kitchener on office assistant Jobs – 111 Openings This Week

Real Estate Administrative Assistant
TN Real Estate Group —Kitchener, ON
- $20–$25 an hour
- Weekends as needed
- Google Suite
- Up to 50% travel
- Social media management
- Paid time off
Quick apply
Operations Administrative Support
BMO Financial Group —Waterloo, ON
- $32,400–$48,300 a year
- Full-time
- Analysis skills
- Communication skills
- Tuition reimbursement
- Life insurance
11d
Executive Assistant - AMR
Rockwell Automation —Kitchener, ON
- $64,640–$104,520 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
3d
Executive Assistant Office of The Chief of Police
Waterloo Regional Police Service —Cambridge, ON
- $85,695–$100,818 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Tuition reimbursement
1d
Office Administrator
Apex Occupational Health Solutions Inc. —Kitchener, ON
- $21–$25 an hour
- Full-time
- CRM software
- Accounting
- Data entry
Quick apply
Full Time Medical Office Administrator
Cambridge Cardiac Care Centre —Cambridge, ON
- $20–$23 an hour
- Weekends as needed
- CPR Certification
- Customer service
- First Aid Certification
- Dental care
Quick apply
6d
Receptionist & Client Service Assistant (Onsite)
BFL CANADA —Waterloo, ON
- $45,000–$55,000 a year
- Hybrid work
- Customer service
- Microsoft Office
- Administrative experience
- Dental care
- Employee assistance program
10d
Office Administrator
Omni LLP Chartered Professional Accountants —Guelph, ON
- $45,000–$55,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Accounting
- Dental care
- Vision care
Quick apply
2d
Administrative Assistant
University of Waterloo —Waterloo, ON
- $56,494.16–$70,617.70 a year
- Temporary
- Microsoft Office
- Databases
- Administrative experience
Office Administrator/Receptionist
Ultimate Drivers Kitchener —Kitchener, ON
- From $17.65 an hour
- Google Suite
- English
- Microsoft Office
Quick apply
Medical Office Receptionist/Administrative Assistant
HeadworX —Kitchener, ON
- $21 an hour
- Part-time
- Administrative experience
- Bachelor's
- EMR systems
Quick apply
7d
Medical Office Assistant/Receptionist
Dr.HWu —Kitchener, ON
- $20–$24 an hour
- Part-time
- Bachelor's
- Epic
- Associate's degree
Quick apply
Executive Assistant
G2G Rail Trail Inc. —Waterloo, ON
- $25–$30 an hour
- Weekends as needed
- Hybrid work
- Microsoft Office
- Administrative experience
- Travel
Quick apply
8d
Administrative & Operations Assistant
H2O4Life —Cambridge, ON
- $19–$20 an hour
- Full-time
- Organizational skills
- Communication skills
Quick apply
11d
Engineering Administrative Assistant
Honeywell Aerospace —Cambridge, ON
- Full-time
- In-person
Medical Office Assistant – Family Doctor Clinic
Canamera Medical Centre —Cambridge, ON
- $17.20–$23.00 an hour
- Full-time
- Medication administration
- Medical office experience
- Patient care
Quick apply
8d
administrative assistant
Flores Mini Excavating and Landscaping —Drumbo, ON
- $25–$36 an hour
- Full-time
- English
- Databases
- High school diploma or GED
Elementary Second Secretary (80%)
Wellington Catholic District School Board —Guelph, ON
- $30.29–$34.64 an hour
- Part-time
- Microsoft Office
- High school diploma or GED
- Analysis skills
11d
Administrative Coordinator
University of Waterloo —Waterloo, ON
- $61,954.88–$77,443.60 a year
- Full-time
- Microsoft Outlook
- Microsoft Office
- Administrative experience
3d
Clinical Secretary 7
Grand River Hospital —Kitchener, ON
- Part-time
- Microsoft Office
- Medical terminology
- Communication skills

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Real Estate Administrative Assistant

TN Real Estate Group
Kitchener, ON

Quick apply

Job details

Full-time
$20–$25 an hour

Qualifications

Google Suite
Social media management
Post-secondary education
Microsoft Office
Administrative experience
Customer relationship management
Organizational skills
Communication skills
Driving Licence

Full job description

TN Real Estate Group Inc. is seeking an Admin Assistant to manage a wide range of administrative and personal tasks of the Real Estate Broker. You will be working directly for Thien Nguyen, Independent Broker with The Real Brokerage ("Real" - www. joinreal.com) the fastest-growing publicly traded real estate brokerage and founder of TN Real Estate Group Inc. Please check out Thien's bio here: https://tnrealestate.ca

As a Real Estate Admin Assistant, you will manage Thien's schedule and communications, day to day tasks, and ensure that his professional and personal obligations are fulfilled. Your role is vital as you work to grow and enhance our brand by building strong relationships with our clients and the online communities through our various social media platforms. You will be responsible for managing the end-to-end client relationship, helping with all the administrative tasks associated with selling and/or purchasing a property. Developing and administering social media marketing content that is designed to engage users and create an interactive relationship between consumers and the company. This role puts you at the forefront of our company and will allow you to learn quickly, expand your skill sets and create results within a fantastic team.

You will also support Thien oversee a rapidly growing real estate portfolio by maintaining records and helping to fulfill requests from sellers, buyers, lenders, lawyers, and accountants. This is a great opportunity for someone who can create order from chaos. You will work independently, show initiative, and do whatever is necessary to make things run smoothly and professionally.

The ideal candidate is self-motivated and proactive, thrives on organization, structure, and efficiency, is meticulous with details and can excel in an environment that often requires multitasking. You must have exceptional written and oral communication skills, but also be tech-savvy with a knack for marketing. The position requires someone who is motivated, quick learner, professional, positive, and personable with a strong work ethic. Previous administrative/coordination experience in Real Estate is required.

Workload will increase or decrease based on a variety of factors and there is no set schedule, but candidates must be prepared to dedicate about 30 hours per week to this opportunity. This position is based out of Waterloo Region, however travel to the Great Toronto Area may be required from time to time.

Please note that this position is not a typical 9 to 5 and may require work in the morning, evenings, or weekends as needed. Flexibility, prompt communication, and adaptability is required for this position. This is a full-time in office position located in downtown Kitchener, offsite client meetings and events as required.

Duties & Responsibilities:

Manage personal and professional calendar and book appointments
Monitor and manage inbound email and social media communication.
Research, prioritize, and manage responses to incoming correspondence and requests
Boost productivity and efficiency by handling all key logistical and administrative tasks
Assist in the assembly, notarization, execution, and shipping of real estate transactions and legal documents
Run errands as needed
Perform research and manage projects related to personal and professional pursuits
Meticulously prepare required paperwork for listings
Coordinate Listing Timelines directly with client and bookings with vendors
Prepare offer paperwork for Clients
Reach out to clients directly regarding properties of interest
Coordinate showings for clients and any prospective clients
Maintain contact with clients from Buy/Sale to close
Facilitate any paperwork that the client may need to be delivered to Mortgage Brokers, Lawyers, etc.
Client database management
Coordinating client gifts/mail outs
Creating daily social media content and sharing content from our partner network. Topics range from real estate, mortgages, personal finance, investing, entrepreneurship and marketing.
Reaching out to Press Contacts and Bloggers to get our content featured as well as offering to create content for them that links back to our channels.
Reaching out to social influencer to set up influencer marketing drops that feature us and our content.
Interacting inside private groups to generate conversation, build community and drive traffic to our online properties.
Creation of monthly content calendar and filming schedules for multi media marketing
Daily management of social media channels, creating inspirational, informative and engaging content, driving audience traffic to all our channels.
Attend listing properties with professionalism in greeting homeowners and agents on site when required
Pre-site walkthrough ensuring the homes are photo/video ready
Other duties and additional tasks as assigned

Qualifications:

Exceptional written and verbal communication skills
Working knowledge of business and finance with an entrepreneurial mindset
Creative Problem solver who actively seeks and suggests new systems and solutions
Ability to execute all duties in a professional manner, maintaining confidentiality and handling sensitive matters with discretion and diplomacy
Excellent interpersonal skills and the ability to build relationships with internal and external stakeholders
Self-starter: highly motivated and resourceful team player able to manage multiple projects and conflicting priorities under tight deadlines
Sound judgment: able to think and work independently, multi-task, prioritize, and follow through to effectively manage workflow
Ability to proactively recognize and address needs without explicit direction
Strong organizational skills with attention to detail, accuracy, protocol, and a commitment to high-quality work
Post Secondary education or certificate in related industry preferred
Proficient with Microsoft Office Suite and Google Suite
Working experience with Follow Up Boss or similar real estate CRM
Previous experience in real estate
Proficient in Social media platforms including Facebook, Instagram, TikTok, and Canva
Valid Driver’s license and own vehicle required

If this sounds like the perfect fit, we would love to hear from you! Please send us a your resume and we hope to chat soon.

TN Real Estate Group Inc. is dedicated to a policy of non-discrimination on any basis including race, colour, creed, religion, national/ethnic origin, sex, age, family status, or sexual orientation.

Please note that all applicants must be legally eligible to work in Canada and must be willing to consent to a background check.

We thank all candidates for their interest. However, only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $20.00-$25.00 per hour

Benefits:

Company events
Paid time off

Application question(s):

Do you own and always have access to a working vehicle?
Are you legally eligible to work for any employer in Canada?
What is your salary expectation for this position?

Experience:

Administrative: 3 years (preferred)
Customer relationship management: 3 years (preferred)
Social media management: 3 years (preferred)
Google Suite: 3 years (preferred)
Real estate: 3 years (preferred)

Licence/Certification:

Ontario Driver’s license (required)

Willingness to travel:

50% (required)

Work Location: In person

Quick apply

Refine Your Search

office assistant jobs in kitchener on

Real Estate Administrative Assistant

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