Ottawa, On Medical office manager Jobs – 12 Openings This Week

Office & Operations Manager
bbb architects Ottawa Inc. —Ottawa, ON
- $50,000–$80,000 a year
- Full-time
- Microsoft Office
- Human resources
- QuickBooks
- Disability insurance
- Dental care
Quick apply
6d
Clinical Manager, Fort Albany, ON
Weeneebayko Area Health Authority —Ontario
- From $61.55 an hour
- Full-time
- Nursing
- BLS Certification
- Master's degree
- Dental care
- Employee assistance program
Quick apply
Clinical Manager, Attawapiskat, ON
Weeneebayko Area Health Authority —Ontario
- From $51.98 an hour
- Full-time
- Nursing
- BLS Certification
- Master's degree
- Dental care
- Employee assistance program
Quick apply
Manager, Digital Operations & Client Services
Bio-Test Laboratory —Nepean, ON
- From $60,000 a year
- Full-time
- Microsoft Excel
- Laboratory experience
- Supervising experience
- Dental care
- Paid time off
Quick apply
18h
Clinical Manager, Acute Hospital Based, Mental Health Programs - Permanent Full Time (1.0)
CHEO —Ottawa, ON
- $63.26–$76.89 an hour
- Full-time
- Bilingual
- Nursing
- Management
3d
Physiotherapist/ Manager of Clinic Services
CBI Health —Ottawa, ON
- Master's degree
- Leadership
- Communication skills
- Dental care
- Vision care
Quick apply
Nursing Manager of Clinical Practice
Bayshore HealthCare —Ottawa, ON
- $68,900–$86,100 a year
- Contract
- CPR Certification
- Nursing
- Microsoft Office
10d
Dental Administrator lead
Stittsvilledentalstudio —Stittsville, ON
- $18–$32 an hour
- Part-time
- Administrative experience
- Supervising experience
- Human resources
- Dental care
- Flexible schedule
Quick apply
13d
Practice manager - Optician
IRIS The Visual Group —Gatineau, QC
- Full-time
Clinical Manager FT - MAP / Trauma
Edgewood Health Network Inc —Canada
- $85,000–$95,000 a year
- Full-time
- Remote
- Master's degree
- Psychology
- Social Work
- Paid time off
- Employee assistance program
Quick apply

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Bilingual Office Administrator
Atlas-Apex Roofing (Ottawa) Inc. —Ottawa, ON
Reconciling, organizing and filing invoices and statements. A comprehensive benefit program for you and your family. Matching packing slips and coding invoices.
$50,000–$70,000 a year
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Office Administrator
PG Classic —Ottawa, ON
Coordinate and maintain day-to-day office administrative procedures for customer orders, payments, returns, inventory control, shipping and receiving, and…
$37–$38 an hour
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17h

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1 Month+ Front Desk Dental Admin or Dental Office Manager
North Oshawa Dental Office —Oshawa, ON
Assist with administrative tasks such as filing, faxing, scanning, and managing correspondence. Manage multi-line phone systems to schedule appointments, answer…
$24–$30 an hour
Quick apply
4d
Dental Office Manager
Confidential —East York, ON
Office will be expanding in 2027 with more administrative staff hired so you would by then be familiar and experienced with all aspects of the office and could…
$35–$45 an hour
Quick apply
14d

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medical office manager jobs near ottawa, on

Office & Operations Manager

bbb architects Ottawa Inc.
Ottawa, ON

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Job details

Permanent | Full-time
$50,000–$80,000 a year
6 days ago

Qualifications

Accounts payable
Operations management
Ceridian
ACS
Microsoft Office
Adobe Creative Suite
Human resources
QuickBooks
Payroll
Construction experience
Leadership

Full job description

Overview

We are seeking an experienced, highly organized Office & Operations Manager to lead our studio’s business infrastructure, financial workflows, and internal administration. This is a high-level operational role designed to drive business efficiency, allowing our project architects and design leadership to focus fully on creative delivery.

Unlike a front-desk receptionist role, you will hold executive administrative authority, oversee vendor relations, manage our financial pipelines, upgrade office technology, and supervise internal payroll and benefits systems.

Responsibilities

Financial Management: Oversee day-to-day, monthly, and annual financial operations. This includes managing the full invoicing cycle, tracking accounts receivable, and processing payments for vendors and subconsultants. You will lead monthly expense reconciliations, prepare and submit critical corporate government remittances (HST, Corporate Tax, EHT, WSIB), and organize year-end documentation to ensure a seamless review by our external accountant. Additionally, you will coordinate and submit shareholder personal tax filings.
Payroll & Benefits Administration: Supervise the processing of employee payroll, track billable project hours, manage onboarding for company insurance benefits packages, and coordinate open enrollment.
Architectural Project Support: Assist project architects with technical documentation and administrative workflows across all project phases. Responsible for rigorous document control, project submittal/RFI tracking, and compiling building authority and AHJ permitting packages. Assisting in the preparation of essential narrative documents including Master Planning Rationales, Basis of Design (BOD) reports, zoning matrices, and building code analyses, and other essential documents.
Contract & Compliance Management: Review subconsultant contracts, assist in preparation of, or prepare, draft fee letters, track professional liability insurance certificates, maintain master service agreements, and ensure firm compliance.
Operational Leadership: Develop and optimize studio policies, manage digital archiving systems, and supervise administrative staff.

Key Skills & Qualifications

Experience: 3-5+ years of comprehensive office operations management, HR, or business administration experience, specifically within architecture, engineering, or construction (AEC) firms.
Financial & Payroll Acumen: Proven experience managing invoicing workflows, vendor accounts payable, employee payroll systems, and project cost tracking.
Benefits Familiarity: Solid understanding of company health insurance enrollment, tracking benefits deductions, and standard workplace wellness structures.
Technical Aptitude: Experience coordinating with external IT providers, managing software-as-a-service (SaaS) licensing, and managing physical hardware lifecycles.
Architectural Industry Knowledge: Strong familiarity with design firm operations, architectural project phases (SD, DD, CD, CA), and subconsultant tracking.
Leadership Skills: Confident ability to manage internal staff workflows, hold external vendors accountable, and make executive operational decisions.

Software Proficiencies (Preferred)

Accounting/ERP: [e.g., QuickBooks, QuickBooks Time]
Payroll/HR: [e.g., Ceridian, Manulife, MyHSA]
Productivity & Design Control: Microsoft Office Suite, Google Workspace, and Adobe Creative Suite.

This role is ideal for a motivated individual who thrives in a dynamic environment, possesses excellent leadership qualities, and is committed to enhancing office productivity through effective management practices.

Pay: $50,000.00-$80,000.00 per year

Benefits:

Dental care
Disability insurance
Discounted or free food
Extended health care
Life insurance
Paid time off
Vision care

Experience:

Canadian financial management : 3 years (preferred)

Work Location: In person

Quick apply

Refine Your Search

medical office manager jobs in ottawa, on

Office & Operations Manager

Clinical Manager, Fort Albany, ON

Clinical Manager, Attawapiskat, ON

Manager, Digital Operations & Client Services

Clinical Manager, Acute Hospital Based, Mental Health Programs - Permanent Full Time (1.0)

Physiotherapist/ Manager of Clinic Services

Nursing Manager of Clinical Practice

Dental Administrator lead

Practice manager - Optician

Clinical Manager FT - MAP / Trauma

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