Ottawa On Records management Jobs – 16 Openings This Week

Corporate Law Clerk
Confidential —Ottawa, ON
- From $80,000 a year
- Full-time
- Recruiting
- In-person
- Associate's degree
- Disability insurance
- Dental care
Quick apply
1d
Archives Administrator (L05)
Canadian Security Intelligence Service —Ottawa, ON
- $68,552–$83,389 a year
- Immediate opening
- Bilingual
- Doctoral degree
- Master's degree
Executive Assistant, Corporate Services
Canadian Commercial Corporation —Ottawa, ON
- $74,063–$87,963 a year
- Full-time
- Hybrid work
- Bilingual
- Databases
- Administrative experience
- Employee assistance program
2d
Nursing Administrative Assistant - Evenings
Cardinal Creek Residence —Orleans, ON
- $55,000 a year
- Weekends as needed
- Nursing
- Microsoft Office
- High school diploma or GED
- Employee assistance program
Quick apply
Payroll Administrator (6 Month Contract)
Richcraft Homes Ltd —Ottawa, ON
- $50,000–$65,000 a year
- Full-time
- Microsoft Excel
- Human resources
- Construction experience
Quick apply
14d
Intermediate Administrator, Human Resources Operations
University of Ottawa —Ottawa, ON
- $59,038–$74,574 a year
- Full-time
- Bilingual
- English
- Databases
10d
Executive Assistant
Research Council Employee's Association —Ottawa, ON
- $49,665–$65,854 a year
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
2d
Sales Administrative Assistant
Richcraft Homes Ltd —Ottawa, ON
- $50,000–$55,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Dental care
Quick apply
Admin Officer
Institute of Mine Seismology —Ottawa, ON
- $55,000–$60,000 a year
- Full-time
- Bilingual
- Spanish
- Google Suite
Quick apply
3d
Assistant Manager, Education and Program Administration
Canadian Construction Association —Ottawa, ON
- $64,000–$68,000 a year
- Hybrid work
- Bilingual
- Marketing
- Customer service
- Dental care
Administrative Assistant - Reception Services
Canadian Mental Health Association, Ottawa Branch —Vanier, ON
- $29.05–$30.39 an hour
- Full-time
- Bilingual
- Customer service
- English
- Dental care
- Paid time off
Quick apply
8d
Medical Office and Special Projects Support
Akausivik Inuit Family Health Team —Ottawa, ON
- $24.35–$24.61 an hour
- Weekends as needed
- Microsoft Office
- Data entry
- Medical terminology
Quick apply
Preconstruction Administrative Assistant (Building)
Pomerleau —Ottawa, ON
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Commuter benefits
2d
Bilingual Medical Secretary
SEOCHC —Ottawa, ON
- $23.17–$27.59 an hour
- Full-time
- Bilingual
- Microsoft Word
- Customer service
Quick apply
Full-Time Medical Aesthetician and Clinic Administrator
Le Miracle Skin Clinic Inc —Nepean, ON
- $20 an hour
- Full-time
- Sales
- Customer service
- Administrative experience
Quick apply
11d

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1 Month+ Front Desk Dental Admin or Dental Office Manager
North Oshawa Dental Office —Oshawa, ON
Assist with administrative tasks such as filing, faxing, scanning, and managing correspondence. Manage multi-line phone systems to schedule appointments, answer…
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14d
Business Operations Specialist, Back Office
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Corporate Law Clerk

Confidential
Ottawa, ON

Quick apply

Job details

Permanent | Full-time
From $80,000 a year
1 day ago

Qualifications

Filing
DEC
Records management
Recruiting
Clerical experience
Proofreading
Associate's degree
Document management systems
Communication skills
Time management

Full job description

Location: Ottawa, Ontario

Type: Full-time, permanent, current vacancy

About Us

We are a respected and growing full-service law firm serving individuals, businesses, and organizations. Our firm offers legal services across multiple practice areas, including business law, wills and estates, real estate, litigation, family law, employment law, and environmental law.

We are committed to providing exceptional client service while fostering a workplace culture that is inclusive, supportive, and respectful. We value authenticity, celebrate diversity, and strive to create an environment where all team members can thrive.

The Opportunity

We are seeking a Corporate Law Clerk with seven (7) + years of experience in business/commercial law to join our team.

Key Responsibilities

The successful candidate will support a growing corporate/commercial practice by:

Managing corporate records and minute books, including reviews, updates, rectifications, and maintenance of corporate records;
Communicating regularly with clients, lawyers, regulatory bodies, and other professionals;
Preparing documentation for incorporations, amendments, amalgamations, dissolutions, reorganizations, extra-provincial registrations, and business name registrations;
Assisting with share and asset purchase transactions, including preparation of closing documents and transaction support;
Managing general file administration;
Maintaining filing systems and tracking deadlines;
Opening and closing client files and organizing closing documentation;
Preparing various accounting and billing-related documents;
Assisting with debt and equity financing transactions;
Conducting corporate searches and preparing reports;
Preparing and filing annual returns and other regulatory filings;
Obtaining corporate certificates and status documentation;
Conducting preliminary name searches and supporting corporate name approval processes;
Recording time, preparing accounts, and supporting accounts receivable activities; and
Performing other related duties as assigned.

Qualifications

Knowledge & Skills

Strong knowledge of corporate law procedures and relevant legislation, including federal and provincial corporate statutes;
Ability to work independently and collaboratively in a fast-paced environment;
Strong organizational, time-management, and multitasking skills;
Experience with corporate records management software and Microsoft 365;
Professional, dependable, and client-service oriented;
Excellent attention to detail, proofreading, and document formatting skills;
Strong verbal and written communication abilities; and
Commitment to fostering a respectful and inclusive workplace.

Education & Experience

Seven (7)+ years of experience as a Corporate/Commercial Law Clerk;
Law Clerk diploma or an equivalent combination of education and relevant experience.

Additional Assets

Experience with document management systems would be considered an asset;
Strong technical aptitude and comfort learning new software.

Work Arrangement

This position is primarily office-based, with some flexibility for remote work depending on operational requirements.

Compensation & Benefits

Compensation starts at $80,000.00, but the total amount will be commensurate with experience and qualifications.

We offer a comprehensive benefits program and retirement savings options following the applicable eligibility period.

Artificial Intelligence

We do not use Artificial Intelligence in the screening, assessment, or selection of applicants.

Accommodation & Inclusion

We are committed to creating a barrier-free recruitment and employment experience. Reasonable accommodations are available throughout the hiring process and during employment. Applicants requiring accommodation are encouraged to advise us so that appropriate arrangements can be made.

Equal Opportunity Employer

We are committed to maintaining a positive, respectful, and inclusive workplace. Employment-related decisions are based on qualifications, performance, skills, and business needs. We welcome applications from all qualified candidates.

Please note that candidates that do not meet the minimum requirements will be screened out. Qualified candidates are invited to apply.

Only candidates selected for an interview will be contacted.

Pay: From $80,000.00 per year

Benefits:

Company events
Company pension
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Ability to commute/relocate:

Ottawa, ON: reliably commute or plan to relocate before starting work (required)

Education:

DCS / DEC (preferred)

Experience:

Corporate Law Clerk: 7 years (required)

Work Location: In person

Quick apply

Refine Your Search

records management jobs in ottawa on

Corporate Law Clerk

Archives Administrator (L05)

Executive Assistant, Corporate Services

Nursing Administrative Assistant - Evenings

Payroll Administrator (6 Month Contract)

Intermediate Administrator, Human Resources Operations

Executive Assistant

Sales Administrative Assistant

Admin Officer

Assistant Manager, Education and Program Administration

Administrative Assistant - Reception Services

Medical Office and Special Projects Support

Preconstruction Administrative Assistant (Building)

Bilingual Medical Secretary

Full-Time Medical Aesthetician and Clinic Administrator

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