Waterloo, On Estate administrative assistant Jobs – 9 Openings This Week

Client & Mortgage Support Coordinator
4 Capital —Kitchener, ON
- $50,000–$60,000 a year
- Full-time
- CRM software
- Microsoft Office
- Administrative experience
- Dental care
- Paid time off
Quick apply
Real Estate Law Clerk/ Platform Operator (Ontario)
InfoTrack Canada —Ontario
- $50,000–$55,000 a year
- Full-time
- Remote
- Bilingual
- Microsoft Excel
- English
- Dental care
- Paid time off
Quick apply
Front Desk Agent
Centurion Asset Management Inc. —Waterloo, ON
- $42,000–$48,000 a year
- Full-time
- Customer service
- Organizational skills
- Communication skills
- Dental care
- Tuition reimbursement
Quick apply
12d
Real Estate Administrative Assistant
TN Real Estate Group —Kitchener, ON
- $20–$25 an hour
- Weekends as needed
- Google Suite
- Up to 50% travel
- Social media management
- Paid time off
Quick apply
Part-time Administrative Assistant
Lieto Real Estate Powered by RE/MAX Twin City Inc. —Waterloo, ON
- From $19 an hour
- Overtime
- CRM software
- Microsoft Office
- Administrative experience
Quick apply
Real Estate Administrative Assistant
Brenda Schuiling Real Estate —Kitchener, ON
- $24–$30 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
Intake/ File Opening Clerk (Real Estate)
SV Law —Guelph, ON
- $45,000–$47,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
Legal Assistant
Miller Thomson —Waterloo, ON
- Full-time
- Writing skills
- English
- Microsoft Office
- Disability insurance
- Dental care
New Homes Sales Assistant
Freure Homes —Cambridge, ON
- $24 an hour
- Sales
- Customer service
- Organizational skills
Quick apply

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Medical Office Administrator
Curex Medical Center/Medicare Medical center —Waterloo, ON
Perform clerical duties, including filing, organizing documents, and managing records. Experience in training development and implementation.
$18–$22 an hour
Quick apply
Structured Settlement Support Analyst (Administrative Assistant)
McKellar Structured Settlements Inc. —Guelph, ON
Primarily assist with the administrative duties (e.g. drafting or typing correspondence, preparing forms, liaising with life companies, etc.) required for files…
$43,000 a year
Quick apply

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Real Estate Law Clerk/ Platform Operator (Ontario)
InfoTrack Canada —Ontario
Previous experience in data entry, loan processing, or administrative support is an asset. *Must be a real estate law clerk/assistant located in Ontario*.
$50,000–$55,000 a year
Quick apply
Commercial Real Estate Legal Assistant
Cartel Inc. —Toronto, ON
Perform general administrative duties, including scanning and electronic filing. Legal Assistant or Law Clerk diploma/certificate from a recognized post-…
Up to $75,000 a year
Quick apply

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estate administrative assistant jobs near waterloo, on

Client & Mortgage Support Coordinator

4 Capital
Kitchener, ON

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Job details

Full-time
$50,000–$60,000 a year

Qualifications

CRM software
Microsoft Office
Administrative experience
Data entry
Organizational skills
Phone etiquette
Communication skills

Full job description

About Us: 4Capital is a rapidly growing real estate capital advisory firm specializing in tailored financing solutions for Canadian commercial real estate investors. With a strong foundation in bridge, term, construction, and CMHC debt structures, we connect institutional and private lenders with real estate investors to facilitate innovative and efficient financing arrangements. Our team combines over a decade of experience in real estate investing and mortgage advisory, having originated close to $1 Billion to date in funded volume.

About the Role:

As a Client Success & Mortgage Support Coordinator, you’ll play a key role in supporting our clients and internal team from onboarding through to post-closing. Your focus will be on delivering an exceptional client experience, enhancing communication workflows, and supporting administrative functions across the firm. This role is ideal for someone detail-oriented, proactive, and client-focused—looking to gain hands-on exposure to the commercial real estate finance industry in a high-growth environment.

We’re looking for someone who takes initiative, thrives in a fast-paced environment, and is excited to be part of a small but mighty team that is helping shape the future of commercial lending across Canada.

Key Benefits:

Competitive annual salary with comprehensive benefits package, including dental, extended health coverage, and travel insurance
Mentorship and direct exposure to seasoned commercial mortgage professionals and support staff
Growth opportunities in a dynamic startup and rapidly expanding firm
A collaborative, entrepreneurial environment and engaging company culture

Key Responsibilities:

· Act as a primary point of contact for client communications

· Coordinate and enhance the client onboarding and post-closing experience

· Manage the preparation and distribution of post-closing packages and gifts

· Assist in organizing and preparing mortgage documentation

· Schedule internal and external meetings for partners and clients

· Maintain organized digital files and update CRM systems with client and deal information

· Track pending items and follow up on outstanding tasks for origination and underwriting teams

· Prepare checklists, client memos, and internal summaries

· Monitor deadlines to ensure timely submissions

· Handle inbound inquiries and appropriately direct communication

· Manage incoming and outgoing mail

· Support the Managing Partners by coordinating communications and ensuring timely follow-ups

· Provide backup support to the Administrative Assistant

· Perform additional administrative duties as required

Qualifications:

· 2+ years of experience in real estate, mortgage or finance related positions

· Strong attention to detail and organizational skills

· Proficiency with Microsoft Office and data entry

· Comfortable learning industry-specific software and CRM systems (training provided)

· Excellent written and verbal communication with a focus on strong phone mannerisms

· Professional, client-focused telephone etiquette

· Interest in real estate, finance, or lending would be an asset

Equal Opportunity Employer:

4Capital is an equal opportunity employer dedicated to fostering diversity and inclusion. We are committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. 4Capital will provide accommodation for all applicants in all aspects of the hiring process. Accommodation is available upon request throughout all stages of the selection process.

Ready to Apply?If you’re ready to advance your career in commercial real estate finance, we’d love to hear from you! Please apply online before the posting deadline.

4Capital is committed to fostering a diverse and inclusive workplace. We welcome applications from candidates of all backgrounds and experiences.

We thank all applicants who have applied; however, only those under consideration will be contacted.

Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Benefits:

Dental care
On-site gym
On-site parking
Paid time off
Vision care

Ability to commute/relocate:

Kitchener, ON N2G 1B9: reliably commute or plan to relocate before starting work (required)

Experience:

Mortgage Admin: 2 years (required)

Willingness to travel:

100% (required)

Work Location: In person

Quick apply

Refine Your Search

estate administrative assistant jobs in waterloo, on

Client & Mortgage Support Coordinator

Real Estate Law Clerk/ Platform Operator (Ontario)

Front Desk Agent

Real Estate Administrative Assistant

Part-time Administrative Assistant

Real Estate Administrative Assistant

Intake/ File Opening Clerk (Real Estate)

Legal Assistant

New Homes Sales Assistant

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