated paid holidays
- Tuition reimbursement
Permanent Full Time Administrative Assistant
YACRO Yarmouth —Yarmouth, NS
- From $20.19 an hour
- Overtime
- Microsoft Excel
- Administrative experience
- High school diploma or GED
- Disability insurance
- Dental care
Quick apply
2d
CSR Vital Stats (Clerk 3)
Province of Nova Scotia —Halifax, NS
- $3,696.78–$4,136.22 a month
- Temporary
- Bilingual
- Microsoft Word
- Microsoft Outlook
- Disability insurance
- Dental care
1d
Dental Administrative / Receptionist (Millbrook, NS)
The Dental Group (North York) —Millbrook, NS
- $19.18–$22.00 an hour
- Full-time
- Customer service
- Bachelor's
- In-person
Quick apply
9h
Office Coordinator
Stantec —Dartmouth, NS
- Temporary
- Heavy lifting
- Microsoft Office
- Administrative experience
- Wellness program
- Employee stock purchase plan
Station Administrator
Inland Technologies Canada Incorporated —Enfield, NS
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Employee assistance program
Quick apply
Medical Office Administrator
PRAXES —Halifax, NS
- $48,700 a year
- Weekends as needed
- Medical office experience
- Microsoft Office
- Computer skills
Quick apply

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records management jobs near nova scotia

Payroll & Benefits Clerk

Mi'Kmaw Family and Children's Services of Nova Scotia -
Shubenacadie, NS

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Job details

Temporary | Full-time | Fixed term contract
$48,929.40–$70,675.80 a year

Qualifications

Microsoft Word
Sage
Microsoft Excel
Microsoft Outlook
Financial auditing
Customer service
Filing
Microsoft Office
Finance
Records management
Accounting
Organizational skills
Payroll
Business
Accounting
Communication skills
Driving Licence
Time management

Full job description

Title: Payroll & Benefits Clerk

Status of Position: Term (6 months)

Hours of Work: Monday – Friday, 8:30am – 4:30pm (on site)

Office Location: Shubenacadie, NS

POSITION SUMMARY:

The Payroll & Benefits Clerk is accountable for providing accurate and timely processing of payroll, benefits and other related financial administrative services for all employees of the Agency.

KEY RESPONSIBILITIES:

Provides accurate, timely, and efficient payroll and other related financial-administrative services to employees within the Agency

Completes bi-weekly payroll for all employees, which requires performing timesheet calculation and data entry; benefit deduction calculation, manual checks (when required), pay increases, wage garnishments

Responds to inquiries from employees who are seeking information on salaries and benefits

Discusses payroll and employment-related areas of concern with the Finance Supervisor and HR Manager (and/or with Chief Financial Officer on more contentious issues).

Calculates retroactive pays for employees for cost-of-living adjustments as well as for performance evaluation increments

Updates individual payroll profiles and ensures maintenance of employee payroll files for all necessary documentation

Issues timely Receiver General payments for payroll remittances, group insurance, pension and WCB payment remittances

Communicates and assists new employees on the applications for group insurance and pension plan

Initiates and deletes group insurance benefits and pension coverage due to change in employee circumstances

Completes and files annual T4’s, reconciling the T4’s to total compensation, CPP, EI and tax deductions and ensuring proper pension reporting on the T4’s

Completes Records of Employment as needed

Calculates group insurance annual adjustments for employee and employer group insurance rates for all benefits

Discusses group insurance matters and concerns with group insurance agent on various employee benefits

Corresponds with Supervisors of all departments and/or their staff on payroll related concerns on time submission, employee benefits, and various other matters

Completes all required documentation when employees retire, resign, or are terminated, including notifying group insurance and pension providers.

Reviews accuracy and completion of applications for group insurance (i.e. short-term and long-term disability) and workers’ compensation and submits these documents to providers

Processes Worker’s Compensation and CRA payroll remittance payments twice per month and ensures they are promptly remitted

Completes monthly reconciliations of the general ledger accounts associated with payroll

Maintains records of employees who are on leave and manages payroll and group insurance associated with leave periods

Initiation and deletion of group insurance and pension beefits due to change in employment circumstances (i.e. upon notices of resignation, retirement, termination)

Ensures that proof of liability insurance is on file for employees using their vehicles to transport clients/children

Maintains records and filing system for payroll and benefits in a confidential manner

Performs other related payroll/employment related duties as assigned or as required

This position demands a keen eye for detail, strong organizational skills, adherence to financial policies, and the ability to collaborate effectively with team members across different departments. It also requires adaptability to handle diverse financial tasks, from daily processing to annual audit support.

QUALIFICATIONS:

Degree or diploma in Business Administration (or similar field of study), with a major or concentration in Accounting or Finance and/or 3-5 years’ experience providing accounting, bookkeeping, and/or payroll functions

Knowledge of payroll processing as well as mandatory governmental deductions (i.e. EI, CPP, Tax)

Knowledge of Workers' Compensation regulations and filings

Knowledge of financial record keeping, report preparation, filing methods, and records management with experience managing large volumes of financial data

Understanding of basic principles and practices of accounting and bookkeeping

Comprehensive knowledge of computer applications, such as Microsoft Office (Excel, Word, Outlook), Accpac, Sage 300, and electronic file transmission

Experience completing payroll processing and other payroll activities

Excellent written and verbal communication skills, with the ability to explain financial information to a diverse group of individuals

Demonstrated organizational and time-management skills

Excellent customer service skills and ability to remain professional in all situations, including the ability to respond appropriately to internal and external counterparts

High degree of accuracy and attention to detail

Must be able to work well under pressure in a busy, fast-paced environment

Ability to work both in a team and independently

Clear understanding and demonstrated respect toward internal and external confidentiality procedures and requirements

Willingness to enhance knowledge and understanding through additional training and professional development

Possession of a valid driver’s license and regular access to a personal vehicle

Classification Range: LV4(0.80) – LV4(1.20)

Salary range: $48,929.40 - $70,675.80

What We Offer

Based on the employment status, successful candidates may be eligible for our comprehensive health and dental benefits package as well as a defined contribution pension plan.

We offer a wide range of benefits such as:

− Employee and Family Assistance Program

− Three (3) weeks’ vacation to start

− Paid time off for Christmas office closure

− Wellness Days

As part of the hiring process, successful candidates must undergo a

vulnerable sector check and provide clearance from the child abuse registry.

Deadline for Application: Until filled

We are an equal-opportunity employer. All aspects of employment including the decision to hire, promote, or discharge, will be based on, competence, performance, and Agency need.

Qualified Aboriginal applicants will be given priority in accordance with the Aboriginal Employment Preferences Policy of the Canadian Human Rights Commission.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials. We thank all applicants for their interest, however, only those selected for an interview will be contacted. Non-Canadian applicants must be able to provide proof of current entitlement of eligibility to work in Canada.

Job Types: Full-time, Fixed term contract
Contract length: 6 months

Pay: $48,929.40-$70,675.80 per year

Work Location: In person

Quick apply

Refine Your Search

records management jobs in nova scotia

Payroll & Benefits Clerk

Administrative Coordinator, Special Needs and Moving On Projects

Dental Administrator/Treatment Coordinator

Records Centre Clerk (Clerk 2) PT

Intake Clerk (Clerk 2)

Clerk 4

Digital Evidence Management System Unit Clerk

Justice Officer, Court Administration (Relief Roster) Bridgewater

Technical Records Specialist

Permanent Full Time Administrative Assistant

CSR Vital Stats (Clerk 3)

Dental Administrative / Receptionist (Millbrook, NS)

Office Coordinator

Station Administrator

Medical Office Administrator

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