vaughan on site administrator Jobs – 404 Openings This Week

Program Administrator, Funded Programs – contract position
CWB Group - Industry Services —Toronto, ON
- $29.35–$36.00 an hour
- Bilingual
- Microsoft Word
- Microsoft Excel
- Flexible schedule
7d
Fleet Administrator
Smith and Long Limited —Markham, ON
- $55,000–$65,000 a year
- Full-time
- Microsoft Excel
- In-person
- Communication skills
- Dental care
- Paid time off
Quick apply
Site Administrator
FirstService Residential —North York, ON
- $42,000–$48,000 a year
- Full-time
- Customer service
- Writing skills
- English
- Dental care
Quick apply
Receptionist/Administrator - Sport Physiotherapy Clinic
Kick Physiotherapy & Sports Medicine Inc. —Woodbridge, ON
- $20–$22 an hour
- Part-time
- Microsoft Word
- Google Suite
- Customer service
Quick apply
2d
Admin Assistant - Full Time in Office Etobicoke
Blueforce Logistics.com —Etobicoke, ON
- $25–$28 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Quick apply
Site Inspector(s) - Municipal Infrastructure (Junior / Intermediate / Senior)
Accardi Engineering Ltd. —Concord, ON
- Full-time
- Microsoft Word
- AutoCAD
- Civil engineering
- Mileage reimbursement
- Disability insurance
Quick apply
Site Administrator
FirstService Residential —Toronto, ON
- $43,000–$45,000 a year
- Full-time
- Customer service
- Writing skills
- English
- Dental care
Quick apply
1d
Operations Administrator (6-Month Contract)
Vita Community Liv Serv —Toronto, ON
- $21.20 an hour
- Weekends as needed
- SharePoint
- Leadership
- Dental care
- Employee assistance program
Quick apply
9d
Senior Payroll Administrator
Spicers Canada —Vaughan, ON
- Weekends as needed
- Microsoft Office
- Databases
- High school diploma or GED
Quick apply
Full time, Regional Manager, 5+yrs exp (B1714)
DMS PROPERTY MANAGEMENT —North York, ON
- From $80,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Tuition reimbursement
Quick apply
5d
Aseptic Processing Professional
Sanofi EU —Toronto, ON
- $69,200–$100,000 a year
- Engineering
- Bachelor's
- Travel
13d
Administrator, Dynamics 365 Finance & Operations & Power Platform
Jonas Software —Markham, ON
- $80,000–$85,000 a year
- Full-time
- Hybrid work
- Azure
- Scripting
- SharePoint
- Wellness program
- Employee stock purchase plan
Quick apply
Dental Administrator - Patient Coordinator
Markham Dental - General and Cosmetic Dentistry —Markham, ON
- $25–$30 an hour
- Part-time
- Sales
- Customer service
- In-person
- Dental care
Quick apply
7d
Fleet Administration
Clearway —Greater Toronto Area, ON
- $60,000–$62,000 a year
- Full-time
- Microsoft Excel
- ERP systems
- Finance
- Disability insurance
- Dental care
Quick apply
Specialist, Geological database
Vale —Toronto, ON
- From $120,000 a year
- Microsoft Excel
- Computer Science
- Engineering
- Dental care
13d
Project Manager
Clearway —Greater Toronto Area, ON
- $105,000–$155,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
Warehouse Administrator
FreshGo Distribution Ltd. —Markham, ON
- From $18 an hour
- Weekends as needed
- Microsoft Excel
- ERP systems
- Organizational skills
- Dental care
- Life insurance
Quick apply
Bilingual Human Resources Generalist
Bulk Barn —Aurora, ON
- $80,000–$85,000 a year
- Full-time
- Bilingual
- English
- Microsoft Office
Quick apply
13d
Treatment Coordinator
Markham Dental - General and Cosmetic Dentistry —Markham, ON
- From $30 an hour
- Full-time
- Medical office experience
- Presentation skills
- In-person
- Dental care
Quick apply
10d
Instrumentation Technician
QMC Metering Solutions —Toronto, ON
- $75,000–$90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Schematics
- Wellness program
- Commuter benefits
Quick apply

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Program Administrator, Funded Programs – contract position

CWB Group - Industry Services -
Toronto, ON

Apply Now

Job details

Permanent
$29.35–$36.00 an hour
7 days ago

Qualifications

Bilingual
Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
Microsoft Office
Public Administration
Bachelor's
Computer skills
Construction
Business
Communication skills
Time management

Full job description

Compensation Band: 3

Normal Hiring range: $29.35 to $36.00 CAD per hour

Your expertise shapes our business

At the CWB Group, we find fulfillment and inspiration knowing that we are performing meaningful and purposeful work. Every day is a new adventure with opportunities to learn from industry leaders and, most importantly, from each other. When you join the CWB Group, you become part of a diverse and inclusive, tight-knit team passionate about making a global impact. Learn more about the CWB Group.

Our commitment to Diversity, Equity and Inclusion (DEI)

The CWB Group believes that diversity and inclusion among our employees is critical to our success, and we seek to recruit, develop and retain the most talented employees from a diverse candidate pool.

Work with us and achieve your career goals

For almost 75 years, our employees have been the backbone of our business, driving our success and extraordinary reputation. We challenge our employees to take charge of their careers and provide growth opportunities, tools and resources to reach their goals.

What to expect:

The Program Administrator, contract position maintains project documentation, supports government reporting, and tracks progress across cross-functional initiatives. This role plays a vital part in ensuring funded program administration is completed on time, contributing to the overall success of the Government Relations team.

This is a key support role within the Education and Learning Development department, responsible for coordinating day-to-day administrative, reporting, and participants communication functions across multiple projects and programs. This position works closely with Program Managers to ensure that project deliverables, timeline, and stakeholder communications are executed effectively.

This position will end on March 31, 2027 and includes:

Project Coordination & Administration

Undertake day-to-day tasks associated with program administration, including, participant communications and follow ups, managing incoming inquiries and reporting.
Prepare drafts of government and internal progress reports in accordance with funding agreement guidelines, ensuring timely submission.
Support coordination of internal and external communications to support the project(s) and programs.
Collect project data, outcomes, and evaluation for reporting.
Develop and manage Microsoft Forms for expressions of interest
Monitor submissions and maintain applicant tracking records
Coordinate and conduct screening interviews (phone, virtual, or in-person) for program participants
Conduct background checks and employment verification as part of the screening process
Document interview outcomes and screening results in accordance with program requirements
Complete and manage mandatory participant forms (highly detailed and time-intensive)
Create and maintain Service Plans in EOIS-CaMS for program participants
Upload all required documentation to internal portals in a timely manner
Ensure accuracy and completeness to meet audit and compliance standards
Complete the required training plan for each participant and update.
Enter and update participant data in the EOIS-CaMS system (real-time)
Track participant progress, outcomes, and status changes
Maintain data integrity for reporting and audit purposes
Support development and administration of participant benefits application process
Track and collect required financial documentation from participants to receive support benefits
Coordinate internal processing to ensure timely direct payments from CWB to participants
Maintain detailed records of disbursements and supporting documentation
Track completion of the mandatory online micro-credential prior to hands-on training
Follow up with participants to ensure prerequisites are completed
Coordinate communication related to training schedules, locations, and requirements
Send reminders and confirmations to participants across multiple Ontario training sites
Issue acceptance and regret letters
Respond to participant inquiries (email, phone) in a timely manner
Provide ongoing support and guidance throughout the program lifecycle
Conduct and document participant follow-ups at 3, 6, and 12 months post-training
Track employment outcomes and other key performance indicators
Ensure all follow-up data is entered into EOIS-CaMS and reported as required
Maintain organized digital filing systems for all participant records Full 75%

Relationship Management

Build and establish a broad communications plan with key stakeholders to ensure ongoing support, feedback, knowledge, and outcomes are shared throughout the life cycle of the project in collaboration with Program Manager.
Attend internal/external meetings and conferences and liaise with regulatory authorities when required.
Communicate program statistics and accomplishments with Program Managers to inform internal/ external stakeholders on project status and to facilitate key messaging for press releases and communication plans.
Recognize milestone achievements, celebrate, and share achievements with the team and stakeholders. Partial 15%

Additional duties:

Support the drafting and editing of internal presentations, proposals, or communication materials.
Coordinate logistics for virtual and in-person stakeholder meetings, events, or site visits.
Support coordination of cross-functional workstreams (e.g., communications, training partners, contractors). Supporting 10%
Other duties as assigned.

In this position, you will report to the Funded Program Manager, , and will be working remotely from your home office in Canada. CWB has adopting a remote-first working model, where employees will work from their home office, servicing the client within their specified areas either remotely or in person. We are embracing radical flexibility, where employees are encouraged to work a schedule that works best for them, their team, and their clients.

What you bring to the table:

University degree in public administration, business, or related field.
Background in not-for-profit program administration.
Microsoft Office Suite experience – particularly Excel, Outlook and Word.
Previous experience with EOIS-CaMS.
3-5 years progressive project coordination experience.
Proficiency in collecting, interpreting, and analyzing diverse data.
Experience working with government and third-party funding agreements.
Must have a very high degree of computer literacy and ability to learn new software and operating platforms.
Strong communication skills and ability to work with minimal supervision.
Strong organizational and time management skills with attention to details.
Ability to manage multiple competing priorities.
Able to effectively deal with inquiries and concerns from all levels of staff.

ADDITIONAL REQUIREMENTS

This is a remote, work from home position.
Travel within and outside of Canada may be occasionally necessary. The employee is required to arrange for standard travel documents such as visas and passports as part of their employment requirement. Reimbursement for expenses obtained for more complex travel documentation will be provided by CWB upon prior approval from the manager.

The following qualifications are considered assets:

Bilingualism is an asset
Background in industry, preferably in welding, construction, or engineering is an asset.

What’s in it for you?

Competitive salary structure
Flexible work schedule

Accommodation:

The CWB Group is committed to providing accommodation to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us when applying and we will work with you to meet your needs. We welcome applications from all qualified individuals; however, only those under consideration will be contacted. Apply today!

#cwbgroup

#LI-remote

#LI-DNI

Apply Now

Refine Your Search

site administrator jobs in vaughan on

Program Administrator, Funded Programs – contract position

Fleet Administrator

Site Administrator

Receptionist/Administrator - Sport Physiotherapy Clinic

Admin Assistant - Full Time in Office Etobicoke

Site Inspector(s) - Municipal Infrastructure (Junior / Intermediate / Senior)

Site Administrator

Operations Administrator (6-Month Contract)

Senior Payroll Administrator

Full time, Regional Manager, 5+yrs exp (B1714)

Aseptic Processing Professional

Administrator, Dynamics 365 Finance & Operations & Power Platform

Dental Administrator - Patient Coordinator

Fleet Administration

Specialist, Geological database

Project Manager

Warehouse Administrator

Bilingual Human Resources Generalist

Treatment Coordinator

Instrumentation Technician

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