oak bay bc receptionist Jobs – 99 Openings This Week

Administrative Coordinator – Human Resources & Operations
Quadra Village Community Centre —Victoria, BC
- From $29.64 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
7h
Medical Office Assistant
Dr. J Jay Aiken Inc —Victoria, BC
- $26–$30 an hour
- Part-time
- Customer service
- Administrative experience
- Organizational skills
- Paid time off
Quick apply
7d
Office Administrator
4 Seasons Comfort Solutions —Saanichton, BC
- $18.25–$25.00 an hour
- Full-time
- English
- Administrative experience
- HVAC
Quick apply
5h
Booking Clerk/Secretary (Office Admin), Arthritis Program - Victoria, BC
Vancouver Coastal Health —Victoria, BC
- $28.74 an hour
- Temporary
- High school diploma or GED
- Medical terminology
- Wellness program
- Dental care
4d
Client Services Representative
ALS Global —Victoria, BC
- $28.11 an hour
- Full-time
- Heavy lifting
- Sales
- Customer service
- Disability insurance
- Dental care
Medical/Optometry Receptionist
Vista Eyecare —Victoria, BC
- $23–$28 an hour
- Full-time
- Data entry
- Front desk
- Communication skills
Quick apply
1d
Cashier/Customer Service
Benjos Tacos —Victoria, BC
- $18.25 an hour
- Part-time
- Customer service
- Basic math
- Organizational skills
Quick apply
2d
Veterinary Reception, Client Care, Ross Bay Animal Hospital
VCA Animal Hospitals —Victoria, BC
- $17.75–$25.00 an hour
- Full-time
- Customer service
- Administrative experience
- Computer skills
- Dental care
AR/AP Administrator
GT Mann Contracting Ltd. —Victoria, BC
- $25–$30 an hour
- Full-time
- Microsoft Excel
- Administrative experience
- High school diploma or GED
Quick apply
Team Administrative Assistant
KPMG —Victoria, BC
- $38,000–$52,500 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Veterinary Receptionist
Harbour Veterinary Clinic —Victoria, BC
- From $25 an hour
- Full-time
- Customer service
- Laboratory experience
- Microsoft Office
- Dental care
- Paid time off
Quick apply
10d
Veterinary Receptionist, Central Victoria Veterinary Hospital
VCA Animal Hospitals —Victoria, BC
- $17.75–$25.00 an hour
- Weekends as needed
- Customer service
- Administrative experience
- Computer skills
- Dental care
Weekend and Statutory Holiday Receptionist
The Jim Pattison Auto Group —Victoria, BC
- $19.50–$21.00 an hour
- Weekends only
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
3h
Cashier/Customer Service
The Vitamin Shop —Victoria, BC
- From $20 an hour
- Part-time
- Sales
- Customer service
- Basic math
- Store discount
Quick apply
6d
Customer Service Lead (Casual)
Victoria Women In Need Community Cooperative —Victoria, BC
- $18.50–$19.00 an hour
- Weekends as needed
- Customer service
- English
- Cashiering
- Store discount
- Dental care
Quick apply
1d
Medical Office Assistant/Office Manager
Island Infectious Disease Consultants —Victoria, BC
- $26–$30 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Medical office experience
Quick apply
2d
Clerk Receptionist - BC Cancer Victoria
BC Cancer —Victoria, BC
- $26.31 an hour
- Monday to Friday
- High school diploma or GED
- Recruiting
- Typing
Clerk - Reception & Image Service Centre - Medical Imaging
Island Health —Victoria, BC
- $28.74 an hour
- High school diploma or GED
- Computer skills
- Typing
Reception + Retail Associates
Tommy Gun's Original Barbershop —Victoria, BC
- From $19 an hour
- Weekends as needed
- Customer service
- Communication skills
- Time management
Quick apply
Legal Assistant or Administrative Support
Brown Henderson Melbye —Victoria, BC
- $22–$28 an hour
- Part-time
- Writing skills
- Research
- Administrative experience
- Flexible schedule
Quick apply
3d

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Administrative Coordinator – Human Resources & Operations

Quadra Village Community Centre -
Victoria, BC

Quick apply

Job details

Part-time
From $29.64 an hour
7 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Filing
Administrative experience
Supervising experience
Human resources management
Human resources
SharePoint
Computer skills
Typing
Business
Communication skills
Time management

Full job description

QVCC is committed to employment equity and inclusion. We strongly encourage applicants who increase the diversity of our staff team and have the ability to engage diverse communities in a safe and supportive way. Indigenous identity is considered an asset for this position.

Please send resume and cover letter to: [email protected] with the subject line “Admin Coordinator”. Applications may also be dropped off in person at 901 Kings Road. Though we thank all applicants, only those selected for an interview will be contacted.

Job Title: Administrative Coordinator – Human Resources & Operations

Reports to: Executive Director

Role: Provides human resources and administrative support to the Executive Director and agency staff.

Key Duties and Responsibilities:

Works with Program Leads to determine postings for agency positions, tracks and maintains applications, and oversees the administrative function of the recruitment process
Orientates new hires to agency policies, procedures, safety, and security measures
Interviews, supervises, and trains administrative staff and volunteers
Creates and maintains electronic and manual personnel files for staff team and practicum students
Provides time-sensitive employment information to the Payroll department
Conducts exit interviews with departing staff
Maintains reporting requirements regarding Performance Development for all agency staff
Assists Program Leads by assembling information and feedback to develop and complete program specific employee manuals
Creates an annual training schedule for the agency, scheduling workshops and facilitators, and assists in the training of Human Resources skills to supervisors
Ensures compliance with all policy, procedural, safety, and security protocols, in conjunction with program leads and the Facilities Coordinator
Researches, drafts, and develops possible policies & procedures based on gaps identified by the Executive Director.
Participates in and organizes meetings for the Occupational Health & Safety Committee
Leads the Staff Acknowledgement Committee
Coordinates administrative and clerical functions of the agency, performing a range of duties often involving material of a confidential nature
Organizes and schedules team meetings, completing and posting minutes, and completing preparations for the Annual General Meeting, including notices, food, recording attendance
Maintains membership forms, active membership list and follows up for renewals
Maintains an administrative filing system, both electronic and manual, for the agency
Opens, sorts, and distributes mail and emails received. Produces and distributes correspondence memos, letters, and forms
Prepares donation tax receipts for in-kind donations
Obtains and tracks quarterly and annual reports and statistical data from Program Leads
Assists with the completion of funding applications, proposals and reports, or ensures that they are completed by applicable staff to meet scheduled deadlines
Assists in the development, tabulation and manual data entry of paper copies of agency surveys as prioritized by the Executive Director
Assists with the functioning of computers, software, licences, and relative equipment for staff and community use, responding to requests for repair, replacement, and assistance, in conjunction with, or in the absence of, the Facilities Coordinator
Maintains office supplies inventory by determining needs and overseeing placement of orders, in conjunction with Reception staff
Actively participates on committees for annual events such as Quadra Village Day and Winter Dinner by assisting with permits, notices, and approvals required.
Maintains community and program related notices in the community kiosk and at the Centre
Responds to general inquiries, by phone and in person, regarding QVCC and shares in the physical work of maintaining the Centre
Shares social media duties with the Community Programs Coordinator and updates the QVCC website for all employment postings and any edits requested by the Executive Director
Participates to ensure a safe environment; observes potential hazards; remedies and/or reports to the appropriate person
Performs other related duties as required by the Executive Director and/or Program Manager

Qualifications:

Commitment to anti-oppressive, decolonial, and anti-racist practice
Ability to work with integrity and respect in a diverse, multi-cultural community centre
Demonstrated work experience and abilities in an administrative or HR management role: or a combination of training, education, and experience in a related field such as HR or Business Administration
Ability to maintain neutrality and a high level of confidentiality surrounding personnel matters
Demonstrated skills in general office duties: filing and clerical procedures; skilled typing and document/report preparation and layout; knowledge of personal computer applications
Demonstrated supervisory skills and experience with paid and/or volunteer staff, with the ability to guide and motivate
Excellent time management skills and the ability to prioritize work
Strong organization and problem-solving skills; keen attention to detail
Superior oral and written communication skills: excellent interpersonal and collaborative ability
Ability to work under pressure of deadlines and with frequent interruptions
Computer proficiency, including SharePoint, Word, Excel, PowerPoint, Adobe Pro and Canva
Minimum typing speed 40-60 WPM

Benefits and Remuneration:

$29.64 per hour to start, increases with tenure
3 weeks paid vacation (per full year worked)
Eligible for full Extended Health, Dental, AD&D, Life Insurance, and matching RRSP contributions
Immediate enrollment in the Employee & Family Assistance Program
Paid training & development suitable to position

Hours of Work:

28 hours per week, with a regular schedule approved by the Executive Director, with limited evenings and/or weekends when required
Schedule built around regular hours of operations, community events, and agency needs

Vulnerable Sector Criminal Record Check required

Closing Date: June 19, 2026

Thanks for your interest in working with us!

At Quadra Village Community Centre, we value our dedicated staff team and pride ourselves on being a good organization to work for and making a difference in our community.

Pay: From $29.64 per hour

Benefits:

Casual dress
Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
Paid time off
RRSP match
Vision care

Work Location: In person

Quick apply

Refine Your Search

receptionist jobs in oak bay bc

Administrative Coordinator – Human Resources & Operations

Medical Office Assistant

Office Administrator

Booking Clerk/Secretary (Office Admin), Arthritis Program - Victoria, BC

Client Services Representative

Medical/Optometry Receptionist

Cashier/Customer Service

Veterinary Reception, Client Care, Ross Bay Animal Hospital

AR/AP Administrator

Team Administrative Assistant

Veterinary Receptionist

Veterinary Receptionist, Central Victoria Veterinary Hospital

Weekend and Statutory Holiday Receptionist

Cashier/Customer Service

Customer Service Lead (Casual)

Medical Office Assistant/Office Manager

Clerk Receptionist - BC Cancer Victoria

Clerk - Reception & Image Service Centre - Medical Imaging

Reception + Retail Associates

Legal Assistant or Administrative Support

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