Calgary Ab Assistant project coordinator Jobs – 35 Openings This Week

Executive Coordinator
Alpha Careers —Calgary, AB
- From $60,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Organizational skills
- Wellness program
- Dental care
Quick apply
Commercial Plumbing and HVAC Project Manager
Strathcona Mechanical Limited —Calgary, AB
- $80,000–$130,000 a year
- Full-time
- Administrative experience
- Project management
- Plumbing
- Disability insurance
- Dental care
Quick apply
HSE Operations Coordinator
Salient Health and Safety Inc. —Calgary, AB
- $65,000–$70,000 a year
- Full-time
- Hybrid work
- Administrative experience
- Construction experience
- In-person
- Mileage reimbursement
- Dental care
Quick apply
5d
Accountant / Project Assistant
TalentSphere —Calgary, AB
- $55,000–$75,000 a year
- Part-time
- Hybrid work
- Engineering
- Communication skills
Quick apply
4d
People & Payroll Administrator
Concorde Entertainment Group —Calgary, AB
- $55,000 a year
- Hybrid work
- Bar
- English
- Microsoft Office
- Paid time off
Assistant Project Coordinator
Control Retail Management —Calgary, AB
- From $45,000 a year
- Full-time
- Remote
- English
- Project management
- Organizational skills
Quick apply
8d
Office Operations Coordinator
FirstService Residential —Calgary, AB
- $45,000–$55,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Project Assistant
Bird Construction —Calgary, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
8d
Human Resources Coordinator
McInnis & Holloway Funeral Home —Calgary, AB
- From $28 an hour
- Full-time
- Human resources
- Wellness program
- Dental care
Quick apply
Coordinator, Prospective Student Engagement
The University of Calgary —Calgary, AB
- Weekends as needed
- Microsoft Excel
- Marketing
- Research
14d
Administrative and Coordination Assistant
CJ Glass & Mirror Ltd —Calgary, AB
- $21–$25 an hour
- Full-time
- Microsoft Word
- Google Suite
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
1d
Admissions Assistant
Clear Water Academy —Calgary, AB
- $50,000 a year
- Full-time
- Customer service
- Microsoft Office
- Databases
10d
Project Coordinator
Bird Construction —Calgary, AB
- Full-time
- Engineering
- Analysis skills
- Bachelor's
Administrative Assistant, Community Health Sciences
The University of Calgary —Calgary, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
9d
Finance Coordinator, Trust
Gowling WLG —Calgary, AB
- Full-time
- Hybrid work
- Microsoft Office
- High school diploma or GED
- Accounting
- Disability insurance
- Dental care
Quick apply
2d
Executive Assistant and Coordinator Portfolio Initiatives, Vice-Provost (Indigenous Engagement)
The University of Calgary —Calgary, AB
- Full-time
- Microsoft Office
- Administrative experience
- Presentation skills
10d
Research Assistant, O’to Po’pa Community Development Field School
Mount Royal University —Calgary, AB
- $24.81 an hour
- Writing skills
- Research
- Bachelor's
Organizational Change Manager
Long View Systems —Calgary, AB
- $80–$100 an hour
- Contract
- Hybrid work
- Microsoft Powerpoint
- SharePoint
- Communication skills
Research Assistant, Department of Medicine
The University of Calgary —Calgary, AB
- Full-time
- Bachelor's
- Data entry
- Computer skills
7d
Clinical Research Asssitant, Department of Medicine
The University of Calgary —Calgary, AB
- Full-time
- Microsoft Excel
- Microsoft Office
- Bachelor's
9d

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Executive Coordinator

Alpha Careers
Calgary, AB

Quick apply

Job details

Full-time
From $60,000 a year

Qualifications

Microsoft Office
Administrative experience
Organizational skills
Computer skills
AI
Leadership
Communication skills
Driving Licence

Full job description

Executive Coordinator

Location: Calgary, Alberta
Position: Full-Time
Salary: Starting at $60,000 per year, commensurate with qualifications and experience.

Join Our Leadership Team

Optimum Wellness Centres is one of Alberta's leading multidisciplinary healthcare organizations, operating multiple clinics throughout Calgary and surrounding communities.

We are seeking an exceptional Executive Coordinator to work directly with senior leadership in a fast-paced, dynamic environment where no two days are the same.

We are looking for someone who thrives in a fast-paced entrepreneurial environment, enjoys solving new problems every day, and wants to become a trusted partner to our senior management team. If you're looking for a predictable routine, this role probably isn't for you.

This is an ideal opportunity for someone who wants to build a long-term career while learning directly from senior leadership, gaining exposure to every aspect of a growing organization, and taking on increasing responsibility over time.

You'll research information, draft correspondence, coordinate projects, organize complex information, solve problems, and help keep important initiatives moving forward. As your knowledge and experience grow, you'll become a trusted resource within the organization.

This is far more than an administrative role. It's an opportunity to learn how a growing business operates while working directly alongside senior leadership and progressively assuming greater responsibility.

The Person We're Looking For

We're looking for potential, character, and capability more than years of experience.

The ideal candidate is someone who:

Brings a high level of energy and enthusiasm to everything they do.
Learns quickly and enjoys tackling unfamiliar challenges.
Is exceptionally organized and highly detail-oriented.
Communicates exceptionally well, both verbally and in writing.
Builds strong relationships and is comfortable interacting with people at every level of an organization.
Thrives in a fast-paced environment where priorities change frequently.
Can rapidly shift between multiple projects while maintaining accuracy and attention to detail.
Anticipates what needs to be done, takes ownership, and follows through without waiting to be asked.
Is resourceful, curious, and enjoys finding answers independently.
Is comfortable using technology and excited to incorporate AI tools into their daily work.
Is resilient, adaptable, and performs well under pressure.
Has the confidence to ask thoughtful questions and respectfully challenge assumptions when appropriate.
Approaches every task with professionalism, integrity, and discretion.

No task is beneath you. Whether researching information, organizing documents, drafting correspondence, coordinating meetings, following up on outstanding issues, or solving unexpected problems, you're willing to jump in wherever needed.

This role is ideal for someone early in their career with exceptional drive and professionalism who wants to learn directly from senior leadership and progressively assume greater responsibility.

What You'll Be Doing

Executive Support & Coordination

Research information and summarize findings.
Draft correspondence, reports, and presentations.
Coordinate meetings, projects, and follow-up activities.
Prepare briefing materials for senior leadership.
Assist with document preparation and file organization.
Follow up on outstanding items and help ensure projects continue moving forward.

Research & Special Projects

Gather information from multiple sources and prepare concise summaries.
Assist with special projects and organizational initiatives.
Learn to review contracts, policies, and business documents.
Use AI tools to research information, summarize documents, improve workflows, and enhance productivity.
Assist in identifying opportunities to improve administrative processes and organizational efficiency.

You'll quickly become involved in a wide variety of projects and initiatives. Flexibility, curiosity, and a willingness to take on new challenges are essential to success in this role. Success in this role comes from continuously learning, exercising sound judgment, and making the people around you more effective.

Qualifications

We're looking for potential, curiosity, and capability more than a specific career path.

You may be an Executive Assistant, Legal Assistant, Project Coordinator, Office Administrator, Business graduate, Administrative Professional, or someone with another background that has prepared you for this opportunity.

The successful candidate will demonstrate:

Outstanding written and verbal communication skills.
Exceptional organizational skills and attention to detail.
Strong computer skills and confidence learning new software and technology.
Excellent judgment and problem-solving ability.
Professionalism, discretion, and sound ethics.
A positive attitude and genuine willingness to learn.
The ability to manage changing priorities while maintaining accuracy.
Professional presence and the confidence to build positive working relationships
A valid driver's licence.

Experience with Microsoft Office, AI productivity tools, project coordination, legal or contract administration, or healthcare administration is considered an asset but is not required.

Why Join Optimum Wellness Centres?

This is a unique opportunity to work directly with senior leadership while gaining exposure to virtually every aspect of running a successful healthcare organization.

You'll receive mentorship, meaningful responsibility, and the opportunity to continuously develop your skills while taking on increasing responsibility over time. If you're ambitious, enjoy learning, and are looking for a role where your work will have a meaningful impact, we'd like to hear from you.

Application Process

This recruitment is being managed by Alpha Careers on behalf of its client, Optimum Wellness Centres.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: From $60,000.00 per year

Benefits:

Company events
Dental care
Extended health care
On-site parking
Vision care
Wellness program

Application question(s):

Tell us about a time you were asked to do something you had never done before. How did you approach it, and what was the outcome?
Describe a time when you were responsible for several important tasks with competing deadlines. How did you stay organized and ensure nothing was overlooked?
Describe a time when someone gave you constructive criticism or changed your work after you had completed it. How did you respond, and what did you learn?
We regularly use AI tools to research information, summarize documents, draft correspondence, and improve productivity. Tell us about your experience using AI. If you're new to AI, tell us how you would approach learning it and where you think it could improve your work.
Tell us about a time you noticed something that could be improved before anyone asked you to look at it. What did you notice, what did you do, and what was the outcome?

Licence/Certification:

Driving Licence (required)

Work Location: In person

Quick apply

Refine Your Search

assistant project coordinator jobs in calgary ab

Executive Coordinator

Commercial Plumbing and HVAC Project Manager

HSE Operations Coordinator

Accountant / Project Assistant

People & Payroll Administrator

Assistant Project Coordinator

Office Operations Coordinator

Project Assistant

Human Resources Coordinator

Coordinator, Prospective Student Engagement

Administrative and Coordination Assistant

Admissions Assistant

Project Coordinator

Administrative Assistant, Community Health Sciences

Finance Coordinator, Trust

Executive Assistant and Coordinator Portfolio Initiatives, Vice-Provost (Indigenous Engagement)

Research Assistant, O’to Po’pa Community Development Field School

Organizational Change Manager

Research Assistant, Department of Medicine

Clinical Research Asssitant, Department of Medicine

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