Thunder Bay, On Document specialist Jobs – 30 Openings This Week

Broker Support Specialist
Jones Insurance —Thunder Bay, ON
- $42,000–$46,000 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- High school diploma or GED
- Wellness program
- Disability insurance
Quick apply
Pediatric Clinical Coordinator, Moose Factory, ON
Weeneebayko Area Health Authority —Ontario
- $46.05–$66.00 an hour
- Full-time
- Nursing
- Bachelor's
- Case management
- Dental care
- Employee assistance program
Quick apply
Smart Meter Sales Specialist
Core and Main —Ontario
- $75,000–$100,000 a year
- Full-time
- Remote
- Microsoft Word
- Up to 50% travel
- Sales
- Dental care
- Paid time off
Quick apply
Accounting Software Implementation Specialist
BAI Bragonier & Associates Inc —Ontario
- $85,000–$115,000 a year
- Full-time
- Remote
- Microsoft Excel
- English
- Accounting
- Disability insurance
- Dental care
Quick apply
Data Migration Specialist
Raise —Ontario
- Contract
- Remote
- Oracle
- SQL
Quick apply
4d
Real Estate Law Clerk/ Platform Operator (Ontario)
InfoTrack Canada —Ontario
- $50,000–$55,000 a year
- Full-time
- Remote
- Bilingual
- Microsoft Excel
- English
- Dental care
- Paid time off
Quick apply
Procurement and Contract Specialist
NOSM University —Thunder Bay, ON
- Overtime
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Regional Planner
Ministry of Natural Resources —Thunder Bay, ON
- $1,485.01–$1,871.11 a week
- Temporary
- Bilingual
- English
- Analysis skills
- Disability insurance
5d
CN - Vendor Managed Inventory Specialist
MSC Industrial Supply Co. —Thunder Bay, ON
- $37,500–$58,034 a year
- Full-time
- Microsoft Word
- Customer service
- Word processing
Personal Banking Associate
BMO Financial Group —Thunder Bay, ON
- $34,750–$51,800 a year
- Full-time
- Sales
- Customer service
- Analysis skills
- Tuition reimbursement
- Life insurance
4d
Critical Environments Lead
BGIS —Thunder Bay, ON
- $65,000–$85,000 a year
- Full-time
- High school diploma or GED
- Leadership
- Communication skills
Temporary Contract Appointment Secretary
The Port Arthur Health Centre —Thunder Bay, ON
- From $20.86 an hour
- Temporary
- Microsoft Word
- Google Suite
- Medical office experience
Quick apply
23h
Physiotherapist
KEEWAYTINOOK OKIMAKANAK —Thunder Bay, ON
- $95,000 a year
- Master's degree
- Presentation skills
- Case management
Quick apply
Specialist: Junior Electrical/Electronic Engineer
BMW —Rosslyn, ON
- Bachelor's
conducteur de classe 1
The Erb Group —Thunder Bay, ON
- $30 an hour
- Overtime
- Commercial driving
- OTR
- Profit sharing
- Disability insurance
Quick apply
General Medical Physician
Members Health Inc. —Canada
- $140–$150 an hour
- Part-time
- Remote
- Communication skills
- Wellness program
- Work from home
Quick apply
Signals Specialist
Metrolinx —Canada
- $93,798 a year
- 12 hour shift
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
1d
EAM Specialist - CONTRACT
Metrolinx —Canada
- $93,798 a year
- Full-time
- Computer Science
- Writing skills
- Engineering
8d
Senior Manager, Contracts Administration
Metrolinx —Canada
- $140,764 a year
- Full-time
- Oracle
- Engineering
- Contracts
8d
Project Manager, Delivery - Scarborough Subway Extension
Metrolinx —Canada
- $93,798 a year
- Full-time
- PMP
- Engineering
- Project management
3d

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document specialist jobs near thunder bay, on

Broker Support Specialist

Jones Insurance -
Thunder Bay, ON

Quick apply

Job details

Full-time
$42,000–$46,000 a year

Qualifications

Microsoft Outlook
Content management systems
Administrative experience
High school diploma or GED
Accounting
SharePoint
Budgeting
Accounting
Driving Licence

Full job description

Job Description:

The Broker Support Specialist (BSS) plays a critical operational role at Jones Insurance, providing essential administrative and technical support to our Personal Insurance Brokers. This position is responsible for processing insurance transactions, preparing and compiling application and quotation materials, and ensuring accurate documentation across our Broker Management System and insurer portals.

The BSS contributes to the overall efficiency, accuracy, and quality of service delivered to our clients by ensuring broker requests are completed thoroughly, accurately, and in accordance with Jones Insurance policies and procedures.

Why Join the Jones Insurance Team?

· A people-focused culture that values wellness, respect, and balance.

· Competitive benefits and paid vacation (and your birthday off with pay).

· Family-friendly flexibility within business hours (we understand real life).

· Paid volunteer time and a strong commitment to community involvement across Northwestern Ontario.

· A stable, growing brokerage that continues to invest in its people, technology, and processes.

Job Duties:

Broker Support Duties:

· Process new insurance applications and other policy transactions within our insurance partners' web portals as directed by Jones Insurance Brokers.

· Work with brokers and other colleagues to resolve internal underwriting issues.

· Assist in the internal auditing process as directed by the Personal Lines Manager.

· Document all client activity in our Broker Management System in accordance with our policies and procedures.

· Complete quote requests in our quotation management systems as directed.

· Compile electronic application packages for brokers.

· Assist in other administrative duties or projects as required.

Client Experience & Reception Duties

(Reception Coverage 2-3 hours weekly, as needed):

· Deliver a positive, professional first impression that reflects our brand and values.

· Maintain strict confidentiality of all client and internal information.

· Respond to all inquiries in a professional, courteous, and engaging manner.

· Triage and manage phone, email, in‑person, and written correspondence, including the general inbox, in line with established procedures.

Accounting & Financial Duties

· Process all payment types (direct deposits, e‑transfers, cash, credit cards, and automatic debits) and prepare sales receipts.

· Send registered letter payments via ClearPay or broker cheques and notify brokers for follow‑up.

· Complete courtesy and reminder calls/emails for outstanding accounts.

· Act as backup to the accounting team, supporting end‑of‑day processing, bank deposits, and related tasks as needed.

Requirements

· A high school diploma or equivalent is required; additional education in office administration, accounting or related fields is a plus.

· A minimum of 2 years of experience in an administrative or client service role is required.

· Familiarity with Broker Management Systems (BMS) and insurance industry practices is advantageous, but any CMS experience is valued.

· Advanced knowledge of office procedures involving reception, such as service etiquette, payment collection, reconciliations, financial record-keeping, complex data entry, inventory management, budgeting and other controls is desired.

· Accounting experience is an asset.

· Experience working within the Microsoft 365 suite (e.g. Outlook, Teams, Sharepoint) is preferred.

· Valid ON driver’s license.

You’ll Succeed in This Role If You:

· Build strong, professional rapport with clients and visitors while staying focused and productive.

· Communicate clearly and confidently, handling sensitive information with discretion.

· Pay close attention to detail and can easily refocus after interruptions.

· Manage your time well and work effectively both independently and as part of a team.

· Embrace change, continuous improvement, and evolving responsibilities.

· Take a practical, solution‑focused approach to challenges.

If you’re an organized, detail‑driven individual who enjoys helping people, we’d love to hear from you!

We sincerely thank all candidates for their interest in working with our company. Candidates who meet screening requirements will receive a prompt for an assessment. Only those who pass the assessment will be notified of next steps.

Pay: $42,000.00-$46,000.00 per year

Benefits:

Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Wellness program

Work Location: In person

Quick apply

Refine Your Search

document specialist jobs in thunder bay, on

Broker Support Specialist

Pediatric Clinical Coordinator, Moose Factory, ON

Smart Meter Sales Specialist

Accounting Software Implementation Specialist

Data Migration Specialist

Real Estate Law Clerk/ Platform Operator (Ontario)

Procurement and Contract Specialist

Regional Planner

CN - Vendor Managed Inventory Specialist

Personal Banking Associate

Critical Environments Lead

Temporary Contract Appointment Secretary

Physiotherapist

Specialist: Junior Electrical/Electronic Engineer

conducteur de classe 1

General Medical Physician

Signals Specialist

EAM Specialist - CONTRACT

Senior Manager, Contracts Administration

Project Manager, Delivery - Scarborough Subway Extension

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