Administrative assistants Jobs

Accounting Clerk/Administrative Assistant
Wolfenburg Roofing —Gatineau, QC
- $36,558.80–$48,995.84 a year
- Part-time
- Microsoft Excel
- Oracle
- English
- Dental care
- Paid time off
Quick apply
Administrative Assistant/Receptionist
Ogilvie Dental —Ottawa, ON
- $21–$25 an hour
- Full-time
- Bilingual
- English
- In-person
- Dental care
- Flexible schedule
Quick apply
6d
Data Entry Clerk (Remote)
Farber Debt Solutions —Remote
- $38,000–$40,000 a year
- Full-time
- Remote
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Employee assistance program
Quick apply
Administrative Assistant/Data Entry Clerk
Teamsters Canada Rail Conference —Edmonton, AB
- $26–$30 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- Customer service
- Dental care
Quick apply
Logistics and Administrative Coordinator
Vanasia Trading Group —Remote
- $20–$25 an hour
- Part-time
- Remote
- Communication skills
- Negotiation
- Profit sharing
- Work from home
Quick apply
Registry Services Clerk
Information Services Corporation —Regina, SK
- $23.89–$29.06 an hour
- Temporary
- Hybrid work
- Customer service
- Word processing
- Microsoft Office
Administrative & HR/Scheduling Support Assistant (Contract)
Goliath Grower Services —Remote
- $20 an hour
- Immediate opening
- Remote
- Administrative experience
- Human resources
- Communication skills
Quick apply
Administrative Support & Billing Specialist Oakville
Auto Warehousing Company Canada —Oakville, ON
- From $27 an hour
- Overtime
- Hybrid work
- Microsoft Word
- Microsoft Excel
- High school diploma or GED
- Disability insurance
- Dental care
Quick apply
Executive Assistant
Simpcw First Nation —Barriere, BC
- $25–$36 an hour
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Compliance, Priva and Office Administrator
Cervini Farms (1993) Inc. —Leamington, ON
- From $60,000 a year
- Full-time
- Spanish
- English
- Administrative experience
Quick apply
Reception-Office Assistant
CR LAWYERS LLP —Parksville, BC
- $20–$23 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Disability insurance
- Dental care
Quick apply
Medical Administrative Assistant
Prince Albert Cornerstone Medical Clinic —Prince Albert, SK
- $17.38–$28.92 an hour
- Full-time
- Medical office experience
- English
- Microsoft Office
Quick apply
11d
Administrative Assistant
Communities Economic Development Fund —Thompson, MB
- From $46,716.23 a year
- Full-time
- Microsoft Office
- Administrative experience
- High school diploma or GED
- Dental care
- Vision care
Quick apply
Dental Receptionist
Pretoria Bridge Dental —Ottawa, ON
- $28–$35 an hour
- Full-time
- Bilingual
- Computer skills
- In-person
- Dental care
Quick apply
Veterinary Assistant/Receptionist/RVT
Heritage Animal Hospital —Parksville, BC
- $22–$25 an hour
- Weekends as needed
- Computer skills
- In-person
- Communication skills
- Paid time off
Quick apply
6d
Experienced Dental Receptionist Wed-Sat
Essential Dental —Delta, BC
- $25–$29 an hour
- Full-time
- Medical office experience
- In-person
- Communication skills
- Dental care
Quick apply
Dental Receptionist/ Full time
DentoCare Dental —Ottawa, ON
- $37,000–$120,000 a year
- Full-time
- Bilingual
- English
- Communication skills
- Dental care
Quick apply
Administrative Assistant
Mueller Enterprises Ltd. —Williams Lake, BC
- Immediate opening
- Microsoft Excel
- Administrative experience
- Accounting
- Dental care
- Vision care
Quick apply
1d
Dental Receptionist
South Unionville OMFS —Unionville, ON
- $23–$30 an hour
- Part-time
- Customer service
- English
- Administrative experience
Quick apply
Design Team Administrator
Macon Industries —Parksville, BC
- $24–$28 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- ERP systems
- Disability insurance
- Dental care
Quick apply
7d

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Accounting Clerk/Administrative Assistant

Wolfenburg Roofing -
Gatineau, QC

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Job details

Part-time
$36,558.80–$48,995.84 a year

Qualifications

Microsoft Excel
Oracle
Accounts payable
Financial auditing
SAP
Accounting software
Financial reporting
English
Finance
Bachelor's
Accounting
QuickBooks
Organizational skills
Payroll
Bookkeeping
Accounting
Communication skills

Full job description

Key Responsibilities:

Financial Reporting:

Prepare and analyze financial statements, including income statements, balance sheets, and cash flow statements (Quickbooks expertise)
Provide timely and accurate financial reports to senior management, board of directors, and external stakeholders.

Invoice Processing:

Receive and review invoices from vendors and suppliers for accuracy, completeness, and compliance with company policies.
Enter invoice details into the accounting system, assigning appropriate general ledger codes and cost centers.

Payment Processing:

Prepare and process payments, including checks, electronic transfers, and ACH payments, according to established payment schedules and terms.
Verify payment accuracy and ensure proper authorization and documentation for all outgoing payments.
Address any discrepancies or issues with invoices or payments, coordinating with vendors, procurement, and other departments as needed.

Vendor Management:

Maintain vendor accounts and contact information, ensuring accurate records of payment terms, discounts, and payment preferences.
Communicate with vendors regarding payment inquiries, discrepancies, and payment status updates.
Negotiate payment terms and resolve disputes or issues related to vendor invoices and payments.

Reconciliation and Reporting:

Reconcile accounts payable transactions with vendor statements, purchase orders, and receiving documents to ensure accuracy and completeness.
Generate accounts payable reports and analyses for management review, providing insights into payment trends, liabilities, and cash flow projections.

Compliance and Controls:

Ensure compliance with company policies, accounting standards, and regulatory requirements in accounts payable processes.
Maintain internal controls and documentation to support audit requirements and financial reporting integrity.
Monitor and enforce adherence to payment terms, discounts, and vendor contracts to optimize cash flow and minimize late fees or penalties.

Process Improvement:

Identify opportunities for process improvement and automation in accounts payable workflows to enhance efficiency, accuracy, and cost-effectiveness.
Collaborate with cross-functional teams, including procurement, finance, and IT, to implement system enhancements and best practices in accounts payable processes.

Qualifications:

Bachelor's degree in Accounting, Finance, or related field.
Proven experience (typically 1-3 years) in accounts payable or related financial role.
Familiarity with accounting software (e.g., QuickBooks, SAP, Oracle) and proficiency in MS Excel.
Strong attention to detail, accuracy, and organizational skills.
Effective communication and interpersonal skills for vendor interactions and internal collaboration.
Ability to prioritize tasks, meet deadlines, and work independently in a fast-paced environment.
Knowledge of accounting principles, accounts payable best practices, and regulatory compliance requirements.

Job Type: Part-time

Pay: $36,558.80-$48,995.84 per year

Benefits:

Dental care
Paid time off

Flexible language requirement:

French not required

Education:

Bachelor's Degree (preferred)

Experience:

Financial reporting: 1 year (preferred)
QuickBooks: 2 years (preferred)

Language:

English (preferred)

Work Location: In person

Quick apply

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