Spruce Grove, Ab Office managers Jobs – 17 Openings This Week

Operations Coordinator
1st Choice Construction Site Services Inc. —Edmonton, AB
- From $20 an hour
- Part-time
- Microsoft Excel
- Customer service
- Administrative experience
Quick apply
14d
Office Administrator
LAPC DRYWALL LTD —Spruce Grove, AB
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
Senior Administrator
Netsanak Wekowaw - My Siblings Home —Edmonton, AB
- $60,000–$75,000 a year
- Weekends as needed
- Microsoft Office
- Administrative experience
- Travel
- Dental care
- Paid time off
Quick apply
Senior Project & Branch Manager
Pure Restoration Inc. —Edmonton, AB
- Weekends as needed
- Microsoft Word
- Google Suite
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
4d
Full-Time Store/Office Manager
Just Bite Me Meals —Edmonton, AB
- $21 an hour
- Full-time
- Sales
- Inventory management
- Microsoft Office
- Store discount
- Dental care
Quick apply
1d
Office Manager
Ridgewood Utilities Management Ltd. —Edmonton, AB
- $60,000–$70,000 a year
- Full-time
- Oracle
- Customer service
- Microsoft Office
- Dental care
- Paid time off
Quick apply
9d
Office Administrator
Brandt —Edmonton, AB
- Customer service
- English
- Microsoft Office
Quick apply
Secretary III (Temporary) - 1.0 FTE
Parkland School Division —Spruce Grove, AB
- $27.68–$30.87 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- First Aid Certification
5d
Branch Manager
Kenroc Building Materials —Edmonton, AB
- Full-time
- Sales
- Inventory management
- Customer service
- Profit sharing
- Disability insurance
Quick apply
Branch Manager
DAIKIN COMFORT TECHNOLOGIES CANADA ULC —Edmonton, AB
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Paid time off
Quick apply
Front of House - Office Supervisor
Chop Steakhouse & Bar —Edmonton, AB
- Part-time
- Serving
- Leadership
- Restaurant experience
Quick apply

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Associate Real Estate Branch Manager (Licensed Broker/Manager)
RE/MAX Hallmark Realty Ltd. —Richmond Hill, ON
Must possess a valid Real Estate Broker license in Ontario, Canada and is in good standing. Ongoing mentorship and support from an experienced leadership team.
$55,000–$85,000 a year
Quick apply
8d
Dental Office Manager
Confidential —East York, ON
Office will be expanding in 2027 with more administrative staff hired so you would by then be familiar and experienced with all aspects of the office and could…
$35–$45 an hour
Quick apply
8d

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Operations Coordinator

1st Choice Construction Site Services Inc. -
Edmonton, AB

Quick apply

Job details

Part-time | Full-time
From $20 an hour
14 days ago

Qualifications

Computer operation
Accounts receivable
Microsoft Excel
Customer service
Filing
Administrative experience
QuickBooks
Construction experience
Communication skills

Full job description

Operations Coordinator

1st Choice Construction Site Services Inc. is looking for an organized, detail-oriented Operations Coordinator to support our growing operations team and provide administrative support to the President.

This is an operations-focused administrative role. The successful candidate will help manage customer communication, work order administration, invoicing support, documentation, collections follow-up, and day-to-day office tasks.

About Us

1st Choice Construction Site Services Inc. has been serving the Edmonton construction industry since 2006. We provide site service solutions for builders and contractors, including waste bins, disposal bags, temporary fencing, temporary walkways and railings, and portable toilets.

Position Summary

The Operations Coordinator will support the Operations team by ensuring customer requests are documented, work orders are created accurately, completed work is processed for invoicing, and administrative follow-ups are completed in a timely manner.

Key Responsibilities

Answer incoming calls and respond to customer emails professionally and promptly.
Create, update, and maintain accurate work orders in company systems.
Confirm customer information, service details, site details, pricing, and purchase order information are complete and accurate.
Prepare customer invoices from approved work orders, purchase orders, and supporting documentation.
Review work orders before invoicing to identify missing information or discrepancies.
Follow up with Operations on incomplete work orders, missing details, or billing questions.
Assist with customer account updates, purchase order tracking, and operational data entry.
Support collections by following up on outstanding customer balances as directed.
Maintain accurate customer, job, billing, and administrative records.
Complete administrative duties including scanning, filing, document management, vendor applications, cheque printing, and other general office tasks.
Provide administrative support to the President, including scheduling, document preparation, follow-ups, and task tracking.
Support general Operations administration and complete other duties as assigned.

Key Expectations

Customer communication is professional, timely, and well documented.
Work orders are created accurately and with complete information.
Invoices are prepared accurately from approved documentation.
Outstanding balances are followed up on professionally and consistently.
Missing information is identified and followed up on proactively.
Administrative tasks are completed accurately and with attention to detail.
Records and documentation are organized and easy to access.

Must-Have Qualifications

Experience preparing and processing invoices.
Experience with customer collections or accounts receivable follow-up.
Experience using QuickBooks Online.
Experience using work order, dispatch, or service management software.
Intermediate Excel skills.
Strong customer service skills.
Strong attention to detail and accuracy.
Excellent organization and follow-up skills.
Professional phone and email communication skills.

Additional Qualifications

Previous experience in operations administration, office administration, dispatch support, billing administration, executive assistant support, or a similar role is preferred.
Ability to work in a fast-paced environment with changing priorities.
Comfortable using computers, email, spreadsheets, and business software.
Construction, waste, trucking, or service industry experience is an asset.
Ability to work independently and as part of a team.

What We Are Looking For

We are looking for someone who is organized, reliable, detail-oriented, and comfortable taking ownership of administrative tasks from start to finish. The ideal candidate communicates clearly, follows up proactively, and enjoys supporting a busy operations team.

Hours

25–35 hours per week, or as needed based on operational requirements.

Schedule

Monday to Friday

Location

Edmonton, AB

Compensation

$20.00 per hour

Pay: From $20.00 per hour

Work Location: In person

Quick apply

Refine Your Search

office managers jobs in spruce grove, ab

Operations Coordinator

Office Administrator

Senior Administrator

Senior Project & Branch Manager

Full-Time Store/Office Manager

Office Manager

Office Administrator

Secretary III (Temporary) - 1.0 FTE

Branch Manager

Branch Manager

Front of House - Office Supervisor

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