Sault Ste. Marie On Administrative assistant Jobs – 7 Openings This Week

Executive Assistant
Northern Credit Union Limited —Sault Ste. Marie, ON
- $50,800–$63,500 a year
- Microsoft Outlook
- Administrative experience
- High school diploma or GED
Medical Office Assistant
Confidential —Sault Ste. Marie, ON
- From $46,000 a year
- Full-time
- Bilingual
- Sales
- Computer literacy
- Dental care
- Paid time off
Quick apply
Short-Term Administrative Assistant Opportunities in North Bay, Sault Ste Marie, Sudbury and Thunder Bay (up to 6 months)
Various Ministries —Sault Ste. Marie, ON
- $26.92–$31.31 an hour
- Temporary
- Microsoft Word
- Microsoft Outlook
- English
Administrative Assistant
GFL Environmental —Sault Ste. Marie, ON
- 8 hour shift
- Microsoft Outlook
- Customer service
- Administrative experience
- Dental care
- Vision care
Relative Services Administrative Support
Ontario Aboriginal Housing Services —Sault Ste. Marie, ON
- $37,700–$44,160 a year
- Full-time
- Word processing
- Administrative experience
- Analysis skills
- Designated paid holidays
- Dental care
Relative Services Administrative Support - Temporary Full Time
Ontario Aboriginal Housing Services —Sault Ste. Marie, ON
- $37,700–$44,160 a year
- Full-time
- Word processing
- Administrative experience
- Analysis skills
- Designated paid holidays
- Dental care

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Dental Office Administrator
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Executive Assistant

Northern Credit Union Limited -
Sault Ste. Marie, ON

Apply Now

Job details

Permanent
$50,800–$63,500 a year

Qualifications

Record keeping
Microsoft Outlook
Document preparation
Post-secondary education
Administrative support experience
Filing
Process improvement
Administrative and business operations experience
Administrative experience
High school diploma or GED
Report and presentation preparation
Written report writing
Customer service orientation
Front desk
Executive support experience
Appointment scheduling
Proofreading
Document management
Business
Time management

Full job description

Northern Credit Union is a full-service, locally operated financial institution offering personal and commercial banking services along with financial planning expertise to members across our footprint. Northern is committed to making a difference in members lives by providing them tools to achieve their financial goals. As a key player in the financial services marketplace of Northern Ontario, we are excited to announce that we are currently seeking an Executive Assistant.

The Executive Assistant plays an integral role in supporting the Executive Office by providing efficient, responsive, and confidential administrative services. Working closely with the Director, Governance & Corporate Secretary, Executive Management Team, and the CEO Executive Assistant & Recording Secretary, this position helps ensure the smooth day-to-day operation of executive functions and corporate activities.

Key responsibilities include:

Providing comprehensive administrative support to the Executive Management Team, including calendar management, meeting coordination, organizational events, travel arrangements, expense processing, and executive scheduling.
Coordinating meeting logistics, including room bookings, virtual meeting setup, catering, agendas, meeting materials, and follow-up action items.
Preparing, proofreading, formatting, and distributing correspondence, reports, presentations, meeting minutes, and internal communications.
Maintaining electronic and physical filing systems, managing confidential information, responding to routine inquiries, and supporting effective records management.
Welcoming visitors and staff while providing professional front-desk reception and exceptional customer service.
Supporting special projects and organizational initiatives, identifying opportunities to improve administrative processes, and providing backup administrative support as required.
Building positive working relationships with employees, members, external stakeholders, and service providers while working closely with the CEO Executive Assistant & Recording Secretary to ensure seamless executive support.

Preferred candidates will possess the following qualifications:

Secondary School Diploma required; post-secondary education in Business Administration, Office Administration, or a related field is preferred.
Minimum three (3) years of administrative experience, preferably supporting senior leaders or executives.
Experience with electronic document management and records maintenance systems.
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, and Teams
Growing proficiency with emerging workplace technologies, with a willingness to learn and adapt to evolving digital tools.
Excellent communication, proofreading, document formatting, organizational, and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
Demonstrated professionalism, discretion, attention to detail, strong customer service skills, and the ability to work both independently and collaboratively while maintaining confidentiality.

Employee Perks & Benefits:

We offer a comprehensive total rewards package designed to support our employees’ well-being, growth, and connection to the community, including:

Comprehensive benefits package
Pension plan
Annual variable compensation program tied to individual and company performance
Exclusive staff rates on a variety of products and services
Professional development and learning opportunities
Opportunities to give back through our Do Some Good Employee Volunteer Program
Employee Win/Win Program supporting local charitable organizations

Salary Range: $50,800.00 to $63,500.00

Deadline for Applications: September 21, 2026

We thank all applicants - however only those selected for an interview will be contacted.

Northern Credit Union is an equal opportunity employer and committed to providing an accessible recruitment process for all candidates. We welcome and encourage applications from people with disabilities. Accommodation is available on request for candidates taking part in all aspects of the selection process. If you require accommodations at any stage of the application or interview process, please contact the Human Resources Department (mailto:[email protected]).

Apply Now

Refine Your Search

administrative assistant jobs in sault ste. marie on

Executive Assistant

Medical Office Assistant

Short-Term Administrative Assistant Opportunities in North Bay, Sault Ste Marie, Sudbury and Thunder Bay (up to 6 months)

Administrative Assistant

Relative Services Administrative Support

Relative Services Administrative Support - Temporary Full Time

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