Spruce Grove, Ab Assistant coordinator Jobs – 11 Openings This Week

Operations Coordinator
1st Choice Construction Site Services Inc. —Edmonton, AB
- From $20 an hour
- Part-time
- Microsoft Excel
- Customer service
- Administrative experience
Quick apply
10d
Patient Care Coordinator/ Medical Receptionist
Acumen Clinic —Edmonton, AB
- $20–$23 an hour
- Full-time
- Medical office experience
- Administrative experience
- Bachelor's
- Dental care
- Paid time off
Quick apply
Class 1- Driver
Durabuilt Windows & Doors —Edmonton, AB
- Full-time
- Maintenance
- High school diploma or GED
- First Aid Certification
Quick apply
3d
Contract Administrator Assistant
TalentSphere —Edmonton, AB
- $55,000–$75,000 a year
Quick apply
Wholesale Accounts Coordinator & Assistant Team Lead
Creekside Home and Garden —Spruce Grove, AB
- $16–$22 an hour
- Full-time
- Microsoft Excel
- Customer service
- English
Quick apply
10d
Lodge Manager
Meridian Housing Foundation —Spruce Grove, AB
- Weekends as needed
- CPR Certification
- Customer service
- Microsoft Office
- Dental care
- Paid time off
Quick apply
14d
Medical Receptionist/Assistant/Referral Coordinator
Obstetrics and Gynecology —Edmonton, AB
- $21–$23 an hour
- Part-time
- Microsoft Excel
- Medical office experience
- High school diploma or GED
Quick apply
Real Estate Assistant - Inside Sales Agent
The Bagga Team with Royallepage Magna —Edmonton, AB
- Weekends as needed
- CRM software
- Sales
- Customer service
Quick apply
8d
Dental Assistant (Stony Plain, Alberta)
Parkland Dental Associates —Stony Plain, AB
- Full-time
- In-person
- Communication skills
- Disability insurance
- Dental care
Quick apply
4d
Assistant Operations Manager
Compass Group Canada Ltd —Edmonton, AB
- $25 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Quick apply
3d

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Operations Supervisor, Nursing and Rehab
RNS Health Care Services Inc. —Aurora, ON
Access to a reliable vehicle and valid auto insurance (required). Support partnerships with community agencies and stakeholders.
$60,000–$70,000 a year
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Family Education Manager / Household Education Coordinator (Bilingual needed, Chinese and English)
Private Family —Richmond Hill, ON
Valid Ontario G driver's license with a clean driving record. We are looking for a highly organized, responsible, and English and Chinese fluent Family…
$85,000–$125,000 a year
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Operations Coordinator

1st Choice Construction Site Services Inc. -
Edmonton, AB

Quick apply

Job details

Part-time | Full-time
From $20 an hour
10 days ago

Qualifications

Computer operation
Accounts receivable
Microsoft Excel
Customer service
Filing
Administrative experience
QuickBooks
Construction experience
Communication skills

Full job description

Operations Coordinator

1st Choice Construction Site Services Inc. is looking for an organized, detail-oriented Operations Coordinator to support our growing operations team and provide administrative support to the President.

This is an operations-focused administrative role. The successful candidate will help manage customer communication, work order administration, invoicing support, documentation, collections follow-up, and day-to-day office tasks.

About Us

1st Choice Construction Site Services Inc. has been serving the Edmonton construction industry since 2006. We provide site service solutions for builders and contractors, including waste bins, disposal bags, temporary fencing, temporary walkways and railings, and portable toilets.

Position Summary

The Operations Coordinator will support the Operations team by ensuring customer requests are documented, work orders are created accurately, completed work is processed for invoicing, and administrative follow-ups are completed in a timely manner.

Key Responsibilities

Answer incoming calls and respond to customer emails professionally and promptly.
Create, update, and maintain accurate work orders in company systems.
Confirm customer information, service details, site details, pricing, and purchase order information are complete and accurate.
Prepare customer invoices from approved work orders, purchase orders, and supporting documentation.
Review work orders before invoicing to identify missing information or discrepancies.
Follow up with Operations on incomplete work orders, missing details, or billing questions.
Assist with customer account updates, purchase order tracking, and operational data entry.
Support collections by following up on outstanding customer balances as directed.
Maintain accurate customer, job, billing, and administrative records.
Complete administrative duties including scanning, filing, document management, vendor applications, cheque printing, and other general office tasks.
Provide administrative support to the President, including scheduling, document preparation, follow-ups, and task tracking.
Support general Operations administration and complete other duties as assigned.

Key Expectations

Customer communication is professional, timely, and well documented.
Work orders are created accurately and with complete information.
Invoices are prepared accurately from approved documentation.
Outstanding balances are followed up on professionally and consistently.
Missing information is identified and followed up on proactively.
Administrative tasks are completed accurately and with attention to detail.
Records and documentation are organized and easy to access.

Must-Have Qualifications

Experience preparing and processing invoices.
Experience with customer collections or accounts receivable follow-up.
Experience using QuickBooks Online.
Experience using work order, dispatch, or service management software.
Intermediate Excel skills.
Strong customer service skills.
Strong attention to detail and accuracy.
Excellent organization and follow-up skills.
Professional phone and email communication skills.

Additional Qualifications

Previous experience in operations administration, office administration, dispatch support, billing administration, executive assistant support, or a similar role is preferred.
Ability to work in a fast-paced environment with changing priorities.
Comfortable using computers, email, spreadsheets, and business software.
Construction, waste, trucking, or service industry experience is an asset.
Ability to work independently and as part of a team.

What We Are Looking For

We are looking for someone who is organized, reliable, detail-oriented, and comfortable taking ownership of administrative tasks from start to finish. The ideal candidate communicates clearly, follows up proactively, and enjoys supporting a busy operations team.

Hours

25–35 hours per week, or as needed based on operational requirements.

Schedule

Monday to Friday

Location

Edmonton, AB

Compensation

$20.00 per hour

Pay: From $20.00 per hour

Work Location: In person

Quick apply

Refine Your Search

assistant coordinator jobs in spruce grove, ab

Operations Coordinator

Patient Care Coordinator/ Medical Receptionist

Class 1- Driver

Contract Administrator Assistant

Wholesale Accounts Coordinator & Assistant Team Lead

Lodge Manager

Medical Receptionist/Assistant/Referral Coordinator

Real Estate Assistant - Inside Sales Agent

Dental Assistant (Stony Plain, Alberta)

Assistant Operations Manager

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