Ottawa On Legal administrative assistant Jobs – 6 Openings This Week

Administrative Assistant
Recruiting in Motion —Ottawa, ON
- $30–$35 an hour
- Part-time
- Microsoft Office
- Administrative experience
- In-person
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2d
Billing Administrative Assistant
Gowling WLG —Ottawa, ON
- $55,000–$65,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
- Disability insurance
- Dental care
9d
Legal Administrative Assistant - Intellectual Property
Gowling WLG —Ottawa, ON
- $55,000–$70,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
Office Admin Support Clerk
Gibson Tanner Rabin LLP —Ottawa, ON
- Up to $40,000 a year
- Full-time
- Bilingual
- Customer service
- Administrative experience
- Dental care
- Paid time off
Quick apply
6d
Office Administrator (Bilingual)
Dream Unlimited —Ottawa, ON
- $50,000–$60,000 a year
- Bilingual
- Computer science
- English
- Paid time off
Quick apply
9d

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Intermediate Law Clerk/ Legal Assistant
Bennett McIntyre Mysicka LLP —Kanata, ON
We are a medium sized law office looking to hire a law clerk or paralegal with 4-5 years experience in either corporate /business law, wills and estates or…
From $65,000 a year
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3d
Junior Lawyer (Contract – Temporary Legal Drafting Support)
The Look Company —Ontario
Called to the Ontario Bar (or eligible to practice in Ontario). Supporting internal legal and business teams with time-sensitive work.
$40–$50 an hour
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3d

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Office and Legal Administrator
TPH Law —Markham, ON
Coordinate filing of out-of-province documents with local counsel or agents as directed. Assist with incoming and outgoing correspondence related to case files.
From $42,000 a year
Quick apply
Administrative Assistant (Cantonese and at least 2 years of experience)
S. Ho Law Office —Richmond Hill, ON
Answer telephone calls, greet visitors, and respond to inquiries. Provide secretarial, administrative and clerical support to the team.
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Administrative Assistant

Recruiting in Motion -
Ottawa, ON

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Job details

Part-time
$30–$35 an hour
2 days ago

Qualifications

Filing
Microsoft Office
Administrative experience
Communication skills
Time management

Full job description

Position Title: Administrative Assistant
Contract Duration: Part Time - 10-15 hours / week
Salary & Benefits: $30-35/hr
Position Status: Current Vacancy
Location: Downtown Ottawa
Work Model: Remote (must be in Ottawa). Must be available to go on site periodically (ie: events, office needs)

We are seeking a highly organized and detail-oriented Part-Time Administrative Assistant to support the President/CEO and Director. The ideal candidate will play a crucial role in ensuring the smooth operation of the firm by managing administrative tasks, coordinating schedules, and assisting with client communications. This role is perfect for someone with strong interpersonal skills who thrives in a small, collaborative environment and is looking for part time work.

Key Responsibilities:

Administrative Support: Provide comprehensive administrative support to the President/CEO, including calendar management, travel arrangements, scheduling meetings, and preparing documents, reports and presentations.
Communication: Handle correspondence on behalf of the President/CEO, including drafting emails, letters, and reports. Liaise with clients, staff and external stakeholders as needed.
Client Management: Assist with client onboarding, maintain client files, and ensure timely follow-up on client inquiries.
Event Coordination: Assist in planning and coordinating company events, client meetings, and other special projects.
Support Special Projects: Provide support for ad hoc projects as required by the President/CEO

The ideal candidate is either working as a virtual assistant or is recently retired and looking for 10-14 hours per week. You will have proven experience as an Executive Assistant, Administrative Assistant, or in a similar role, preferably within a professional services environment. You will possess strong organizational and time-management skills, with the ability to manage multiple priorities effectively. Excellent written and verbal communication skills are essential, along with proficiency in the entire Microsoft Office Suite. A high level of discretion and professionalism is required in handling confidential information. The successful candidate will be able to work independently while also thriving as part of a small team, demonstrating strong attention to detail and problem-solving abilities. You can demonstrate your ability to proactively organize and prioritize the daily workload for executives, ensuring smooth and efficient operations.

What will make you stand out:

Exceptional understanding of MS Office, including OneDrive for filing systems
Minimum 5 years of experience supporting an executive or senior leader
Legal administrative experience would be a huge asset
An understanding of small business environment and culture
Looking for flexible part-time work, but scale hours during core business hours

AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.

The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range.

#RIMCA

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legal administrative assistant jobs in ottawa on

Administrative Assistant

Billing Administrative Assistant

Legal Administrative Assistant - Intellectual Property

Office Admin Support Clerk

Office Administrator (Bilingual)

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