Administrative assistant Jobs

Executive Assistant
Fruit et Légumes Gaetan Bono —Montréal, QC
- Full-time
- Bilingual
- English
- Microsoft Office
Quick apply
Compliance, Priva and Office Administrator
Cervini Farms (1993) Inc. —Leamington, ON
- From $60,000 a year
- Full-time
- Spanish
- English
- Administrative experience
Quick apply
Office Assistant
Squamish Medical Clinic —Squamish, BC
- $21–$24 an hour
- Immediate opening
- Customer service
- Administrative experience
- Front desk
- Dental care
- Paid time off
Quick apply
1d
Administrator
Enhanced Living —Oromocto, NB
- $105,000–$115,000 a year
- Full-time
- Google Suite
- Bachelor's
- Budgeting
- Paid time off
Quick apply
12d
Office Assistant & Expediter
535901 Yukon Inc —Dawson, YT
- $25 an hour
- Temporary
- Customer service
- In-person
- Relocation assistance
Quick apply
Construction Office & Safety Administrator
Northern Structure Ltd. —Headingley, MB
- $25–$35 an hour
- Full-time
- English
- Microsoft Office
- Administrative experience
- Designated paid holidays
Quick apply
Clinic Lead (Medical Office Administrator)
One Vascular Health & Imaging —London, ON
- $24–$30 an hour
- Full-time
- Medical office experience
- Administrative experience
- Supervising experience
Quick apply
14d
Office and Billing Administrator
Capacity Forest Management —Campbell River, BC
- $19.25–$25.00 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
Administrative Assistant
Global Equipment Company Ltd. —Greater Sudbury, ON
- $25–$30 an hour
- Full-time
- Bilingual
- CRM software
- Writing skills
Quick apply
Office Administrator/Bookkeeper
Confidential —Kingston, ON
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick apply
Medical Office Assistant
AI CARDIO —Vancouver, BC
- $18.25–$22.00 an hour
- Full-time
- Medical office experience
- English
- Administrative experience
Quick apply
Senior Administrative Assistant
Senior Administrative Assistant —Cold Lake, AB
- $30–$35 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
4d
Executive Assistant
Naut'sa mawt Tribal Council —Mill Bay, BC
- Up to $60,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Travel
- In-person
Quick apply
14d
Office Administrator/Bookkeeper
ROOF DOCTOR —Kelowna, BC
- $65,000–$90,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Accounting
- Disability insurance
- Dental care
Quick apply
Administrative Assistant/School Bus Driver
Barwick Service —Barwick, ON
- $24 an hour
- Full-time
- Customer service
- Driving
- Computer skills
- Flexible schedule
Quick apply
8d
Administrative Assistant
GDG —Burlington, ON
- $25–$30 an hour
- Part-time
- Microsoft Word
- Google Suite
- English
- Dental care
Quick apply
15h
Administrative Assistant
Bishop Insurance Group Inc. —Antigonish, NS
- $38,000–$48,000 a year
- Full-time
- Sales
- Customer service
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
Administrative Assistant
Stringam LLP —Swift Current, SK
- Full-time
- Microsoft Word
- English
- In-person
- Disability insurance
- Dental care
Quick apply
12d
Bilingual Administrative Assistant
Miska Trailers —Hamilton, ON
- $54,000–$57,000 a year
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
4d
Dental Office Administrator (Experienced)
Toronto Lakeshore Dental —Etobicoke, ON
- $25–$40 an hour
- Full-time
- Organizational skills
- In-person
- Communication skills
- Dental care
Quick apply
13d

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Executive Assistant

Fruit et Légumes Gaetan Bono
Montréal, QC

Quick apply

Job details

Full-time

Qualifications

Bilingual
French
Business Management
Filing
English
Microsoft Office
Finance
Administrative experience
Bachelor's
QuickBooks
Organizational skills
Business
Bookkeeping
Microsoft Outlook Calendar
Accounting
Communication skills
Office experience

Full job description

Adjoint(e) de direction

Nous sommes à la recherche d’un(e) adjoint(e) de direction hautement organisé(e), proactif(ve) et débrouillard(e) pour soutenir un entrepreneur à la tête de plusieurs entreprises bien établies et d’investissements immobiliers.

C’est un rôle concret et à fort impact, parfait pour une personne qui aime travailler dans un environnement dynamique, qui apprécie la diversité des tâches et qui assume volontiers la responsabilité d’apporter de la structure, de la clarté et un suivi à de multiples priorités.

· Travailler en collaboration avec un entrepreneur chevronné dans divers domaines professionnels

· Acquérir une expérience concrète en opérations, finances et immobilier

· Jouer un rôle clé dans l’amélioration de l’organisation, de l’efficacité et de l’exécution

· Poste polyvalent et stimulant, offrant une grande autonomie et un impact tangible

Vos responsabilités

· Gérer un agenda dynamique (réunions, rendez-vous et déplacements)

· Préparer la documentation pour les réunions, présentations et initiatives stratégiques

· Traiter l’information confidentielle avec professionnalisme et discrétion

· Gérer, filtrer et hiérarchiser des courriels, appels et communications quotidiennes

Agir comme point de contact central entre les différentes entreprises et les partenaires externes
Coordonner les réunions et assurer le suivi des points clés
Veiller à l’avancement efficace des projets et des priorités.
Gérer les délais, les priorités et les projets de plusieurs entités
;
Maintenir des dossiers bien organisés (contrats, rapports et documents clés)
Appuyer les activités immobilières, incluant la préparation de documents, la coordination avec les locataires et les fournisseurs, ainsi que le suivi des transactions
Aider au suivi des dépenses, à la conciliation et à l’organisation financière
Assurer la liaison avec les comptables et les conseillers externes
Maintenir des systèmes de classement précis et soutenir les processus de rapports
Soutenir la réalisation d’initiatives commerciales et de projets spéciaux
Contribuer à l’implantation de systèmes et de procédures visant à accroitre l’efficacité
Identifier les manques, prévoir les exigences et suggérer des solutions de manière proactive.
Planifier et organiser les déplacements et préparer des itinéraires détaillés.
Assister dans la planification de réunions, d’évènements et de rencontres hors site
Gérer et concilier les dépenses

Profil recherché

Excellente capacité d’organisation et souci du détail marqué
Attitude proactive, débrouillarde et orientée vers les solutions
Capacité à gérer plusieurs priorités simultanément à travers différentes entreprises
Excellentes aptitudes en communication et en relations interpersonnelles
Grand sens de la discrétion et du professionnalisme
Aisance dans un environnement rapide et en constante évolution

Qualifications

3 à 7+ ans d’expérience en soutien à un(e) dirigeant(e) sénior ou à un entrepreneur
Connaissances de base en tenue de livres ou en processus financiers
Excellente maîtrise du français et de l’anglais, à l’oral comme à l’écrit
Maîtrise de la suite Microsoft Office, de Google Workspace et d’outils comme QuickBooks (ou équivalent)
Expérience avec plusieurs entreprises ou dans le secteur immobilier, un atout important
Posséder un baccalauréat en administration des affaires, en finance, en comptabilité ou dans un domaine connexe, ou avoir une expérience professionnelle pertinente équivalente (un atout)

Lieu de travail

Présentiel, H1Z 4H7

Executive Assistant

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support an entrepreneur overseeing multiple well-established businesses and real estate investments.

This is a hands-on, high-impact role for someone who thrives in a fast-paced environment, enjoys variety, and takes ownership in bringing structure, clarity, and follow-through to a wide range of priorities.

Why This Role

· Work directly with a successful entrepreneur across diverse ventures

· Gain hands-on exposure to operations, finance, and real estate

· Play a key role in improving organization, efficiency, and execution

· Varied, fast-paced role with real ownership and impact

What You’ll Do

· Manage a dynamic calendar, scheduling meetings, appointments, and travel

· Prepare materials for meetings, presentations, and key initiatives

· Handle confidential information with discretion

· Monitor and prioritize emails, calls, and day-to-day communications

· Act as a central point of contact across businesses and external partners

· Coordinate meetings and ensure follow-ups on key action items

· Help keep projects and priorities moving forward efficiently

· Track deadlines, priorities, and initiatives across multiple companies

· Maintain organized records (contracts, reports, and key documents)

· Assist with real estate activities, including documentation, tenant/vendor coordination, and transaction follow-ups

· Assist with expense tracking, reconciliations, and financial organization

· Liaise with accountants and external advisors

· Maintain accurate filing systems and support reporting processes

· Support execution of business initiatives and special projects

· Help implement systems and processes to improve efficiency

· Identify gaps, anticipate needs, and proactively solve problems

· Coordinate travel arrangements and detailed itineraries

· Support planning of meetings, events, and offsite activities

· Manage and reconcile expenses

What We’re Looking For

· Highly organized with strong attention to detail

· Proactive, resourceful, and solutions-driven

· Able to manage multiple priorities across different businesses

· Strong communication and interpersonal skills

· High level of discretion and professionalism

· Comfortable in a fast-paced, ever-evolving environment

Qualifications

· 3–7+ years of experience supporting a senior executive or entrepreneur

· Familiarity with basic bookkeeping or financial processes

· Excellent command of French and English, both spoken and written

· Proficiency in Microsoft Office, Google Workspace, and tools like QuickBooks (or similar)

· Experience working across multiple businesses or with real estate is a strong asset

· Bachelor’s degree in Business Administration, Finance, Accounting, or a related field, or equivalent practical experience (preferred)

Work Location

In-person, H1Z 4H7

Language:

English (required)

Work Location: In person

Quick apply

Refine Your Search

Executive Assistant

Compliance, Priva and Office Administrator

Office Assistant

Administrator

Office Assistant & Expediter

Construction Office & Safety Administrator

Clinic Lead (Medical Office Administrator)

Office and Billing Administrator