Halifax, Ns Office administrator Jobs – 41 Openings This Week

Office Administrator
CRUX Psychology —Halifax, NS
- $18–$23 an hour
- Full-time
- Customer service
- English
- Databases
Quick apply
Payroll Administrator
Cambridge Suites Hotel Halifax —Halifax, NS
- Hospitality
- Microsoft Office
- Hotel
Quick apply
Administrative Assistant
Doane Grant Thornton —Halifax, NS
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Profit sharing
10d
Office administrator (Summer Student)
Air Liquide —Dartmouth, NS
- Full-time
- Customer service
- Computer skills
- Communication skills
9d
Medical Office Administrator
PRAXES —Halifax, NS
- $48,700 a year
- Weekends as needed
- Medical office experience
- Microsoft Office
- Computer skills
Quick apply
Senior Administrative Assistant
Doane Grant Thornton —Halifax, NS
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Profit sharing
14h
Medical Office Assistant (Part-Time)
Pain Care Clinics —Halifax, NS
- $20–$23 an hour
- Part-time
- Microsoft Office
- High school diploma or GED
- Analysis skills
Quick apply
Payroll Administrator
Seaboard Transport Group —Dartmouth, NS
- Full-time
- Microsoft Excel
- Finance
- Time management
Quick apply
1d
Administrative Assistant
Resolve Sleep Health —Bedford, NS
- Full-time
- Google Suite
- Customer service
- Microsoft Office
- Dental care
- Paid time off
Quick apply
Accounts Payable Administrator
Bird Construction —Bedford, NS
- Full-time
- Microsoft Excel
- Customer service
- Microsoft Office
7d
Marketing and Administrative Assistant
PowerUp Leadership —Halifax, NS
- $40,000–$45,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
Quick apply
3d
Medical Office Assistant
Tacoma Family Medicine —Dartmouth, NS
- From $17.50 an hour
- Temporary
- Customer service
- Medical office experience
- Administrative experience
- Dental care
Quick apply
8d
Senior Program / Project Manager – Program Integration Office
MegThink —Halifax, NS
- $60–$65 an hour
- Contract
- Project management
- Organizational skills
- Software development
Quick apply
1d
Front Office Manager CAN
Hampton Inn & Suites by Hilton —Dartmouth, NS
- Weekends as needed
- English
- Hotel
- Supervising experience
Quick apply
Medical Office Assistant
Crossroads Family Practice —Upper Tantallon, NS
- From $20 an hour
- Full-time
- Presentation skills
- In-person
- Epic
Quick apply
7d
Manager, Middle Office
Citco —Halifax, NS
- Overtime
- Master's degree
- Analysis skills
- Bachelor's
Family, Campground & Administrative Assistant
Wilderness Stays Limited —Hubley, NS
- $20–$25 an hour
- Temporary
- Hospitality
- Childcare
- Driving
- Flexible schedule
Quick apply
Manager, I&IT Project Management Office
Metrolinx —Canada
- $123,026 a year
- Full-time
- Microsoft Excel
- PMP
- Master's degree

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Office Administrator

CRUX Psychology
Halifax, NS

Quick apply

Job details

Full-time
$18–$23 an hour

Qualifications

Customer service
Filing
English
Databases
Bachelor's
Data entry
College diploma
Communication skills

Full job description

CRUX Psychology is seeking a qualified and highly organized Office Administrator for Assessments to support our growing assessment service. This role requires a professional, detail-oriented, and compassionate individual who can build rapport with clients and third parties while managing sensitive information with discretion and care.

Reporting to the Practice Manager, Jennifer Sherry, the successful candidate will demonstrate excellent customer service, strong written and verbal communication skills, and a willingness to learn new systems and processes. The ideal candidate is punctual, reliable, adaptable, and able to work both independently and collaboratively in a fast-paced clinical environment.

Previous medical or mental health office experience is preferred but not required. Experience with Google Workspace, spreadsheets, databases, clinical software, workflow tools, and emerging technologies such as artificial intelligence is considered an asset.

CRUX Psychology provides expert therapy and assessment services backed by science and delivered with compassion. Our team is made up of 50+ psychologists across 10 provinces.

Mental health challenges are common, and psychological services are scarce. Many people go without needed help. CRUX Psychology is best in Canada at providing timely, accessible, evidence-based assessment and therapy. We are a growing practice driven by innovation, AI, and entrepreneurship. CRUX provides outstanding customer service, with competitive execution, so psychologists deliver better care, faster. CRUX’s purpose is clear: Uplift our communities by providing timely and accessible assessment and therapy to Canadians who would otherwise go without. For more information about CRUX Psychology, visit https://cruxpsychology.ca/

Office Administrator Duties

Communicate with clients, clinicians, staff, lawyers, referral sources, and third parties in a courteous, clear, and professional manner.
Answer telephone and email inquiries, relay messages accurately, and complete follow-up communication as required.
Coordinate assessment scheduling, rescheduling, cancellations, and wait lists.
Support clients through the assessment intake process, including forms, appointment logistics, and general procedural questions.
Assist with billing processes, including quotes, deposits, payments, receipts, and payment follow-up for assessments.
Prepare and submit third-party invoices upon completion of assessments.Coordinate administrative steps related to report completion, feedback appointments, and release of assessment documents, in keeping with clinic procedures.
Maintain assessment records, templates, forms, policy documents, and filing systems to support efficient workflow and document retrieval.
Manage client databases and complete accurate data entry.
Monitor and maintain assessment materials, office supplies, and administrative inventory.
Handle highly sensitive personal and clinical information with confidentiality, professionalism, and discretion.
Assist with general office administration, including incoming and outgoing mail, equipment coordination, and other operational duties as needed.
Attend meetings and support continuous improvement of administrative systems and processes.

Qualifications

Minimum two years of experience in customer service, administration, or office support, preferably in a clinic, health care, legal, or professional office environment.
A University degree or college diploma in a relevant discipline is preferred.
Proficiency with Google Workspace and other common business software applications.
Strong written and verbal communication skills.
Excellent organization skills and ability to manage multiple tasks under tight deadlines.
Strong attention to detail and accuracy.
Ability to work independently while also collaborating effectively with a team.
Trustworthy, discreet, and professional in handling confidential information.
Thoughtful, conscientious, kind, and client-centered in approach.
Motivated, dependable, and open to learning new tools and systems.

Hours and Salary: 35 hours per week at $18-$23 per hour, depending upon experience.

Contact: Please send your resume and cover letter to Jennifer Sherry, CRUX Psychology Practice Manager.

Job Type: Full-time

Pay: $18.00-$23.00 per hour

Language:

English (required)

Work Location: In person

Quick apply

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office administrator jobs in halifax, ns

Office Administrator

Payroll Administrator

Administrative Assistant

Office administrator (Summer Student)

Medical Office Administrator

Senior Administrative Assistant

Medical Office Assistant (Part-Time)

Payroll Administrator

Administrative Assistant

Accounts Payable Administrator

Marketing and Administrative Assistant

Medical Office Assistant

Senior Program / Project Manager – Program Integration Office

Front Office Manager CAN

Medical Office Assistant

Manager, Middle Office

Family, Campground & Administrative Assistant

Manager, I&IT Project Management Office

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